[{"data":1,"prerenderedAt":7083},["ShallowReactive",2],{"$AT5N6C5dAI":3},{"story":4,"region":7082},["Reactive",5],{"name":6,"created_at":7,"published_at":8,"updated_at":9,"id":10,"uuid":11,"content":12,"slug":7076,"full_slug":7077,"sort_by_date":46,"position":7078,"tag_list":7079,"is_startpage":49,"parent_id":1949,"meta_data":46,"group_id":7080,"first_published_at":8,"release_id":46,"lang":53,"path":46,"alternates":7081,"default_full_slug":46,"translated_slugs":46},"How to Manage Overtime Compliance for Hourly Teams","2026-08-26T22:28:19.327Z","2026-08-26T22:56:49.324Z","2026-08-26T22:56:49.340Z",213375792485314,"f75e560b-e5cd-404a-9259-f14d07ebc13b",{"seo":13,"_uid":18,"AI_SEO":19,"author":20,"content":56,"headline":6,"component":705,"post_date":706,"thumbnail":707,"types_tag":716,"features_tag":742,"show_resource":55,"industries_tag":766,"related_articles":921},{"title":14,"plugin":15,"seoTitle":6,"seoKeywords":16,"seoTitleInput":6,"seoDescription":17},"SEO Metadata","deputy-seo-metadata","overtime compliance\nFLSA overtime\novertime pay\nregular rate of pay\novertime laws\nstate overtime laws\ndaily overtime\nCalifornia overtime\novertime tracking\nmulti-location overtime\nnonexempt employees\nhours worked\nunauthorized overtime\novertime calculation\nworkweek overtime\nlabor compliance overtime","Overtime compliance is a weekly ops system: fix the workweek, capture all hours, review applicable location rules, and review potential overtime before payroll.","4f4ea352-77be-43b2-a1bc-168fc920db7d","",{"name":21,"created_at":22,"published_at":23,"updated_at":24,"id":25,"uuid":26,"content":27,"slug":44,"full_slug":45,"sort_by_date":46,"position":47,"tag_list":48,"is_startpage":49,"parent_id":50,"meta_data":46,"group_id":51,"first_published_at":52,"release_id":46,"lang":53,"path":46,"alternates":54,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},"Deputy Team","2020-05-15T04:58:13.875Z","2021-02-02T22:57:04.000Z","2021-02-02T04:30:43.760Z",11527696,"25fffc56-55d1-4f59-8b1e-617162a8927e",{"_uid":28,"name":21,"image":29,"component":42,"description":43},"a8a7137e-efc4-44fd-89e9-bcd4641aac65",{"_uid":30,"title":31,"plugin":32,"imageAlt":33,"minWidth":34,"imageName":35,"imageS3Key":36,"description":37,"mobileWidth":38,"desktopWidth":38,"assetSelector":19,"imagePublicUrl":39,"imageOriginalUrl":40,"sourceImageWidth":41,"sourceImageHeight":41},"213ad250-d5a8-4304-bb3c-193a76458e83","Deputy Images","deputy-images","Deputy team",188,"avatar-deputy-team.png","f/64010/2000x2000/636a91b857/avatar-deputy-team.png","A images plugin to ensure consistent, reliable image uploads with strict SEO metadata requirements","94","https://s3.amazonaws.com/a.storyblok.com/f/64010/2000x2000/636a91b857/avatar-deputy-team.png","//a.storyblok.com/f/64010/2000x2000/636a91b857/avatar-deputy-team.png",2000,"blog-author","Deputy’s content team works closely with business owners, managers, and their employees to create helpful articles about how to make their worklife easier.","deputy-team","_content_types/authors/deputy-team",null,-50,[],false,11461645,"416bfdf9-510c-4a02-a693-84f4847ef5b2","2020-06-22T07:51:34.947Z","default",[],true,[57,332,357],{"_uid":58,"content":59,"component":331},"0836ef93-32ce-489f-afaf-6377ebebeb91",{"type":60,"attrs":61,"content":62},"doc",{"backgroundColor":46},[63,67,77,109,114,119,135,140,145,151,156,162,173,184,189,202,231,236,241,247,249,254,267,272,297,302,307,320],{"type":64,"attrs":65},"heading",{"level":66,"textAlign":46},1,{"type":68,"attrs":69,"content":70},"paragraph",{"textAlign":46},[71],{"text":72,"type":73,"marks":74},"Key takeaways","text",[75],{"type":76},"bold",{"type":78,"content":79},"bullet_list",[80,88,95,102],{"type":81,"content":82},"list_item",[83],{"type":68,"attrs":84,"content":85},{"textAlign":46},[86],{"text":87,"type":73},"Overtime compliance is a weekly operations system: fix the workweek, capture every hour, review applicable federal, state and local requirements, and review potential overtime before payroll closes",{"type":81,"content":89},[90],{"type":68,"attrs":91,"content":92},{"textAlign":46},[93],{"text":94,"type":73},"Federal Fair Labor Standards Act (FLSA) overtime for covered nonexempt employees is generally time and one-half the regular rate after 40 hours in a fixed workweek, not a national daily rule",{"type":81,"content":96},[97],{"type":68,"attrs":98,"content":99},{"textAlign":46},[100],{"text":101,"type":73},"Workweek truth beats timesheet fiction: schedules, punches, multi-site hours, and pay elements must tell the same story before pay runs",{"type":81,"content":103},[104],{"type":68,"attrs":105,"content":106},{"textAlign":46},[107],{"text":108,"type":73},"You can set authorization policies and coach managers, but compensable overtime hours already worked still need correct pay under applicable law",{"type":68,"attrs":110,"content":111},{"textAlign":46},[112],{"text":113,"type":73},"You need enough coverage for a busy weekend, a call-out, or a late rush. Every extra hour can also trigger premium pay, especially when one person works Store A Monday through Wednesday and Store B Thursday and Friday, or when a long close stacks under a stricter state rule.",{"type":68,"attrs":115,"content":116},{"textAlign":46},[117],{"text":118,"type":73},"Here is the bottom line: overtime compliance is a weekly operations system, not a pay-period surprise. You need a fixed workweek, accurate hours for every site, location-specific overtime rules, and regular-rate math that includes the pay elements that actually count. Then you surface potential overtime for manager review before the week closes.",{"type":68,"attrs":120,"content":121},{"textAlign":46},[122,124,133],{"text":123,"type":73},"Under the federal Fair Labor Standards Act, covered nonexempt employees generally must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rates of pay, per ",{"text":125,"type":73,"marks":126},"FLSA overtime pay rules",[127],{"type":128,"attrs":129},"link",{"href":130,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.dol.gov/agencies/whd/fact-sheets/23-flsa-overtime-pay","_blank","url",{"text":134,"type":73},". That baseline is weekly, not a national daily rule. State and local requirements can add or differ from the federal baseline, so multi-location teams should review the rules applicable to each work location.",{"type":68,"attrs":136,"content":137},{"textAlign":46},[138],{"text":139,"type":73},"The memorable distinction is workweek truth versus timesheet fiction. The law runs on a fixed workweek and hours actually worked. Your process only works if schedules, clocks, edits, and multi-site hours tell the same story before payroll, not after.",{"type":68,"attrs":141,"content":142},{"textAlign":46},[143],{"text":144,"type":73},"Deputy is designed to support compliance workflows but does not provide legal advice or guarantee compliance. Customers remain responsible for configuring the platform appropriately and complying with applicable laws and regulations. Confirm details with qualified counsel for your locations.",{"type":64,"attrs":146,"content":148},{"level":147,"textAlign":46},2,[149],{"text":150,"type":73},"What overtime compliance means in practice",{"type":68,"attrs":152,"content":153},{"textAlign":46},[154],{"text":155,"type":73},"Overtime compliance is not a promise that you will never use overtime. It means maintaining processes that support accurate overtime calculations and pay, including classification, complete hours, regular-rate inputs, applicable location rules, and appropriate records. You own the legal outcome.",{"type":64,"attrs":157,"content":159},{"level":158,"textAlign":46},3,[160],{"text":161,"type":73},"Federal baseline: the workweek and the 40-hour rule",{"type":68,"attrs":163,"content":164},{"textAlign":46},[165,167,171],{"text":166,"type":73},"Start with the federal floor for covered nonexempt employees. Per ",{"text":125,"type":73,"marks":168},[169],{"type":128,"attrs":170},{"href":130,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":172,"type":73},", overtime is generally due at not less than one and one-half times the regular rate for hours worked over 40 in a workweek, unless a specific exemption applies. The workweek is a fixed and regularly recurring period of 168 hours. It does not have to match the calendar week, different groups can use different workweeks, and you may not average hours across two or more weeks. Federal law also does not require overtime pay for Saturdays, Sundays, holidays, or regular days of rest as such.",{"type":68,"attrs":174,"content":175},{"textAlign":46},[176,178,182],{"text":177,"type":73},"Per ",{"text":125,"type":73,"marks":179},[180],{"type":128,"attrs":181},{"href":130,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":183,"type":73},", overtime pay may not be waived. An agreement that only 8 hours a day or only 40 hours a week will count as working time does not meet the FLSA test. Forbidding overtime, or tying pay to advance approval, does not remove the right to compensation for compensable overtime hours that are worked.",{"type":64,"attrs":185,"content":186},{"level":158,"textAlign":46},[187],{"text":188,"type":73},"State and local rules can add requirements",{"type":68,"attrs":190,"content":191},{"textAlign":46},[192,194,200],{"text":193,"type":73},"When federal and state overtime requirements overlap, ",{"text":195,"type":73,"marks":196},"review the requirements applicable to the employee and location",[197],{"type":128,"attrs":198},{"href":199,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.dol.gov/general/topic/workhours/overtime",{"text":201,"type":73}," to determine the overtime obligations that apply. Multi-location operators should treat each site as its own configuration problem, not one national checklist.",{"type":68,"attrs":203,"content":204},{"textAlign":46},[205,207,213,215,221,223,229],{"text":206,"type":73},"California is a stricter state example, not a national rule. Under the general rule in the ",{"text":208,"type":73,"marks":209},"California overtime FAQ",[210],{"type":128,"attrs":211},{"href":212,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.dir.ca.gov/dlse/faq_overtime.htm",{"text":214,"type":73},", many nonexempt employees receive one and one-half times the regular rate for hours over 8 up to and including 12 in a workday and over 40 in a workweek, with double time after 12 hours in a workday and for hours over 8 on the seventh consecutive day in a workweek. Use current California DIR guidance for applicable requirements, and use Deputy's ",{"text":216,"type":73,"marks":217},"California overtime materials",[218],{"type":128,"attrs":219},{"href":220,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/blog/california-overtime-law-new-rules-to-follow",{"text":222,"type":73}," as an operational reference. Confirm site-specific requirements with qualified counsel, and keep location thresholds current in your ",{"text":224,"type":73,"marks":225},"compliance hub",[226],{"type":128,"attrs":227},{"href":228,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/compliance-hub",{"text":230,"type":73}," process.",{"type":64,"attrs":232,"content":233},{"level":147,"textAlign":46},[234],{"text":235,"type":73},"Where overtime compliance breaks in real operations",{"type":68,"attrs":237,"content":238},{"textAlign":46},[239],{"text":240,"type":73},"Overtime issues can arise when responsibility is split across schedules, time records, payroll inputs, and locations. Schedules live in one place, punches in another, bonuses sit offline, and multi-site hours never meet until payroll.",{"type":242,"attrs":243},"image",{"id":46,"alt":244,"src":245,"title":19,"source":46,"copyright":46,"meta_data":246},"Manager reviewing hours and schedules on a laptop at work","//a.storyblok.com/f/64010/0x0/161777ecb2/tanrp8p51ty.jpg",{},{"type":68,"attrs":248},{"textAlign":46},{"type":68,"attrs":250,"content":251},{"textAlign":46},[252],{"text":253,"type":73},"Workweek truth versus timesheet fiction shows up when 22 hours at one store and 20 at another look fine to each manager and still total 42 in one workweek; when \"just finish the close\" never hits the timesheet; when a 38-hour schedule becomes more than 40 hours worked; when managers confuse the pay period with the fixed workweek; or when a production bonus never feeds regular-rate math.",{"type":68,"attrs":255,"content":256},{"textAlign":46},[257,259,265],{"text":258,"type":73},"For a ",{"text":260,"type":73,"marks":261},"multi-location workforce",[262],{"type":128,"attrs":263},{"href":264,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/business-size/multi-location",{"text":266,"type":73},", the operational goal is a consolidated view of an employee's hours across relevant sites within the same workweek. Site-level reports alone can hide the premium.",{"type":64,"attrs":268,"content":269},{"level":158,"textAlign":46},[270],{"text":271,"type":73},"Hours you knew about and hours you should have known about",{"type":68,"attrs":273,"content":274},{"textAlign":46},[275,277,283,285,289,291,295],{"text":276,"type":73},"Compensable time is broader than the hours you planned. Under ",{"text":278,"type":73,"marks":279},"hours worked under FLSA",[280],{"type":128,"attrs":281},{"href":282,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.dol.gov/agencies/whd/fact-sheets/22-flsa-hours-worked",{"text":284,"type":73},", \"employ\" includes to suffer or permit to work. ",{"text":125,"type":73,"marks":286},[287],{"type":128,"attrs":288},{"href":130,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":290,"type":73}," state that advance-authorization policies do not impair the right to pay for compensable overtime hours that are worked. The ",{"text":208,"type":73,"marks":292},[293],{"type":128,"attrs":294},{"href":212,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":296,"type":73}," likewise requires overtime pay whether authorized or not for covered daily and weekly premiums.",{"type":68,"attrs":298,"content":299},{"textAlign":46},[300],{"text":301,"type":73},"Keep a clean ops split: pay compensable hours worked as required by applicable law, use policy and coaching for repeated unauthorized overtime, and keep accurate records. Do not treat \"we did not approve it\" as \"we do not pay it.\"",{"type":64,"attrs":303,"content":304},{"level":147,"textAlign":46},[305],{"text":306,"type":73},"Get the regular rate right before you multiply by 1.5",{"type":68,"attrs":308,"content":309},{"textAlign":46},[310,312,318],{"text":311,"type":73},"Time and one-half is only half the story. Overtime is one and one-half times the regular rate, and that rate is often more than the base hourly wage. The Department of Labor's formula for the ",{"text":313,"type":73,"marks":314},"regular rate of pay",[315],{"type":128,"attrs":316},{"href":317,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.dol.gov/agencies/whd/fact-sheets/56a-regular-rate",{"text":319,"type":73}," is total compensation in the workweek (except statutory exclusions) divided by total hours worked in the workweek. The regular rate is based on actual facts, not labels in an agreement. When a nonexempt employee works at different straight-time rates during the same workweek, the regular rate may generally be calculated using a weighted average, subject to applicable FLSA rules and permitted alternatives.",{"type":68,"attrs":321,"content":322},{"textAlign":46},[323,329],{"text":324,"type":73,"marks":325},"Nondiscretionary bonus overtime",[326],{"type":128,"attrs":327},{"href":328,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.dol.gov/agencies/whd/fact-sheets/56c-bonuses",{"text":330,"type":73}," rules matter for ops handoffs. Nondiscretionary bonuses may need to be included in the regular rate unless another statutory exclusion applies. Calling a bonus \"discretionary\" is not enough on its own. Confirm bonus treatment with qualified counsel or payroll specialists for your pay practices. Salary alone does not erase overtime for a nonexempt employee.","cms-blog-richtext",{"_uid":333,"ctas":334,"theme":348,"component":349,"hide_capterra":55,"spacer_bottom":350,"call_to_action":351,"call_to_action_style":53},"3fa782f6-42d3-4bf1-92bd-b045760ba2e8",[335,343],{"_uid":336,"link":337,"text":340,"type":341,"component":342,"analyticsId":19},"c5d2dc5e-bb14-47ec-abdd-3f444e4c4069",{"id":19,"url":19,"linktype":338,"fieldtype":339,"cached_url":19},"story","multilink","Start for free","signup","buttonContentType",{"_uid":344,"link":345,"text":346,"type":347,"component":342,"analyticsId":19},"3146a7ab-5741-4b61-b849-ba95e44e13aa",{"id":19,"url":19,"linktype":338,"fieldtype":339,"cached_url":19},"See how it works","consultation","azure","cms-cta-dark","40",{"type":60,"content":352},[353],{"type":68,"content":354},[355],{"text":356,"type":73},"Discover how Deputy can make managing your team effortless",{"_uid":358,"content":359,"component":331},"baec11c9-8993-4ea7-920a-52c90f4860fc",{"type":60,"content":360},[361,367,377,383,387,391,489,499,505,509,515,523,539,563,575,581,585,603,607,613,617,627,634,640,656,662,672,678,682,688,698],{"type":64,"attrs":362,"content":364},{"id":363,"level":147},"classification-mistakes-that-create-overtime-risk",[365],{"text":366,"type":73},"Classification mistakes that create overtime risk",{"type":68,"content":368},[369,371,375],{"text":370,"type":73},"Misclassification is a separate failure mode from bad punches. Job titles do not decide status. Duties and the applicable exemption tests matter, and paying a salary does not automatically remove overtime. Federal guidance on ",{"text":125,"type":73,"marks":372},[373],{"type":128,"attrs":374},{"href":130,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":376,"type":73}," still applies to covered nonexempt employees, including salaried nonexempt workers who need correct regular-rate math. Federal and state tests can both apply, and compensation thresholds change over time, so do not treat any single dollar figure in a blog as settled law. Build a review process with HR and qualified counsel, document the rationale, and revisit roles when duties change. When classification is unclear, continue appropriate timekeeping and seek qualified HR or legal advice before relying on an exemption.",{"type":64,"attrs":378,"content":380},{"id":379,"level":147},"a-practical-overtime-compliance-checklist-for-managers",[381],{"text":382,"type":73},"A practical overtime compliance checklist for managers",{"type":68,"content":384},[385],{"text":386,"type":73},"Use this as a weekly control loop, not a once-a-year policy rewrite.",{"type":242,"attrs":388},{"alt":389,"src":390,"title":19},"Retail team coordinating coverage on the floor","//a.storyblok.com/f/64010/0x0/bf571542b5/tfndhoi4tgw.jpg",{"type":392,"content":393},"ordered_list",[394,404,414,424,442,452,462,479],{"type":81,"content":395},[396],{"type":68,"content":397},[398,402],{"text":399,"type":73,"marks":400},"Lock the workweek.",[401],{"type":76},{"text":403,"type":73}," Publish the start day and hour for each employee group. Keep it fixed. Do not average across weeks.",{"type":81,"content":405},[406],{"type":68,"content":407},[408,412],{"text":409,"type":73,"marks":410},"Classify with a real process.",[411],{"type":76},{"text":413,"type":73}," Pair duties reviews with counsel or specialist HR support, and re-check after role changes.",{"type":81,"content":415},[416],{"type":68,"content":417},[418,422],{"text":419,"type":73,"marks":420},"Capture all hours.",[421],{"type":76},{"text":423,"type":73}," Require timely punches, clean edits, and manager approval for opening, closing, training, and off-site work you permit. Compare planned shifts from your employee scheduling software with actual time and attendance records in the same workweek.",{"type":81,"content":425},[426],{"type":68,"content":427},[428,432,434,440],{"text":429,"type":73,"marks":430},"Review applicable location rules.",[431],{"type":76},{"text":433,"type":73}," Configure supported rules based on the requirements applicable to each work location. Shared staff across stores is a common stress test in ",{"text":435,"type":73,"marks":436},"retail workforce management",[437],{"type":128,"attrs":438},{"href":439,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/industry/retail",{"text":441,"type":73},".",{"type":81,"content":443},[444],{"type":68,"content":445},[446,450],{"text":447,"type":73,"marks":448},"Watch overtime during the week.",[449],{"type":76},{"text":451,"type":73}," Give managers hours to date and potential premium before the workweek ends.",{"type":81,"content":453},[454],{"type":68,"content":455},[456,460],{"text":457,"type":73,"marks":458},"Feed regular-rate inputs.",[459],{"type":76},{"text":461,"type":73}," Route shift differentials, multi-rate weeks, and nondiscretionary bonuses into the path payroll will use.",{"type":81,"content":463},[464],{"type":68,"content":465},[466,470,472,478],{"text":467,"type":73,"marks":468},"Maintain appropriate documentation.",[469],{"type":76},{"text":471,"type":73}," Keep documentation for punch edits and approvals consistent with your recordkeeping processes. For broader habits, review these ",{"text":473,"type":73,"marks":474},"labor compliance tips",[475],{"type":128,"attrs":476},{"href":477,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/blog/labor-compliance-tips-keep-in-control",{"text":441,"type":73},{"type":81,"content":480},[481],{"type":68,"content":482},[483,487],{"text":484,"type":73,"marks":485},"Train the pay versus discipline split.",[486],{"type":76},{"text":488,"type":73}," Managers can require pre-approval and coach behavior. They should not invent a \"no pay\" outcome for compensable overtime already worked.",{"type":68,"content":490},[491,497],{"text":492,"type":73,"marks":493},"Labor compliance tools",[494],{"type":128,"attrs":495},{"href":496,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/labor-compliance",{"text":498,"type":73}," can help you configure rules and surface potential issues for manager review. They do not replace policies, training, or legal review.",{"type":64,"attrs":500,"content":502},{"id":501,"level":158},"catch-overtime-during-the-week-not-after-payroll",[503],{"text":504,"type":73},"Catch overtime during the week, not after payroll",{"type":68,"content":506},[507],{"text":508,"type":73},"Reviewing potential overtime only after payroll can leave less time to resolve exceptions. Mid-week visibility gives managers more room to act. Glance at hours to date for float staff, weigh call-out fills against remaining straight-time capacity, check swaps before you cross a daily or weekly threshold in a strict state, and approve exceptions while memories are fresh. When someone is close to a threshold, choose that person, another qualified teammate, or a shorter close plan. The goal is informed tradeoffs, not a ban on overtime.",{"type":64,"attrs":510,"content":512},{"id":511,"level":147},"industry-notes-retail-hospitality-and-healthcare",[513],{"text":514,"type":73},"Industry notes: retail, hospitality, and healthcare",{"type":68,"content":516},[517,521],{"text":518,"type":73,"marks":519},"Retail.",[520],{"type":76},{"text":522,"type":73}," Shared associates create classic cross-location stacking. A manager who only sees one store will miss the company workweek total. Build a consolidated employee timeline across sites, and treat last-minute coverage as an overtime decision.",{"type":68,"content":524},[525,529,531,537],{"text":526,"type":73,"marks":527},"Hospitality.",[528],{"type":76},{"text":530,"type":73}," Long closes and seventh-day pressure in stricter states can stack premiums quickly. ",{"text":532,"type":73,"marks":533},"Hospitality workforce tools",[534],{"type":128,"attrs":535},{"href":536,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/industry/hospitality",{"text":538,"type":73}," workflows should highlight consecutive-day patterns and late edits after the rush, when unpaid \"finish the side work\" time often appears.",{"type":68,"content":540},[541,545,547,553,555,561],{"text":542,"type":73,"marks":543},"Healthcare.",[544],{"type":76},{"text":546,"type":73}," Certain healthcare establishments may use the alternative 8-and-80 overtime system where the FLSA requirements for that system are met. The ",{"text":548,"type":73,"marks":549},"healthcare overtime calculation",[550],{"type":128,"attrs":551},{"href":552,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.dol.gov/agencies/whd/fact-sheets/54-healthcare-overtime",{"text":554,"type":73}," fact sheet describes the eight and eighty exception: time and one-half the regular rate for hours over 8 in any workday and over 80 hours in the fourteen-day period, when properly used. That option is not a general retail or restaurant rule. ",{"text":556,"type":73,"marks":557},"Healthcare workforce scheduling",[558],{"type":128,"attrs":559},{"href":560,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/industry/healthcare",{"text":562,"type":73}," teams should confirm eligibility with counsel before adopting 8 and 80.",{"type":68,"content":564},[565,567,573],{"text":566,"type":73},"If you also face fair scheduling rules, keep overtime controls aligned with your ",{"text":568,"type":73,"marks":569},"Fair Workweek support",[570],{"type":128,"attrs":571},{"href":572,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/fair-workweek",{"text":574,"type":73}," process so change notices and hour totals do not fight each other.",{"type":64,"attrs":576,"content":578},{"id":577,"level":147},"how-workforce-tools-support-overtime-compliance-workflows",[579],{"text":580,"type":73},"How workforce tools support overtime compliance workflows",{"type":68,"content":582},[583],{"text":584,"type":73},"Workforce platforms help when they connect planning, time capture, rules, and exports without pretending to be your lawyer. Look for configurable overtime rules by location, shared schedules and timesheets for multi-site hours, alerts that surface potential overtime for manager review, approval history on exceptions, and exports that carry approved hours into payroll processes.",{"type":68,"content":586},[587,593,595,601],{"text":588,"type":73,"marks":589},"Deputy Scheduling",[590],{"type":128,"attrs":591},{"href":592,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/features/scheduling-software",{"text":594,"type":73}," helps you plan coverage and see how draft shifts consume the week before you publish. ",{"text":596,"type":73,"marks":597},"Deputy Time and Attendance",[598],{"type":128,"attrs":599},{"href":600,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/features/time-and-attendance",{"text":602,"type":73}," can support time capture, timesheet workflows, and review of configured overtime calculations. Those workflows can support overtime-management processes when appropriately configured and reviewed. They do not guarantee legal outcomes.",{"type":68,"content":604},[605],{"text":606,"type":73},"You still set policies, confirm classification, configure rules, train managers, and decide what to do when an alert appears.",{"type":64,"attrs":608,"content":610},{"id":609,"level":147},"own-the-workweek-before-payroll-owns-the-surprise",[611],{"text":612,"type":73},"Own the workweek before payroll owns the surprise",{"type":68,"content":614},[615],{"text":616,"type":73},"Protect the fixed workweek, capture hours you require and hours you suffer or permit, review applicable requirements by location, calculate overtime on the true regular rate, separate pay from discipline, and review potential overtime during the week. When schedules, time records, and multi-site hours are reconciled before payroll, managers have a clearer basis for reviewing potential overtime.",{"type":68,"content":618},[619,625],{"text":620,"type":73,"marks":621},"Try Deputy for free",[622],{"type":128,"attrs":623},{"href":624,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/free-trial",{"text":626,"type":73}," and see how scheduling, time tracking, and configurable labor rules can support your weekly overtime process.",{"type":64,"attrs":628,"content":631},{"id":629,"level":630},"faq",4,[632],{"text":633,"type":73},"FAQ",{"type":68,"content":635},[636],{"text":637,"type":73,"marks":638},"Does forbidding overtime mean I can skip paying it if someone stays late?",[639],{"type":76},{"type":68,"content":641},[642,644,648,650,654],{"text":643,"type":73},"No. You can require advance approval and coach policy breaches, but compensable overtime hours still need correct pay under applicable law. ",{"text":125,"type":73,"marks":645},[646],{"type":128,"attrs":647},{"href":130,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":649,"type":73}," state that forbidding overtime, or refusing pay unless it was authorized in advance, does not remove the right to compensation for compensable overtime hours worked. The ",{"text":208,"type":73,"marks":651},[652],{"type":128,"attrs":653},{"href":212,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":655,"type":73}," also requires overtime pay whether or not hours were authorized.",{"type":68,"content":657},[658],{"text":659,"type":73,"marks":660},"Do paid sick or holiday hours count toward overtime?",[661],{"type":76},{"type":68,"content":663},[664,666,670],{"text":665,"type":73},"Often they do not count as hours worked for overtime thresholds when no work is performed, though you should confirm each location's rules. The ",{"text":208,"type":73,"marks":667},[668],{"type":128,"attrs":669},{"href":212,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":671,"type":73}," explains that overtime is calculated on hours actually worked, so paid leave plus only 40 worked hours does not create overtime on that fact pattern alone. Keep hours-worked tracking separate from leave pay.",{"type":68,"content":673},[674],{"text":675,"type":73,"marks":676},"If someone works two of my locations in one week, how should I think about overtime?",[677],{"type":76},{"type":68,"content":679},[680],{"text":681,"type":73},"Add hours across locations inside the same fixed workweek, then apply the rules for those hours and work locations. Two \"fine\" site totals can still create company-level overtime. If rates differ, plan for weighted-average regular-rate math unless a lawful alternate method applies.",{"type":68,"content":683},[684],{"text":685,"type":73,"marks":686},"Does a weekend shift automatically pay time and a half under federal rules?",[687],{"type":76},{"type":68,"content":689},[690,692,696],{"text":691,"type":73},"No. Per ",{"text":125,"type":73,"marks":693},[694],{"type":128,"attrs":695},{"href":130,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":697,"type":73},", federal overtime is not required for Saturdays, Sundays, holidays, or regular days of rest as such. Premium pay still applies when weekend hours push a covered nonexempt employee over 40 hours in the workweek, or when a contract, policy, or applicable state or local requirement creates a separate premium.",{"type":68,"content":699},[700],{"text":701,"type":73,"marks":702},"Disclaimer: This article provides general information only and is not legal advice. Workplace obligations vary depending on your circumstances. Deputy is designed to support leave, payroll, time & attendance and scheduling workflows but does not provide legal advice or guarantee compliance. Employers remain responsible for complying with applicable workplace laws and configuring the platform to meet their requirements.",[703],{"type":704},"italic","blog-post","2026-08-26 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Your Current Multi-Location Employee Attendance Tracking System Is Making Your Job Harder","2025-05-22T17:41:18.300Z","2026-07-01T00:06:53.550Z","2026-07-01T00:06:53.569Z",675554242,"e837e24a-b97b-405f-9f8c-dd2e5a283a04",{"seo":930,"_uid":937,"AI_SEO":19,"author":938,"content":943,"headline":1825,"component":705,"post_date":1826,"thumbnail":1827,"types_tag":1836,"features_tag":1843,"show_resource":55,"industries_tag":1864,"related_articles":1910},{"_uid":931,"title":14,"plugin":15,"seoTitle":932,"description":933,"seoKeywords":934,"seoTitleInput":935,"seoDescription":936},"92601abf-d9f9-43b0-80ca-084a0c97e6ba","The Problem with Basic Employee Attendance Tracking Systems — Deputy","This plugin provides a robust implementation of various SEO metadata requirements","employee attendance tracking\nmulti-location attendance tracking\nattendance tracking system\ntime and attendance software\nemployee attendance management\nGPS clock in\ngeofencing attendance\npayroll integration attendance\nmobile time clock\nattendance policy\nbuddy punching prevention\nshift scheduling software\nbreak tracking compliance\nworkforce management multi-location\nattendance tracking methods","The Problem with Basic Employee Attendance Tracking Systems","Employee attendance tracking breaks down across multiple locations. Learn the common problems, compare tracking methods, and find the right system for your team.","2a78ef95-0465-4e73-b5fc-b7b86f23619b",{"name":21,"created_at":22,"published_at":23,"updated_at":24,"id":25,"uuid":26,"content":939,"slug":44,"full_slug":45,"sort_by_date":46,"position":47,"tag_list":941,"is_startpage":49,"parent_id":50,"meta_data":46,"group_id":51,"first_published_at":52,"release_id":46,"lang":53,"path":46,"alternates":942,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},{"_uid":28,"name":21,"image":940,"component":42,"description":43},{"_uid":30,"title":31,"plugin":32,"imageAlt":33,"minWidth":34,"imageName":35,"imageS3Key":36,"description":37,"mobileWidth":38,"desktopWidth":38,"assetSelector":19,"imagePublicUrl":39,"imageOriginalUrl":40,"sourceImageWidth":41,"sourceImageHeight":41},[],[],[944,1300,1316],{"_uid":945,"content":946,"component":331},"cb2586dd-77e4-4872-9cff-e4bedf12b8a1",{"type":60,"content":947},[948,952,982,984,990,995,1008,1013,1018,1023,1028,1033,1044,1049,1054,1065,1070,1075,1080,1085,1090,1101,1106,1119,1124,1129,1134,1139,1144,1155,1160,1172,1186,1191,1206,1211,1216,1221,1226,1235,1240,1245,1253,1258,1263,1271,1276,1287,1295],{"type":64,"attrs":949,"content":950},{"level":147,"textAlign":46},[951],{"text":72,"type":73},{"type":78,"content":953},[954,961,968,975],{"type":81,"content":955},[956],{"type":68,"attrs":957,"content":958},{"textAlign":46},[959],{"text":960,"type":73},"Multi-location attendance tracking breaks down when you rely on manual processes, disconnected systems, or tools that can't tell one site from another.",{"type":81,"content":962},[963],{"type":68,"attrs":964,"content":965},{"textAlign":46},[966],{"text":967,"type":73},"The biggest problems, including wrong-location clock-ins, payroll errors, and compliance gaps, all come back to poor visibility across your locations.",{"type":81,"content":969},[970],{"type":68,"attrs":971,"content":972},{"textAlign":46},[973],{"text":974,"type":73},"Modern attendance software with GPS verification, real-time dashboards, and integrated scheduling solves these issues at scale.",{"type":81,"content":976},[977],{"type":68,"attrs":978,"content":979},{"textAlign":46},[980],{"text":981,"type":73},"A strong attendance policy paired with the right technology helps you cut unnecessary overtime, reduce payroll mistakes, and support compliance workflows across every location.",{"type":64,"attrs":983},{"level":147,"textAlign":46},{"type":78,"content":985},[986],{"type":81,"content":987},[988],{"type":68,"attrs":989},{"textAlign":46},{"type":68,"attrs":991,"content":992},{"textAlign":46},[993],{"text":994,"type":73},"You manage three locations. It's Monday morning, and you just discovered that one site went 20 hours over budget last week because two employees clocked into the wrong location. Another site shows four missed breaks with no documentation. And your payroll report? It doesn't match anyone's actual hours.",{"type":68,"attrs":996,"content":997},{"textAlign":46},[998,1000,1006],{"text":999,"type":73},"If that sounds familiar, you're dealing with the same attendance chaos that costs US businesses ",{"text":1001,"type":73,"marks":1002},"$600 billion a year",[1003],{"type":128,"attrs":1004},{"href":1005,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.forbes.com/sites/jackkelly/2024/06/14/why-workplace-absenteeism-is-on-the-rise/",{"text":1007,"type":73}," in lost productivity. The more locations you add, the harder it gets to keep track of who's working, where, and for how long.",{"type":68,"attrs":1009,"content":1010},{"textAlign":46},[1011],{"text":1012,"type":73},"This article breaks down the most common attendance tracking problems for multi-location businesses, compares the methods available, and shows you what to look for in a system that actually works across all your sites.",{"type":64,"attrs":1014,"content":1015},{"level":147,"textAlign":46},[1016],{"text":1017,"type":73},"What goes wrong with multi-location attendance tracking",{"type":68,"attrs":1019,"content":1020},{"textAlign":46},[1021],{"text":1022,"type":73},"Attendance problems don't hit all at once. They build up across locations until one bad week exposes just how much control you've lost. Here are the issues that come up again and again for businesses running multiple sites.",{"type":64,"attrs":1024,"content":1025},{"level":158,"textAlign":46},[1026],{"text":1027,"type":73},"Wrong-location clock-ins create payroll chaos",{"type":68,"attrs":1029,"content":1030},{"textAlign":46},[1031],{"text":1032,"type":73},"When employees can clock in from anywhere without location verification, your labor data gets muddled fast. A team member who works at Location A but clocks in under Location B throws off the labor budget for both sites. You end up with one location looking overstaffed and the other looking understaffed, neither of which reflects reality.",{"type":68,"attrs":1034,"content":1035},{"textAlign":46},[1036,1038,1042],{"text":1037,"type":73},"The downstream effect hits payroll. If different locations carry different pay rates, shift differentials, or local minimum wage requirements, a ",{"text":1039,"type":73,"marks":1040},"wrong-location clock-in",[1041],{"type":76},{"text":1043,"type":73}," can mean you're paying the wrong rate. Multiply that across dozens of employees and weeks of pay periods, and the cost adds up quickly.",{"type":64,"attrs":1045,"content":1046},{"level":158,"textAlign":46},[1047],{"text":1048,"type":73},"Manual tracking leads to costly payroll errors",{"type":68,"attrs":1050,"content":1051},{"textAlign":46},[1052],{"text":1053,"type":73},"Paper timesheets and spreadsheets worked fine when you had one location and a handful of employees. With multiple sites, manual tracking turns into a game of telephone. Managers handwrite hours, someone transcribes them into a spreadsheet, and a third person enters them into payroll. Every handoff is a chance for errors.",{"type":68,"attrs":1055,"content":1056},{"textAlign":46},[1057,1059,1063],{"text":1058,"type":73},"Rounding mistakes, missed overtime calculations, and duplicate entries create ",{"text":1060,"type":73,"marks":1061},"payroll discrepancies",[1062],{"type":76},{"text":1064,"type":73}," that erode employee trust. When workers notice their checks don't match their hours, morale drops and turnover climbs.",{"type":242,"attrs":1066},{"id":46,"alt":1067,"src":1068,"title":19,"source":46,"copyright":46,"meta_data":1069},"A restaurant manager checking a scheduling dashboard on a tablet while shift workers collaborate in a busy kitchen","//a.storyblok.com/f/64010/0x0/29147dd9e6/image.png",{},{"type":64,"attrs":1071,"content":1072},{"level":158,"textAlign":46},[1073],{"text":1074,"type":73},"Schedule miscommunication triggers unexpected absences",{"type":68,"attrs":1076,"content":1077},{"textAlign":46},[1078],{"text":1079,"type":73},"Across multiple locations, schedule changes often get communicated through texts, phone calls, or word of mouth. That means some employees hear about a shift change and others don't. The result? No-shows that weren't actually no-shows. Just miscommunication.",{"type":68,"attrs":1081,"content":1082},{"textAlign":46},[1083],{"text":1084,"type":73},"When your scheduling and attendance systems aren't connected, you can't tell the difference between an employee who skipped their shift and one who never got the updated schedule.",{"type":64,"attrs":1086,"content":1087},{"level":158,"textAlign":46},[1088],{"text":1089,"type":73},"Understaffing cascades into overtime and burnout",{"type":68,"attrs":1091,"content":1092},{"textAlign":46},[1093,1095,1099],{"text":1094,"type":73},"When attendance tracking is unreliable, you can't see staffing gaps until they've already caused damage. One location runs short, so you pull from another site or ask on-duty staff to stay late. That creates ",{"text":1096,"type":73,"marks":1097},"unplanned overtime",[1098],{"type":76},{"text":1100,"type":73}," at one location and leaves the other scrambling.",{"type":68,"attrs":1102,"content":1103},{"textAlign":46},[1104],{"text":1105,"type":73},"Over time, your best employees burn out from constantly covering gaps. They start calling out more often, which creates even more gaps. It's a cycle that gets harder to break the longer it runs.",{"type":1107,"content":1108},"blockquote",[1109,1114],{"type":68,"attrs":1110,"content":1111},{"textAlign":46},[1112],{"text":1113,"type":73},"With using Deputy, I'm proud of myself for having reduced unnecessary hours and designed shifts such that we did away with between 15-20% of extra hours.",{"type":68,"attrs":1115,"content":1116},{"textAlign":46},[1117],{"text":1118,"type":73},"Hazel de los Reyes, Co-Founder, Gumption Coffee",{"type":64,"attrs":1120,"content":1121},{"level":158,"textAlign":46},[1122],{"text":1123,"type":73},"Forgotten clock-ins and missed break records",{"type":68,"attrs":1125,"content":1126},{"textAlign":46},[1127],{"text":1128,"type":73},"Even your most reliable employees forget to clock in sometimes. When that happens with a manual system, you're left guessing. Did they work six hours or eight? Managers end up approving estimates instead of actual hours.",{"type":68,"attrs":1130,"content":1131},{"textAlign":46},[1132],{"text":1133,"type":73},"Missed break records are an even bigger issue. In states with strict meal and rest break laws, you need documentation that breaks were offered and taken. Without it, you're exposed to potential wage and hour claims.",{"type":64,"attrs":1135,"content":1136},{"level":158,"textAlign":46},[1137],{"text":1138,"type":73},"How inaccurate attendance data distorts business decisions",{"type":68,"attrs":1140,"content":1141},{"textAlign":46},[1142],{"text":1143,"type":73},"Your attendance data feeds into labor cost projections, staffing plans, and scheduling templates. When that data is wrong, every decision built on it is wrong too. You might think Tuesday afternoons are overstaffed at Location B when the real problem is that three people clocked in there but actually worked at Location C.",{"type":68,"attrs":1145,"content":1146},{"textAlign":46},[1147,1149,1153],{"text":1148,"type":73},"Bad data also hides patterns. You can't spot chronic absenteeism, identify your most reliable team members, or forecast labor needs accurately when your ",{"text":1150,"type":73,"marks":1151},"attendance records",[1152],{"type":76},{"text":1154,"type":73}," don't reflect what's actually happening on the floor.",{"type":64,"attrs":1156,"content":1157},{"level":147,"textAlign":46},[1158],{"text":1159,"type":73},"Why accurate employee attendance tracking matters",{"type":68,"attrs":1161,"content":1162},{"textAlign":46},[1163,1165,1170],{"text":1164,"type":73},"The cost of getting attendance wrong goes beyond payroll mistakes. ",{"text":1166,"type":73,"marks":1167},"Workplace absenteeism costs US employers an estimated $600 billion per year",[1168],{"type":128,"attrs":1169},{"href":1005,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":1171,"type":73}," in lost productivity, overtime expenses, and temporary staffing. For multi-location businesses, those costs multiply because problems at one site ripple across your entire operation.",{"type":68,"attrs":1173,"content":1174},{"textAlign":46},[1175,1177,1184],{"text":1176,"type":73},"Accurate attendance tracking also connects directly to ",{"text":1178,"type":73,"marks":1179},"labor law requirements",[1180],{"type":128,"attrs":1181},{"href":1182,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/labor-compliance/the-labor-laws-every-business-needs-to-know","_self",{"text":1185,"type":73},". Employers may be subject to federal, state, and local requirements relating to working time, overtime, recordkeeping, and break entitlements. Businesses should review the requirements applicable to their jurisdiction. Without reliable attendance data, you can't verify that any of those obligations are being met.",{"type":68,"attrs":1187,"content":1188},{"textAlign":46},[1189],{"text":1190,"type":73},"Beyond compliance, consistent attendance data gives you the visibility to make smarter staffing decisions, control labor costs, and build a culture of accountability. When employees know their time is tracked accurately and fairly, trust goes up and disputes go down.",{"type":68,"attrs":1192,"content":1193},{"textAlign":46},[1194,1198,1200],{"text":1195,"type":73,"marks":1196},"Related reading:",[1197],{"type":76},{"text":1199,"type":73}," ",{"text":1201,"type":73,"marks":1202},"Absence management: your guide for how to properly handle it",[1203],{"type":128,"attrs":1204},{"href":1205,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/blog/absence-management-your-guide-for-how-to-properly-handle-it",{"type":64,"attrs":1207,"content":1208},{"level":147,"textAlign":46},[1209],{"text":1210,"type":73},"How employee attendance tracking methods compare",{"type":68,"attrs":1212,"content":1213},{"textAlign":46},[1214],{"text":1215,"type":73},"Not every tracking method works well across multiple locations. Here's how the most common approaches stack up when you're managing more than one site.",{"type":64,"attrs":1217,"content":1218},{"level":158,"textAlign":46},[1219],{"text":1220,"type":73},"Manual timesheets and spreadsheets",{"type":68,"attrs":1222,"content":1223},{"textAlign":46},[1224],{"text":1225,"type":73},"Paper timesheets and Excel spreadsheets are the cheapest option upfront, but they fall apart at scale. There's no real-time visibility, no location verification, and no easy way to consolidate data across sites. Errors are common, and the admin time required to process paper timesheets across multiple locations adds up fast.",{"type":68,"attrs":1227,"content":1228},{"textAlign":46},[1229,1233],{"text":1230,"type":73,"marks":1231},"Multi-location suitability:",[1232],{"type":76},{"text":1234,"type":73}," Poor. No centralized view, high error rate, and time-consuming to reconcile across sites.",{"type":64,"attrs":1236,"content":1237},{"level":158,"textAlign":46},[1238],{"text":1239,"type":73},"Physical time clocks and badge systems",{"type":68,"attrs":1241,"content":1242},{"textAlign":46},[1243],{"text":1244,"type":73},"Wall-mounted punch clocks and badge swipe systems provide a physical record of clock-ins and clock-outs. They're more reliable than paper, but they have a major limitation for multi-location businesses: each clock only tracks one site. You still need a separate system to consolidate data, and badge systems don't prevent buddy punching (one employee clocking in for another).",{"type":68,"attrs":1246,"content":1247},{"textAlign":46},[1248,1251],{"text":1230,"type":73,"marks":1249},[1250],{"type":76},{"text":1252,"type":73}," Moderate. Better than paper, but no centralized dashboard and limited fraud prevention.",{"type":64,"attrs":1254,"content":1255},{"level":158,"textAlign":46},[1256],{"text":1257,"type":73},"Biometric systems",{"type":68,"attrs":1259,"content":1260},{"textAlign":46},[1261],{"text":1262,"type":73},"Fingerprint scanners and facial recognition terminals eliminate buddy punching and provide accurate identity verification. However, biometric hardware is expensive to install at every location, and the systems often require on-site servers or dedicated networks. They also raise privacy concerns that require careful handling.",{"type":68,"attrs":1264,"content":1265},{"textAlign":46},[1266,1269],{"text":1230,"type":73,"marks":1267},[1268],{"type":76},{"text":1270,"type":73}," Moderate to good for identity verification, but high upfront cost and complex setup across many sites.",{"type":64,"attrs":1272,"content":1273},{"level":158,"textAlign":46},[1274],{"text":1275,"type":73},"Mobile attendance apps with GPS verification",{"type":68,"attrs":1277,"content":1278},{"textAlign":46},[1279,1281,1285],{"text":1280,"type":73},"Cloud-based mobile apps let employees clock in from their phones with global positioning system (GPS) location stamps. This is the strongest option for multi-location businesses because it verifies both identity and location in one step. Managers get a ",{"text":1282,"type":73,"marks":1283},"centralized dashboard",[1284],{"type":76},{"text":1286,"type":73}," showing attendance across all sites in real time, with no hardware to install or maintain.",{"type":68,"attrs":1288,"content":1289},{"textAlign":46},[1290,1293],{"text":1230,"type":73,"marks":1291},[1292],{"type":76},{"text":1294,"type":73}," Excellent. Centralized data, location verification, real-time visibility, and low setup cost per location.",{"type":242,"attrs":1296},{"id":46,"alt":1297,"src":1298,"title":19,"source":46,"copyright":46,"meta_data":1299},"An employee using their smartphone to clock in at a retail store entrance with GPS verification on the screen","//a.storyblok.com/f/64010/0x0/4f42a99a74/image.png",{},{"_uid":1301,"ctas":1302,"theme":1309,"component":349,"hide_capterra":55,"spacer_bottom":350,"call_to_action":1310,"call_to_action_style":53},"009eb094-522c-48cf-8cd0-3a230dc28f18",[1303,1306],{"_uid":1304,"link":1305,"text":340,"type":341,"component":342,"analyticsId":19},"631129bd-d079-4656-ad6a-d8fe0f24093f",{"id":19,"url":19,"linktype":338,"fieldtype":339,"cached_url":19},{"_uid":1307,"link":1308,"text":346,"type":347,"component":342,"analyticsId":19},"3ac139d0-feab-4ef2-95d2-7aa9c1fd1216",{"id":19,"url":19,"linktype":338,"fieldtype":339,"cached_url":19},"purple",{"type":60,"content":1311},[1312],{"type":68,"content":1313},[1314],{"text":1315,"type":73},"See how Deputy can take the guesswork out of attendance tracking across all your locations.",{"_uid":1317,"content":1318,"component":331},"ddc14696-aca4-4144-9835-afebc3488133",{"type":60,"content":1319},[1320,1325,1330,1335,1346,1358,1363,1368,1381,1386,1391,1403,1416,1421,1433,1452,1464,1469,1487,1499,1504,1509,1528,1533,1538,1543,1548,1553,1558,1570,1575,1580,1591,1596,1601,1619,1624,1629,1634,1645,1666,1677,1693,1698,1703,1733,1744,1748,1753,1760,1765,1772,1777,1784,1789,1796,1801,1808,1813,1820],{"type":64,"attrs":1321,"content":1322},{"level":147,"textAlign":46},[1323],{"text":1324,"type":73},"Key features to look for in multi-location attendance software",{"type":68,"attrs":1326,"content":1327},{"textAlign":46},[1328],{"text":1329,"type":73},"Once you've decided on a software-based approach, these are the features that separate tools built for single locations from platforms that actually handle the complexity of multiple sites.",{"type":64,"attrs":1331,"content":1332},{"level":158,"textAlign":46},[1333],{"text":1334,"type":73},"Real-time dashboards across all locations",{"type":68,"attrs":1336,"content":1337},{"textAlign":46},[1338,1340,1344],{"text":1339,"type":73},"You shouldn't have to call each location to find out who showed up today. Look for software that gives you a ",{"text":1341,"type":73,"marks":1342},"single dashboard",[1343],{"type":76},{"text":1345,"type":73}," showing attendance status across every site. You should be able to see, at a glance, which locations are fully staffed, which ones are running short, and where overtime is building up.",{"type":68,"attrs":1347,"content":1348},{"textAlign":46},[1349,1351,1356],{"text":1350,"type":73},"Real-time data lets you make staffing adjustments before a short-staffed location turns into a crisis. Deputy's ",{"text":1352,"type":73,"marks":1353},"Time and Attendance tools",[1354],{"type":128,"attrs":1355},{"href":600,"uuid":46,"anchor":46,"target":1183,"linktype":132},{"text":1357,"type":73}," give managers a live view of who's clocked in, who's on break, and who's running late at every location from one screen.",{"type":64,"attrs":1359,"content":1360},{"level":158,"textAlign":46},[1361],{"text":1362,"type":73},"GPS verification and geofencing for accurate clock-ins",{"type":68,"attrs":1364,"content":1365},{"textAlign":46},[1366],{"text":1367,"type":73},"GPS-stamped clock-ins solve the wrong-location problem by recording exactly where an employee clocks in. Geofencing takes it further by restricting clock-ins to a defined area around each work site. If an employee tries to clock in from outside the geofence, the system flags it.",{"type":68,"attrs":1369,"content":1370},{"textAlign":46},[1371,1373,1379],{"text":1372,"type":73},"This is especially useful for businesses with locations close together, like a restaurant group with three spots within a few blocks. Without geofencing, employees could accidentally (or intentionally) clock into the wrong site. Learn more about how ",{"text":1374,"type":73,"marks":1375},"time and attendance system innovations",[1376],{"type":128,"attrs":1377},{"href":1378,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/blog/6-time-and-attendance-system-innovations-for-shift-work",{"text":1380,"type":73}," are changing shift work.",{"type":64,"attrs":1382,"content":1383},{"level":158,"textAlign":46},[1384],{"text":1385,"type":73},"Automated scheduling and shift swap tools",{"type":68,"attrs":1387,"content":1388},{"textAlign":46},[1389],{"text":1390,"type":73},"Attendance problems often start before the shift begins. When schedule changes happen at the last minute, employees miss shifts they didn't know about. Look for software that connects scheduling directly to attendance so that shift swaps, cancellations, and updates reach the right people instantly.",{"type":1107,"content":1392},[1393,1398],{"type":68,"attrs":1394,"content":1395},{"textAlign":46},[1396],{"text":1397,"type":73},"Deputy helps us with projecting where sales will be and where we should allocate labor to accommodate that.",{"type":68,"attrs":1399,"content":1400},{"textAlign":46},[1401],{"text":1402,"type":73},"Ariana Korman, Chief Operating Officer, Juice Press",{"type":68,"attrs":1404,"content":1405},{"textAlign":46},[1406,1408,1414],{"text":1407,"type":73},"A ",{"text":1409,"type":73,"marks":1410},"mobile app",[1411],{"type":128,"attrs":1412},{"href":1413,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/mobile",{"text":1415,"type":73}," that lets employees view schedules, request swaps, and get notified of changes cuts down on the miscommunication that drives unexpected absences.",{"type":64,"attrs":1417,"content":1418},{"level":158,"textAlign":46},[1419],{"text":1420,"type":73},"Built-in compliance tracking for breaks and overtime",{"type":68,"attrs":1422,"content":1423},{"textAlign":46},[1424,1426,1431],{"text":1425,"type":73},"If you operate in states with strict meal and rest break laws or ",{"text":1427,"type":73,"marks":1428},"Fair Workweek requirements",[1429],{"type":128,"attrs":1430},{"href":572,"uuid":46,"anchor":46,"target":1183,"linktype":132},{"text":1432,"type":73},", you need a system designed to support compliance at every location. Look for features that track break times, flag missed breaks, and create an audit trail you can reference if questions come up.",{"type":68,"attrs":1434,"content":1435},{"textAlign":46},[1436,1438,1444,1446,1450],{"text":1437,"type":73},"Deputy's ",{"text":1439,"type":73,"marks":1440},"break planning tools",[1441],{"type":128,"attrs":1442},{"href":1443,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/features/break-planning",{"text":1445,"type":73}," help managers consider the need for breaks when creating schedules. The platform also sends alerts when employees approach overtime thresholds, helping you manage labor costs before they spike. Visit the ",{"text":224,"type":73,"marks":1447},[1448],{"type":128,"attrs":1449},{"href":228,"uuid":46,"anchor":46,"target":1183,"linktype":132},{"text":1451,"type":73}," for more on how Deputy supports compliance workflows across different jurisdictions.",{"type":1107,"content":1453},[1454,1459],{"type":68,"attrs":1455,"content":1456},{"textAlign":46},[1457],{"text":1458,"type":73},"Deputy definitely helped us simplify compliance because we also have the attestation where somebody marks off that they have actually taken their breaks.",{"type":68,"attrs":1460,"content":1461},{"textAlign":46},[1462],{"text":1463,"type":73},"Dennis Novak, Head of Showrooms, Proper Cloth",{"type":64,"attrs":1465,"content":1466},{"level":158,"textAlign":46},[1467],{"text":1468,"type":73},"Payroll integration that eliminates manual data entry",{"type":68,"attrs":1470,"content":1471},{"textAlign":46},[1472,1474,1478,1480,1486],{"text":1473,"type":73},"Attendance data that doesn't flow directly into payroll creates extra work and extra risk. Every time someone manually transfers hours from a timesheet to a payroll system, there's a chance for mistakes. Look for attendance software that integrates with your payroll provider so that ",{"text":1475,"type":73,"marks":1476},"approved timesheets",[1477],{"type":76},{"text":1479,"type":73}," feed directly into pay runs. For more on reducing payroll errors, see ",{"text":1481,"type":73,"marks":1482},"5 tips to solve your payroll problems",[1483],{"type":128,"attrs":1484},{"href":1485,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/blog/tips-solve-payroll-problems-and-reduce-errors",{"text":441,"type":73},{"type":1107,"content":1488},[1489,1494],{"type":68,"attrs":1490,"content":1491},{"textAlign":46},[1492],{"text":1493,"type":73},"It's everything for my daily process. It's what gives the staff the schedule. It's what tells me who's where and when and how to pay them. That level of organization is everything to me.",{"type":68,"attrs":1495,"content":1496},{"textAlign":46},[1497],{"text":1498,"type":73},"Marlene Rossi, Staffing Manager, Child Care Staffing",{"type":68,"attrs":1500,"content":1501},{"textAlign":46},[1502],{"text":1503,"type":73},"Deputy connects with major payroll platforms so that clock-in data, overtime hours, and break records move from timesheets to payroll without manual re-entry.",{"type":64,"attrs":1505,"content":1506},{"level":158,"textAlign":46},[1507],{"text":1508,"type":73},"Mobile app access for employees and managers",{"type":68,"attrs":1510,"content":1511},{"textAlign":46},[1512,1514,1518,1520,1526],{"text":1513,"type":73},"Your employees are already on their phones. Give them a ",{"text":1409,"type":73,"marks":1515},[1516],{"type":128,"attrs":1517},{"href":1413,"uuid":46,"anchor":46,"target":1183,"linktype":132},{"text":1519,"type":73}," that lets them ",{"text":1521,"type":73,"marks":1522},"clock in and out from their phone",[1523],{"type":128,"attrs":1524},{"href":1525,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/features/employee-time-clock",{"text":1527,"type":73},", view upcoming shifts, request time off, and swap shifts with coworkers.",{"type":68,"attrs":1529,"content":1530},{"textAlign":46},[1531],{"text":1532,"type":73},"For managers, mobile access means you can approve timesheets, check attendance, and respond to staffing issues from anywhere. You don't have to be on-site at every location to stay in control.",{"type":242,"attrs":1534},{"id":46,"alt":1535,"src":1536,"title":19,"source":46,"copyright":46,"meta_data":1537},"A retail store manager reviewing a time and attendance dashboard on a laptop showing multiple store locations","//a.storyblok.com/f/64010/0x0/1a22b33c7d/image.png",{},{"type":64,"attrs":1539,"content":1540},{"level":147,"textAlign":46},[1541],{"text":1542,"type":73},"How to improve attendance across multiple locations",{"type":68,"attrs":1544,"content":1545},{"textAlign":46},[1546],{"text":1547,"type":73},"The right software handles the tracking. But lasting improvement also requires clear expectations, proper training, and ongoing attention to the patterns your data reveals.",{"type":64,"attrs":1549,"content":1550},{"level":158,"textAlign":46},[1551],{"text":1552,"type":73},"Create a clear, enforceable attendance policy",{"type":68,"attrs":1554,"content":1555},{"textAlign":46},[1556],{"text":1557,"type":73},"Before you roll out any new system, document your attendance expectations. Your policy should cover clock-in procedures, tardiness thresholds, no-call-no-show consequences, and the process for reporting absences. Make it specific enough that every manager applies it the same way at every location.",{"type":68,"attrs":1559,"content":1560},{"textAlign":46},[1561,1563,1569],{"text":1562,"type":73},"A consistent policy removes ambiguity. Employees know what's expected, and managers have a framework for handling attendance issues without making judgment calls that vary from site to site. For guidance on handling no-shows, see ",{"text":1564,"type":73,"marks":1565},"Policy Guidelines for Avoiding a No Call, No Show",[1566],{"type":128,"attrs":1567},{"href":1568,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/blog/how-to-avoid-a-no-call-no-show",{"text":441,"type":73},{"type":64,"attrs":1571,"content":1572},{"level":158,"textAlign":46},[1573],{"text":1574,"type":73},"Train every team member on the new system",{"type":68,"attrs":1576,"content":1577},{"textAlign":46},[1578],{"text":1579,"type":73},"A new attendance tool only works if everyone uses it correctly. Don't assume employees will figure it out on their own. Run short training sessions at each location, covering how to clock in, how to request time off, and what to do if they forget to clock in.",{"type":68,"attrs":1581,"content":1582},{"textAlign":46},[1583,1585,1589],{"text":1584,"type":73},"Managers need deeper training on dashboard features, timesheet approval, and how to pull attendance reports. The goal is to make the system feel simple enough that ",{"text":1586,"type":73,"marks":1587},"adoption happens fast",[1588],{"type":76},{"text":1590,"type":73}," and sticks.",{"type":64,"attrs":1592,"content":1593},{"level":158,"textAlign":46},[1594],{"text":1595,"type":73},"Use data to spot attendance patterns early",{"type":68,"attrs":1597,"content":1598},{"textAlign":46},[1599],{"text":1600,"type":73},"Once your attendance system is running, don't just use it for payroll. Dig into the data. Look for patterns like which locations have the highest tardiness rates, which shifts see the most call-outs, and whether absences spike on certain days of the week.",{"type":68,"attrs":1602,"content":1603},{"textAlign":46},[1604,1606,1610,1612,1618],{"text":1605,"type":73},"These patterns tell you where to intervene. Maybe one location needs a schedule adjustment. Maybe a particular shift is consistently understaffed, pushing people to call out from exhaustion. Attendance data gives you ",{"text":1607,"type":73,"marks":1608},"early warning signs",[1609],{"type":76},{"text":1611,"type":73}," that you can act on before they become bigger problems. For more on using attendance data strategically, read ",{"text":1613,"type":73,"marks":1614},"8 time and attendance best practices",[1615],{"type":128,"attrs":1616},{"href":1617,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/blog/tracking-employee-time-and-attendance-8-best-practices-to-implement",{"text":441,"type":73},{"type":64,"attrs":1620,"content":1621},{"level":147,"textAlign":46},[1622],{"text":1623,"type":73},"How Deputy supports multi-location attendance tracking",{"type":68,"attrs":1625,"content":1626},{"textAlign":46},[1627],{"text":1628,"type":73},"Deputy is built for businesses that manage hourly teams across multiple locations. The platform brings scheduling, time tracking, and compliance support into one system so you don't have to piece together separate tools for each function.",{"type":68,"attrs":1630,"content":1631},{"textAlign":46},[1632],{"text":1633,"type":73},"With Deputy, your employees clock in from their phones with GPS verification. You see real-time attendance across every location from a single dashboard. Deputy creates digital timesheets automatically from clock-in data, and approved hours flow directly into your payroll system.",{"type":1107,"content":1635},[1636,1641],{"type":68,"attrs":1637,"content":1638},{"textAlign":46},[1639],{"text":1640,"type":73},"Deputy had all of the requirements that we were looking for, specifically in New York, but also as we grow to other cities it could also manage if there's different labor laws or nuances for those cities as well.",{"type":68,"attrs":1642,"content":1643},{"textAlign":46},[1644],{"text":1463,"type":73},{"type":68,"attrs":1646,"content":1647},{"textAlign":46},[1648,1650,1656,1658,1664],{"text":1649,"type":73},"For growing businesses, Deputy scales with you. Whether you're expanding from two locations to 20, the platform handles different labor laws, pay rates, and scheduling requirements across jurisdictions. Teams at ",{"text":1651,"type":73,"marks":1652},"NewVine Employment Group",[1653],{"type":128,"attrs":1654},{"href":1655,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/customers/newvine-employment-group",{"text":1657,"type":73}," and ",{"text":1659,"type":73,"marks":1660},"The Spanish Table",[1661],{"type":128,"attrs":1662},{"href":1663,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/customers/the-spanish-table",{"text":1665,"type":73}," use Deputy to manage attendance, scheduling, and compliance across their operations.",{"type":1107,"content":1667},[1668,1673],{"type":68,"attrs":1669,"content":1670},{"textAlign":46},[1671],{"text":1672,"type":73},"When we decided to expand to New York, it was a no-brainer that Deputy was part of that expansion plan.",{"type":68,"attrs":1674,"content":1675},{"textAlign":46},[1676],{"text":1118,"type":73},{"type":68,"attrs":1678,"content":1679},{"textAlign":46},[1680,1685,1687,1691],{"text":1681,"type":73,"marks":1682},"Learn more about Deputy's Time and Attendance tools",[1683],{"type":128,"attrs":1684},{"href":600,"uuid":46,"anchor":46,"target":1183,"linktype":132},{"text":1686,"type":73},", or ",{"text":620,"type":73,"marks":1688},[1689],{"type":128,"attrs":1690},{"href":624,"uuid":46,"anchor":46,"target":1183,"linktype":132},{"text":1692,"type":73}," to see how it works for your multi-location business.",{"type":64,"attrs":1694,"content":1695},{"level":147,"textAlign":46},[1696],{"text":1697,"type":73},"Get attendance tracking right across every location",{"type":68,"attrs":1699,"content":1700},{"textAlign":46},[1701],{"text":1702,"type":73},"Managing employee attendance across multiple locations doesn't have to mean juggling spreadsheets, chasing down managers, or guessing at hours. Here's what to focus on:",{"type":78,"content":1704},[1705,1712,1719,1726],{"type":81,"content":1706},[1707],{"type":68,"attrs":1708,"content":1709},{"textAlign":46},[1710],{"text":1711,"type":73},"Replace manual processes with a centralized system that tracks attendance in real time across all your sites.",{"type":81,"content":1713},[1714],{"type":68,"attrs":1715,"content":1716},{"textAlign":46},[1717],{"text":1718,"type":73},"Use GPS verification and geofencing to eliminate wrong-location clock-ins and buddy punching.",{"type":81,"content":1720},[1721],{"type":68,"attrs":1722,"content":1723},{"textAlign":46},[1724],{"text":1725,"type":73},"Connect your attendance data directly to scheduling and payroll so nothing falls through the cracks.",{"type":81,"content":1727},[1728],{"type":68,"attrs":1729,"content":1730},{"textAlign":46},[1731],{"text":1732,"type":73},"Build a clear attendance policy, train every team member on it, and use your data to spot problems early.",{"type":68,"attrs":1734,"content":1735},{"textAlign":46},[1736,1738,1742],{"text":1737,"type":73},"Ready to take control of attendance across all your locations? ",{"text":620,"type":73,"marks":1739},[1740],{"type":128,"attrs":1741},{"href":624,"uuid":46,"anchor":46,"target":1183,"linktype":132},{"text":1743,"type":73}," and see how it works for your team.",{"type":64,"attrs":1745,"content":1746},{"level":147,"textAlign":46},[1747],{"text":633,"type":73},{"type":64,"attrs":1749,"content":1750},{"level":630,"textAlign":46},[1751],{"text":1752,"type":73},"Frequently asked questions about employee attendance tracking",{"type":68,"attrs":1754,"content":1755},{"textAlign":46},[1756],{"text":1757,"type":73,"marks":1758},"How does Deputy help track attendance across multiple locations?",[1759],{"type":76},{"type":68,"attrs":1761,"content":1762},{"textAlign":46},[1763],{"text":1764,"type":73},"Deputy gives you a single dashboard where you can see real-time attendance across every location. Employees clock in from their phones with GPS verification, so you know exactly who's working and where. Digital timesheets are generated automatically, and you can approve hours in bulk across all your sites.",{"type":68,"attrs":1766,"content":1767},{"textAlign":46},[1768],{"text":1769,"type":73,"marks":1770},"What's the best way to prevent wrong-location clock-ins?",[1771],{"type":76},{"type":68,"attrs":1773,"content":1774},{"textAlign":46},[1775],{"text":1776,"type":73},"Geofencing is the most effective solution. It creates a virtual boundary around each work site and restricts clock-ins to that area. If an employee tries to clock in from outside the boundary, the system flags it. Deputy supports GPS-stamped clock-ins and geofencing to help improve the accuracy and consistency of location records.",{"type":68,"attrs":1778,"content":1779},{"textAlign":46},[1780],{"text":1781,"type":73,"marks":1782},"Can attendance tracking software help with labor law compliance?",[1783],{"type":76},{"type":68,"attrs":1785,"content":1786},{"textAlign":46},[1787],{"text":1788,"type":73},"Yes, the right software can support your compliance efforts. Features like break tracking, overtime alerts, and digital audit trails help you document the records you need. Deputy is designed to support compliance by flagging potential issues, such as missed breaks or approaching overtime thresholds, so you can address them in real time. However, the responsibility for meeting legal requirements always stays with the employer.",{"type":68,"attrs":1790,"content":1791},{"textAlign":46},[1792],{"text":1793,"type":73,"marks":1794},"How do you reduce buddy punching with hourly employees?",[1795],{"type":76},{"type":68,"attrs":1797,"content":1798},{"textAlign":46},[1799],{"text":1800,"type":73},"GPS verification and optional facial recognition are tools that can help reduce the risk of buddy punching. When employees clock in from their own device with location data attached, it's much harder for one person to clock in on behalf of another. Deputy supports both GPS-stamped clock-ins and facial recognition for identity verification.",{"type":68,"attrs":1802,"content":1803},{"textAlign":46},[1804],{"text":1805,"type":73,"marks":1806},"What's the difference between a time clock and attendance management software?",[1807],{"type":76},{"type":68,"attrs":1809,"content":1810},{"textAlign":46},[1811],{"text":1812,"type":73},"A time clock records when employees clock in and out. Attendance management software does that and much more. It connects to scheduling, tracks breaks, flags potential issues for manager review, integrates with payroll, and gives you reporting and analytics across locations. For multi-location businesses, a standalone time clock only solves part of the problem. You need a platform that ties attendance data to your scheduling, payroll, and compliance workflows.",{"type":68,"attrs":1814,"content":1815},{"textAlign":46},[1816],{"text":1817,"type":73,"marks":1818},"How do you handle forgotten clock-ins at multiple locations?",[1819],{"type":76},{"type":68,"attrs":1821,"content":1822},{"textAlign":46},[1823],{"text":1824,"type":73},"Look for software that lets managers edit timesheets with a clear audit trail. Deputy allows managers to add or adjust clock-in times, and every change is logged so you have a record of the original entry and the correction. Automated alerts can also remind employees to clock in when their shift starts, reducing forgotten entries in the first place.","Employee Attendance Tracking for Multi-Location Businesses","2026-05-19 00:00",{"_uid":1828,"title":31,"imgSrc":19,"plugin":32,"imageAlt":1829,"minWidth":708,"imageName":1830,"imageS3Key":1831,"description":37,"mobileWidth":711,"desktopWidth":711,"assetSelector":19,"imagePublicUrl":1832,"imageOriginalUrl":1833,"sourceImageWidth":1834,"sourceImageHeight":1835},"0e76aa19-28b3-4e67-adea-afbf42129c45","A retail manager reviewing time and attendance 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Employee Time and Attendance Is More Important Than You Think","2020-06-23T00:25:13.457Z","2025-05-01T01:12:42.077Z","2025-05-01T01:12:42.090Z",13970986,"468db3bf-1acd-494c-aa57-b165a97903ef",{"seo":1919,"_uid":1924,"author":1925,"content":1926,"headline":1912,"component":705,"post_date":1930,"thumbnail":1931,"types_tag":1940,"features_tag":1941,"show_resource":49,"industries_tag":1942,"related_articles":1943,"ways_of_working_tag":1944},{"title":14,"plugin":15,"seoTitle":1920,"description":933,"seoKeywords":1921,"seoTitleInput":1922,"seoDescription":1923},"Employee Time & Attendance Is More Important Than You Think - Deputy","timesheet software, timesheet app","Employee Time & Attendance Is More Important Than You Think","Too often managers use dated scheduling solutions like spreadsheets; read on for 4 reasons employee time & attendance is more important than you think","b7dc8180-7dad-4017-9d2f-7cec40076e25","fe48477f-16ae-4f93-9548-994338925111",[1927],{"_uid":1928,"content":1929,"component":331},"102e7c90-25fa-47b4-8ae0-53cf79e2274c","While being a people manager may be one of your passions, struggling with complex timesheets isn’t. Too often, managers still use dated scheduling solutions like spreadsheets — or even pen and paper — to build [employee schedules](https://www.deputy.com/features/scheduling-software). \n\nBut when an employee’s car breaks down or their son is sick at home with a fever, you need an easy way to pivot on the fly. And with new labor laws looming on the horizon, accurate employee time and attendance is more important than ever.\n\nRead on for four reasons employee time and attendance is more important than you think.\n\n1\\. It’s costing you money\n--------------------------\n\nWhether you manage a hip bar, a small hotel chain, or a medical practice, you’ve probably questioned the accuracy of your staff’s reported time. That means you could be paying more than you should for worked hours. \n\nBut inaccurate timesheets don’t just frustrate managers, they frustrate employees. A 2018 analysis found that part-time, hourly retail employees had an average [turnover rate of 81%](https://www.marketwatch.com/press-release/retail-employee-turnover-up-as-black-friday-and-holiday-shopping-season-nears-according-to-korn-ferry-survey-of-top-us-retailers-2018-11-15) that year alone — up from 76% the previous year. And high turnover leads to unnecessary time and money you’ll be spending to onboard new staff. \n\nSave yourself time by using [modern time and attendance technology](https://www.deputy.com/features/time-and-attendance). Instead of having employees mark a physical timesheet as they walk in each morning, employers should have them [clock in and out electronically](https://www.deputy.com/features/employee-time-clock). Some technologies to better the process include:\n\n*   A [biometric kiosk](https://www.deputy.com/blog/workforce-biometrics) that employees use to clock in and out\n*   An app with geolocation that allows employees to clock in and out through their smartphones\n*   Integrations with [payroll systems](https://www.deputy.com/blog/why-the-payroll-process-is-broken-and-how-deputy-can-fix-it) to easily transfer timesheets\n\n2\\. You’re making unnecessary mistakes\n--------------------------------------\n\nGetting payroll right is critical to the [success of your business](https://www.deputy.com/blog/benefits-of-integrated-systems-for-retail-stores-and-restaurants). But manually reviewing timesheets or even using Excel spreadsheets is time-consuming. And worse, that process leads to errors.\n\n“I was managing everything through an Excel sheet and I found that I was making a lot of mistakes in terms of scheduling, understanding people’s time off, \\[and\\] making sure that hours were properly recorded into the payroll system,” says Michael Finch, owner of Harper Logistics, a ‘last mile’ delivery service. “These errors had a tremendous impact not only on our bottom line, but \\[on\\] whether people were getting paid on time and correctly.”\n\n3\\. New regulations are demanding \n----------------------------------\n\nPredictive scheduling legislation, also known as “Fair Workweek,” is sweeping the United States. But strict labor regulations isn’t limited to the States. Countries like the United Kingdom and Australia have their own set of labor regulations they must accommodate. \n\nFailure to stay compliant can lead to lawsuits, fines, and even the closing of your business.\n\nIf you’re unfamiliar with what these new regulations require of employers, here are just a few of the common requirements:\n\n*   **Advance notice of schedules:** Employees must receive notice of their schedules two to four weeks in advance.\n*   **Part-time equality:** Full-time and part-time workers must be treated equally in relation to wages, promotions, benefits, and pay increases.\n*   **No “clopening” shifts:** Employees have the right to a specific amount of hours to rest between shifts over the course of two days. Employers must pay a higher rate to employees that opt to work within that rest period.\n*   **Right to request:** Employees who ask for changes to their schedule or flexible hours within a reasonable timeframe must be free from fear of retaliation from the employer.\n\n4\\. Your customers expect best-in-class service\n-----------------------------------------------\n\nYour staff are the face of your business. And it’s up to you to make sure they make a good first — and last — impression if you want customers to come back. \n\nIf you manage a hardware store, you need to have experienced staff in the right department. For example, when you schedule an employee in the paint department, that person needs to have knowledge of the products and other technical questions. Otherwise, you’ll leave your customers frustrated — and you could lose out on sales.\n\nMake employee time and attendance a breeze\n------------------------------------------\n\nHaving the right staff at the right time can mean the difference between a booming business — and shuttered doors. Find out some of the [new trends in the retail business](http://hs.deputy.com/future-of-retail-0) and how you can make employee time and attendance a breeze by downloading our ebook below.\n\n[![Get the retail ebook](https://no-cache.hubspot.com/cta/default/3040938/d9f728b1-7c5e-4027-94a1-85a93dec0dc9.png)](https://cta-redirect.hubspot.com/cta/redirect/3040938/d9f728b1-7c5e-4027-94a1-85a93dec0dc9)","2019-08-06 00:00",{"id":1932,"title":31,"plugin":32,"imageAlt":1933,"minWidth":708,"imageName":1934,"imageS3Key":1935,"description":37,"mobileWidth":1936,"desktopWidth":1936,"assetSelector":19,"imagePublicUrl":1937,"imageOriginalUrl":1938,"sourceImageWidth":711,"sourceImageHeight":1939},1197490,"why-employee-time-and-attendance-is-important","why-employee-time-and-attendance-is-important-thumbnail.jpeg","f/64010/600x342/03863dc600/why-employee-time-and-attendance-is-important-thumbnail.jpeg","600","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/03863dc600/why-employee-time-and-attendance-is-important-thumbnail.jpeg","//a.storyblok.com/f/64010/600x342/03863dc600/why-employee-time-and-attendance-is-important-thumbnail.jpeg",342,[723],[],[],[],[1945],"24757a66-930d-4c7d-bdff-b99b4a33750e","us/blog/why-employee-time-and-attendance-is-important",-55590,[],11229372,"157344bb-a3f2-45f4-8770-ddca9619012f","2019-08-06T00:00:00.000Z",[1953,1957],{"id":1954,"name":1912,"slug":1933,"published":55,"full_slug":1955,"is_folder":49,"parent_id":1956},14079136,"gb/blog/why-employee-time-and-attendance-is-important",11229371,{"id":1958,"name":1912,"slug":1933,"published":55,"full_slug":1959,"is_folder":49,"parent_id":1960},14079137,"au/blog/why-employee-time-and-attendance-is-important",11114066,{"name":1962,"created_at":1963,"published_at":1964,"updated_at":1965,"id":1966,"uuid":1967,"content":1968,"slug":2966,"full_slug":2977,"sort_by_date":46,"position":2978,"tag_list":2979,"is_startpage":49,"parent_id":1949,"meta_data":46,"group_id":2980,"first_published_at":2981,"release_id":46,"lang":53,"path":46,"alternates":2982,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},"How to Schedule Your Staff","2020-06-23T00:25:32.602Z","2024-10-04T06:47:51.835Z","2024-10-04T06:47:51.876Z",13970992,"d3180f8d-6cdd-488d-ae3d-f5f137e16081",{"seo":1969,"_uid":1974,"author":1975,"content":1976,"headline":1972,"component":705,"post_date":2963,"thumbnail":2964,"types_tag":2971,"features_tag":2972,"show_resource":55,"industries_tag":2974,"related_articles":2975,"ways_of_working_tag":2976},{"title":14,"plugin":15,"seoTitle":1970,"description":933,"seoKeywords":1971,"seoTitleInput":1972,"seoDescription":1973},"How to Schedule Your Staff Efficiently, Step by Step — Deputy","scheduling software","How to Schedule Your Staff Efficiently, Step by Step","Learning how to schedule staff hours efficiently can have a huge impact on productivity and staff satisfaction. Get tips for streamlining this essential task.","e561d6f0-d5b0-4796-bb81-2b07a31a1c57","9f515bca-233e-48f3-8c87-406bb431d204",[1977],{"_uid":1978,"content":1979,"component":331},"460e22d0-d599-494c-80d5-2fb21bc6e475",{"type":60,"content":1980},[1981,1986,2047,2067,2074,2103,2131,2140,2147,2227,2237,2246,2253,2272,2279,2286,2293,2301,2308,2315,2322,2360,2380,2387,2394,2402,2422,2429,2436,2456,2463,2470,2490,2497,2505,2512,2519,2526,2545,2577,2584,2591,2599,2619,2626,2636,2656,2676,2684,2716,2723,2752,2772,2779,2799,2807,2814,2834,2854,2909,2929,2936,2944,2962],{"type":64,"attrs":1982,"content":1983},{"level":158},[1984],{"text":1985,"type":73},"How to schedule your staff",{"type":68,"content":1987},[1988,1995,2004,2009,2017,2022,2029,2034,2042],{"text":1989,"type":73,"marks":1990},"Learning how to effectively schedule your staff hours is a crucial aspect of running your business or ",[1991],{"type":1992,"attrs":1993},"textStyle",{"color":1994},"#6C6A72",{"text":1996,"type":73,"marks":1997},"nonprofit",[1998,2001],{"type":128,"attrs":1999},{"href":2000,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/blog/how-to-use-deputy-as-volunteer-management-software",{"type":1992,"attrs":2002},{"color":2003},"#1155CC",{"text":2005,"type":73,"marks":2006},". Whether you want to schedule ",[2007],{"type":1992,"attrs":2008},{"color":1994},{"text":2010,"type":73,"marks":2011},"restaurant",[2012,2015],{"type":128,"attrs":2013},{"href":2014,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/industry/cafes-and-restaurants",{"type":1992,"attrs":2016},{"color":2003},{"text":2018,"type":73,"marks":2019}," staff, ",[2020],{"type":1992,"attrs":2021},{"color":1994},{"text":2023,"type":73,"marks":2024},"nursing",[2025,2027],{"type":128,"attrs":2026},{"href":560,"uuid":46,"anchor":46,"target":46,"linktype":132},{"type":1992,"attrs":2028},{"color":2003},{"text":2030,"type":73,"marks":2031}," staff, or ",[2032],{"type":1992,"attrs":2033},{"color":1994},{"text":2035,"type":73,"marks":2036},"volunteers",[2037,2040],{"type":128,"attrs":2038},{"href":2039,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/industry/charity",{"type":1992,"attrs":2041},{"color":2003},{"text":2043,"type":73,"marks":2044}," for an event, you need the right solution and techniques to ensure schedules are produced accurately and on time.",[2045],{"type":1992,"attrs":2046},{"color":1994},{"type":68,"content":2048},[2049,2054,2062],{"text":2050,"type":73,"marks":2051},"Given that ",[2052],{"type":1992,"attrs":2053},{"color":1994},{"text":2055,"type":73,"marks":2056},"managers surveyed advised that they spend around 25% of their time scheduling staff",[2057,2060],{"type":128,"attrs":2058},{"href":2059,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.snag.co/employers/erc/article/employee-schedule-tips/",{"type":1992,"attrs":2061},{"color":2003},{"text":2063,"type":73,"marks":2064},", learning how to efficiently schedule staff hours can have a positive effect on productivity.",[2065],{"type":1992,"attrs":2066},{"color":1994},{"type":68,"content":2068},[2069],{"text":2070,"type":73,"marks":2071},"When deciding on the best way to make a staff schedule, you need to take into account different considerations. For example, in the case of scheduling restaurant shifts, you should think about factors such as tipping and overtime. Here are some more elements that will help you create a fit for purpose staff schedule:",[2072],{"type":1992,"attrs":2073},{"color":1994},{"type":78,"content":2075},[2076,2085,2094],{"type":81,"content":2077},[2078],{"type":68,"content":2079},[2080],{"text":2081,"type":73,"marks":2082},"Appropriate cover for each shift to prevent over and under-staffing.",[2083],{"type":1992,"attrs":2084},{"color":1994},{"type":81,"content":2086},[2087],{"type":68,"content":2088},[2089],{"text":2090,"type":73,"marks":2091},"No mistakes such as double-scheduling and scheduling staff for work they haven’t been trained to do.",[2092],{"type":1992,"attrs":2093},{"color":1994},{"type":81,"content":2095},[2096],{"type":68,"content":2097},[2098],{"text":2099,"type":73,"marks":2100},"Not allocating too many shifts to staff because this can lead to overtime and therefore increased labor costs.",[2101],{"type":1992,"attrs":2102},{"color":1994},{"type":68,"content":2104},[2105,2113,2118,2126],{"text":2106,"type":73,"marks":2107},"Deputy uses AI technology",[2108,2111],{"type":128,"attrs":2109},{"href":2110,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.businesswire.com/news/home/20180510005335/en/Deputy-Announces-AI-Driven-Auto-Scheduling-Optimize-Hourly-Worker",{"type":1992,"attrs":2112},{"color":2003},{"text":2114,"type":73,"marks":2115}," to build schedules based on analytics from data compiled from areas like sales, foot traffic numbers, and table reservations. With that information, the ",[2116],{"type":1992,"attrs":2117},{"color":1994},{"text":2119,"type":73,"marks":2120},"Auto-Scheduling feature",[2121,2124],{"type":128,"attrs":2122},{"href":2123,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/features/auto-scheduling",{"type":1992,"attrs":2125},{"color":2003},{"text":2127,"type":73,"marks":2128}," forecasts demands and creates a schedule to make sure each shift is adequately staffed in terms of both workers and skills.",[2129],{"type":1992,"attrs":2130},{"color":1994},{"type":64,"attrs":2132,"content":2133},{"level":158},[2134],{"text":2135,"type":73,"marks":2136},"Employee scheduling tips",[2137],{"type":1992,"attrs":2138},{"color":2139},"#000000",{"type":68,"content":2141},[2142],{"text":2143,"type":73,"marks":2144},"Now that you’re aware of what an ideal staff schedule should contain, here are seven must-follow employee scheduling tips that can speed up the process while keeping staff happy:",[2145],{"type":1992,"attrs":2146},{"color":1994},{"type":392,"attrs":2148,"content":2149},{"order":66},[2150,2161,2172,2183,2194,2205,2216],{"type":81,"content":2151},[2152],{"type":68,"content":2153},[2154],{"text":2155,"type":73,"marks":2156},"Familiarize yourself with your workers",[2157,2160],{"type":128,"attrs":2158},{"href":2159,"uuid":46,"anchor":46,"target":46,"linktype":132},"#familiarize",{"type":76},{"type":81,"content":2162},[2163],{"type":68,"content":2164},[2165],{"text":2166,"type":73,"marks":2167},"Assign tasks",[2168,2171],{"type":128,"attrs":2169},{"href":2170,"uuid":46,"anchor":46,"target":46,"linktype":132},"#tasks",{"type":76},{"type":81,"content":2173},[2174],{"type":68,"content":2175},[2176],{"text":2177,"type":73,"marks":2178},"Arrange your employees’ schedule in advance",[2179,2182],{"type":128,"attrs":2180},{"href":2181,"uuid":46,"anchor":46,"target":46,"linktype":132},"#advance",{"type":76},{"type":81,"content":2184},[2185],{"type":68,"content":2186},[2187],{"text":2188,"type":73,"marks":2189},"Create a communication method for the whole team",[2190,2193],{"type":128,"attrs":2191},{"href":2192,"uuid":46,"anchor":46,"target":46,"linktype":132},"#communication",{"type":76},{"type":81,"content":2195},[2196],{"type":68,"content":2197},[2198],{"text":2199,"type":73,"marks":2200},"Enable your employees to swap shifts",[2201,2204],{"type":128,"attrs":2202},{"href":2203,"uuid":46,"anchor":46,"target":46,"linktype":132},"#swap-shifts",{"type":76},{"type":81,"content":2206},[2207],{"type":68,"content":2208},[2209],{"text":2210,"type":73,"marks":2211},"Try to accommodate leave requests",[2212,2215],{"type":128,"attrs":2213},{"href":2214,"uuid":46,"anchor":46,"target":46,"linktype":132},"#leave-requests",{"type":76},{"type":81,"content":2217},[2218],{"type":68,"content":2219},[2220],{"text":2221,"type":73,"marks":2222},"Use the most effective scheduling tool",[2223,2226],{"type":128,"attrs":2224},{"href":2225,"uuid":46,"anchor":46,"target":46,"linktype":132},"#scheduling-tool",{"type":76},{"type":68,"content":2228},[2229],{"type":242,"attrs":2230,"marks":2234},{"id":46,"alt":2231,"src":2232,"title":46,"source":46,"copyright":46,"meta_data":2233},"Deputy-desktop schedule-06","https://www.deputy.com/uploads/2018/05/Deputy-desktop-schedule-061-1024x536.png",{},[2235],{"type":128,"attrs":2236},{"href":592,"uuid":46,"anchor":46,"target":46,"linktype":132},{"type":64,"attrs":2238,"content":2239},{"level":158},[2240],{"text":2241,"type":73,"marks":2242},"1. Familiarize yourself with your workers",[2243],{"type":1992,"attrs":2244},{"color":2245},"#434343",{"type":68,"content":2247},[2248],{"text":2249,"type":73,"marks":2250},"Although it may not always be possible to really get to know your staff – for example, you may not have the opportunity to identify strengths and weaknesses of seasonal employees – taking every opportunity to know your employees’ personality types and skills will help you to create the best schedule.",[2251],{"type":1992,"attrs":2252},{"color":1994},{"type":68,"content":2254},[2255,2260,2267],{"text":2256,"type":73,"marks":2257},"If you’re learning how to schedule employees in a restaurant, having a good knowledge of your staff will help you decide who will be placed at the front of house during busy periods. Similarly, if you’re figuring out how to ",[2258],{"type":1992,"attrs":2259},{"color":1994},{"text":2261,"type":73,"marks":2262},"schedule volunteers",[2263,2265],{"type":128,"attrs":2264},{"href":2039,"uuid":46,"anchor":46,"target":46,"linktype":132},{"type":1992,"attrs":2266},{"color":2003},{"text":2268,"type":73,"marks":2269}," for an event, it will make sense to schedule those with clear leadership skills to oversee a group of volunteers.",[2270],{"type":1992,"attrs":2271},{"color":1994},{"type":68,"content":2273},[2274],{"text":2275,"type":73,"marks":2276},"Your staff scheduling tool should include an area for making notes. Some information such as relevant skills, part-time or full-time status or certifications can be included when you add an employee.",[2277],{"type":1992,"attrs":2278},{"color":1994},{"type":68,"content":2280},[2281],{"text":2282,"type":73,"marks":2283},"However, character traits that you observe over a period of time can be added by editing your staff’s profile at a later date. Deputy has recently rolled-out new employee profiles to make it even simpler for you to manage important employee information.",[2284],{"type":1992,"attrs":2285},{"color":1994},{"type":68,"content":2287},[2288],{"text":2289,"type":73,"marks":2290},"Adding notes about your hourly employees’ skills set will help you to allocate the most suitable people for different shifts. For example, when working on how to schedule nursing staff, making a note of who prefers early shifts will enable you to assign them to do prep work in the early hours of the morning.",[2291],{"type":1992,"attrs":2292},{"color":1994},{"type":64,"attrs":2294,"content":2295},{"level":158},[2296],{"text":2297,"type":73,"marks":2298},"2. Assign tasks",[2299],{"type":1992,"attrs":2300},{"color":2245},{"type":68,"content":2302},[2303],{"text":2304,"type":73,"marks":2305},"Things will run smoother when hourly workers are aware of their responsibilities. Assigning tasks is an efficient way of ensuring that all tasks are done. This is especially the case if the tasks are listed in a checklist format, where your hourly staff has to actively check-off the completed jobs.",[2306],{"type":1992,"attrs":2307},{"color":1994},{"type":68,"content":2309},[2310],{"text":2311,"type":73,"marks":2312},"If you run a restaurant and are wondering how to schedule restaurant back of house cleaning, then Deputy’s My Task function is for you. You can add a list of mandatory tasks that need to be completed at different intervals to ensure that your hourly staff knows what is expected of them when they’re cleaning your restaurant’s back of house.",[2313],{"type":1992,"attrs":2314},{"color":1994},{"type":68,"content":2316},[2317],{"text":2318,"type":73,"marks":2319},"The tasks that need to be listed to ensure a clean back of house in your restaurant would include:",[2320],{"type":1992,"attrs":2321},{"color":1994},{"type":78,"content":2323},[2324,2333,2342,2351],{"type":81,"content":2325},[2326],{"type":68,"content":2327},[2328],{"text":2329,"type":73,"marks":2330},"Disinfect kitchen surfaces.",[2331],{"type":1992,"attrs":2332},{"color":1994},{"type":81,"content":2334},[2335],{"type":68,"content":2336},[2337],{"text":2338,"type":73,"marks":2339},"Organize food storage areas.",[2340],{"type":1992,"attrs":2341},{"color":1994},{"type":81,"content":2343},[2344],{"type":68,"content":2345},[2346],{"text":2347,"type":73,"marks":2348},"Deep clean equipment.",[2349],{"type":1992,"attrs":2350},{"color":1994},{"type":81,"content":2352},[2353],{"type":68,"content":2354},[2355],{"text":2356,"type":73,"marks":2357},"Drain and sanitize ice machines.",[2358],{"type":1992,"attrs":2359},{"color":1994},{"type":68,"content":2361},[2362,2367,2375],{"text":2363,"type":73,"marks":2364},"The ",[2365],{"type":1992,"attrs":2366},{"color":1994},{"text":2368,"type":73,"marks":2369},"task management feature",[2370,2373],{"type":128,"attrs":2371},{"href":2372,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/features/tasking",{"type":1992,"attrs":2374},{"color":2003},{"text":2376,"type":73,"marks":2377}," is extremely useful when scheduling volunteers for an event. Where you’ve identified the roles at different stations, provide each volunteer with a list of tasks that need to be completed.",[2378],{"type":1992,"attrs":2379},{"color":1994},{"type":68,"content":2381},[2382],{"text":2383,"type":73,"marks":2384},"Assigning tasks when scheduling volunteers cuts down on training time and gives them some autonomy. You can track the completion of tasks using Deputy’s My Task feature. Therefore, you can give your volunteers a gentle reminder if a task isn’t completed within the specified time.",[2385],{"type":1992,"attrs":2386},{"color":1994},{"type":68,"content":2388},[2389],{"type":242,"attrs":2390},{"id":46,"alt":2391,"src":2392,"title":46,"source":46,"copyright":46,"meta_data":2393},"Deputy-tasks","https://www.deputy.com/uploads/2018/05/Deputy-tasks.png",{},{"type":64,"attrs":2395,"content":2396},{"level":158},[2397],{"text":2398,"type":73,"marks":2399},"3. Arrange your employees’ schedules in advance",[2400],{"type":1992,"attrs":2401},{"color":2245},{"type":68,"content":2403},[2404,2409,2417],{"text":2405,"type":73,"marks":2406},"Planning your hourly employees’ schedule ahead of time is no longer an option for some employers. ",[2407],{"type":1992,"attrs":2408},{"color":1994},{"text":2410,"type":73,"marks":2411},"Predictive scheduling laws",[2412,2415],{"type":128,"attrs":2413},{"href":2414,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/blog/predictive-scheduling-laws-4-tips-to-comply-with-the-fair-workweek-law",{"type":1992,"attrs":2416},{"color":2003},{"text":2418,"type":73,"marks":2419}," place obligations on eligible employers to provide hourly staff with their schedule in advance.",[2420],{"type":1992,"attrs":2421},{"color":1994},{"type":68,"content":2423},[2424],{"text":2425,"type":73,"marks":2426},"These laws mostly apply to the fast food, retail, and hospitality industries so, if you’re trying to learn how to schedule workers for retail or restaurants, it’s advisable that you consider predictive scheduling legislation, even if these laws don’t apply to you at this time.",[2427],{"type":1992,"attrs":2428},{"color":1994},{"type":68,"content":2430},[2431],{"text":2432,"type":73,"marks":2433},"Apart from being a legal requirement for some employers, planning and providing schedules ahead of time saves you a headache and avoids confusion among your hourly staff. Your staff will also appreciate the courtesy of advance notice because they will be able to organize other aspects of their lives.",[2434],{"type":1992,"attrs":2435},{"color":1994},{"type":68,"content":2437},[2438,2443,2451],{"text":2439,"type":73,"marks":2440},"When scheduling retail employees, consider that ",[2441],{"type":1992,"attrs":2442},{"color":1994},{"text":2444,"type":73,"marks":2445},"31% of all workers are aged 24 and under and 29% of retail jobs are part-time",[2446,2449],{"type":128,"attrs":2447},{"href":2448,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.jobmonkey.com/retailjobs/retail_jobs_statistics/",{"type":1992,"attrs":2450},{"color":2003},{"text":2452,"type":73,"marks":2453},". Therefore, it’s highly likely that some of your retail hourly employees will be students and will need time to organize work around their studies.",[2454],{"type":1992,"attrs":2455},{"color":1994},{"type":68,"content":2457},[2458],{"text":2459,"type":73,"marks":2460},"Ideally, calling in hourly employees on their days off to cover a shift will be kept to a minimum. This practice is known as being “on-call” and is often used in retail and restaurants.",[2461],{"type":1992,"attrs":2462},{"color":1994},{"type":68,"content":2464},[2465],{"text":2466,"type":73,"marks":2467},"However, most predictive scheduling laws have limited or banned (in the case of New York City Fair Workweek) employees being on-call for some industries. There are some jobs where being on-call is part of the work. When determining how to schedule nursing staff, it may be unavoidable to have some nurses on standby in case you’re understaffed.",[2468],{"type":1992,"attrs":2469},{"color":1994},{"type":68,"content":2471},[2472,2477,2485],{"text":2473,"type":73,"marks":2474},"In this instance, use a function like ",[2475],{"type":1992,"attrs":2476},{"color":1994},{"text":2478,"type":73,"marks":2479},"Deputy’s manager notification",[2480,2483],{"type":128,"attrs":2481},{"href":2482,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/blog/notify-who-notify-you-deputys-improved-manager-notifications",{"type":1992,"attrs":2484},{"color":2003},{"text":2486,"type":73,"marks":2487}," to keep you informed of last-minute changes so that you can make a request for a nurse who is on-call to attend work. Deputy’s Auto-Scheduling feature (see below) can also help employers fill their staff’s scheduling in advance; all with a single click of a button.",[2488],{"type":1992,"attrs":2489},{"color":1994},{"type":68,"content":2491},[2492],{"type":242,"attrs":2493},{"id":46,"alt":2494,"src":2495,"title":46,"source":46,"copyright":46,"meta_data":2496},"Deputy_Auto-Scheduling","https://www.deputy.com/uploads/2018/04/Deputy_Auto-Scheduling.gif",{},{"type":64,"attrs":2498,"content":2499},{"level":158},[2500],{"text":2501,"type":73,"marks":2502},"4. Create a communication method for the whole team",[2503],{"type":1992,"attrs":2504},{"color":2245},{"type":68,"content":2506},[2507],{"text":2508,"type":73,"marks":2509},"Irrespective of whether your hourly staff is in retail, restaurant, nursing, or any other industry, effective communication is essential to the success of your business.",[2510],{"type":1992,"attrs":2511},{"color":1994},{"type":68,"content":2513},[2514],{"text":2515,"type":73,"marks":2516},"A key consideration when learning about how to schedule restaurant, retail or any other hourly staff is the need to keep everyone informed at the same time. Using email or text messages can be unreliable since there’s no way to be sure that your staff has received your messages.",[2517],{"type":1992,"attrs":2518},{"color":1994},{"type":68,"content":2520},[2521],{"text":2522,"type":73,"marks":2523},"Deputy’s News Feed enables you to communicate with individuals or your whole team. You can replace different types of communication methods with one simple tool. There will be no more excuses for not receiving communication because Deputy’s News Feed provides you with the option to get confirmation when your message has been read.",[2524],{"type":1992,"attrs":2525},{"color":1994},{"type":68,"content":2527},[2528,2533,2541],{"text":2529,"type":73,"marks":2530},"You’re also able to include attachments, like updated handbooks, to inform your employees of any changes and to keep you ",[2531],{"type":1992,"attrs":2532},{"color":1994},{"text":2534,"type":73,"marks":2535},"compliant with new laws",[2536,2539],{"type":128,"attrs":2537},{"href":2538,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/blog/training-enhancements-come-to-deputy",{"type":1992,"attrs":2540},{"color":2003},{"text":441,"type":73,"marks":2542},[2543],{"type":1992,"attrs":2544},{"color":1994},{"type":68,"content":2546},[2547,2552,2560,2565,2572],{"text":2548,"type":73,"marks":2549},"When scheduling nursing staff, your communication needs to be clear and timely. Whether you’re creating nursing schedules for a local ",[2550],{"type":1992,"attrs":2551},{"color":1994},{"text":2553,"type":73,"marks":2554},"healthcare practice",[2555,2558],{"type":128,"attrs":2556},{"href":2557,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/blog/what-does-modern-healthcare-look-like-and-how-can-your-practice-get-there",{"type":1992,"attrs":2559},{"color":2003},{"text":2561,"type":73,"marks":2562}," or an emergency room, errors or delays in communication could have negative consequences for patients. Deputy’s ",[2563],{"type":1992,"attrs":2564},{"color":1994},{"text":2566,"type":73,"marks":2567},"collaboration and workplace communication software",[2568,2570],{"type":128,"attrs":2569},{"href":2372,"uuid":46,"anchor":46,"target":46,"linktype":132},{"type":1992,"attrs":2571},{"color":2003},{"text":2573,"type":73,"marks":2574}," provides the peace of mind that all of your nurses will be kept up to date in real time about developments that will affect them and their patients.",[2575],{"type":1992,"attrs":2576},{"color":1994},{"type":68,"content":2578},[2579],{"text":2580,"type":73,"marks":2581},"Effective communication is also crucial when finding out how to schedule volunteers for an event. Using Deputy’s News feed, you can provide updates and reminders about what needs to be done on the day, so that all volunteers are aware of what will be happening and what is expected of them.",[2582],{"type":1992,"attrs":2583},{"color":1994},{"type":68,"content":2585},[2586],{"type":242,"attrs":2587},{"id":46,"alt":2588,"src":2589,"title":46,"source":46,"copyright":46,"meta_data":2590},"Deputy iPad-Newsfeed","https://www.deputy.com/uploads/2018/04/Deputy-iPad_Landscape_Newsfeed-1024x725.png",{},{"type":64,"attrs":2592,"content":2593},{"level":158},[2594],{"text":2595,"type":73,"marks":2596},"5. Enable your employees to swap shifts",[2597],{"type":1992,"attrs":2598},{"color":2245},{"type":68,"content":2600},[2601,2606,2614],{"text":2602,"type":73,"marks":2603},"Part of the learning curve for scheduling workers is enabling your employees to ",[2604],{"type":1992,"attrs":2605},{"color":1994},{"text":2607,"type":73,"marks":2608},"swap shifts",[2609,2612],{"type":128,"attrs":2610},{"href":2611,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/features/shift-trading",{"type":1992,"attrs":2613},{"color":2003},{"text":2615,"type":73,"marks":2616}," on their own. Employees will need to exchange shifts with their colleagues at some point. Traditionally, employees would need to make this request via a manager.",[2617],{"type":1992,"attrs":2618},{"color":1994},{"type":68,"content":2620},[2621],{"text":2622,"type":73,"marks":2623},"The manager would then need to find a suitable replacement and ask this employee whether they could cover the shift. This process is inefficient and gives the manager unnecessary work.",[2624],{"type":1992,"attrs":2625},{"color":1994},{"type":68,"content":2627},[2628],{"type":242,"attrs":2629,"marks":2633},{"id":46,"alt":2630,"src":2631,"title":46,"source":46,"copyright":46,"meta_data":2632},"Deputy-shift swap","https://www.deputy.com/uploads/2018/05/Deputy-iPhone6Plus_Portrait_ShiftSwap-501x1024.png",{},[2634],{"type":128,"attrs":2635},{"href":2611,"uuid":46,"anchor":46,"target":46,"linktype":132},{"type":68,"content":2637},[2638,2643,2651],{"text":2639,"type":73,"marks":2640},"Employees can be given the autonomy to swap their shifts with a simple process. ",[2641],{"type":1992,"attrs":2642},{"color":1994},{"text":2644,"type":73,"marks":2645},"Deputy’s shift swap feature",[2646,2649],{"type":128,"attrs":2647},{"href":2648,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://help.deputy.com/en/articles/1945580-allow-employees-to-swap-shifts",{"type":1992,"attrs":2650},{"color":2003},{"text":2652,"type":73,"marks":2653}," enables your employees to offer their shifts to suitable colleagues. To ensure that only appropriate colleagues can exchange shifts, you’re able to select specific criteria, like pay scale and skill level.",[2654],{"type":1992,"attrs":2655},{"color":1994},{"type":68,"content":2657},[2658,2663,2671],{"text":2659,"type":73,"marks":2660},"For example, as hourly staff are entitled to ",[2661],{"type":1992,"attrs":2662},{"color":1994},{"text":2664,"type":73,"marks":2665},"overtime pay",[2666,2669],{"type":128,"attrs":2667},{"href":2668,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/blog/40-hour-overtime",{"type":1992,"attrs":2670},{"color":2003},{"text":2672,"type":73,"marks":2673}," after working 40 hours, you could choose to be notified when a shift swap will result in overtime. You also have the option to approve the shift swap after you ensure that everything is in order. Whether your hourly workers are employees or volunteers, they will appreciate the independence to work with their colleagues to swap shifts.",[2674],{"type":1992,"attrs":2675},{"color":1994},{"type":64,"attrs":2677,"content":2678},{"level":158},[2679],{"text":2680,"type":73,"marks":2681},"6. Try to accommodate leave requests",[2682],{"type":1992,"attrs":2683},{"color":2245},{"type":68,"content":2685},[2686,2691,2699,2704,2712],{"text":2687,"type":73,"marks":2688},"When discovering how to schedule staff, ",[2689],{"type":1992,"attrs":2690},{"color":1994},{"text":2692,"type":73,"marks":2693},"leave and time-off management",[2694,2697],{"type":128,"attrs":2695},{"href":2696,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/features/leave-management",{"type":1992,"attrs":2698},{"color":2003},{"text":2700,"type":73,"marks":2701}," is an important part of the process. Having a clear and fair leave policy helps to keep your staff happy, regardless of whether you operate in the retail, restaurant, healthcare industries, or the ",[2702],{"type":1992,"attrs":2703},{"color":1994},{"text":2705,"type":73,"marks":2706},"nonprofit sector",[2707,2710],{"type":128,"attrs":2708},{"href":2709,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/glossary/what-is-non-profit-employee-scheduling",{"type":1992,"attrs":2711},{"color":2003},{"text":441,"type":73,"marks":2713},[2714],{"type":1992,"attrs":2715},{"color":1994},{"type":68,"content":2717},[2718],{"text":2719,"type":73,"marks":2720},"Since different staff have specific leave requirements, accommodating requests for time-off can be time-consuming. Deputy’s leave management function helps you to manage the full cycle of time-off requests, including:",[2721],{"type":1992,"attrs":2722},{"color":1994},{"type":78,"content":2724},[2725,2734,2743],{"type":81,"content":2726},[2727],{"type":68,"content":2728},[2729],{"text":2730,"type":73,"marks":2731},"Application for leave.",[2732],{"type":1992,"attrs":2733},{"color":1994},{"type":81,"content":2735},[2736],{"type":68,"content":2737},[2738],{"text":2739,"type":73,"marks":2740},"Approval of requests.",[2741],{"type":1992,"attrs":2742},{"color":1994},{"type":81,"content":2744},[2745],{"type":68,"content":2746},[2747],{"text":2748,"type":73,"marks":2749},"Backfill of shifts for absent employees.",[2750],{"type":1992,"attrs":2751},{"color":1994},{"type":68,"content":2753},[2754,2759,2767],{"text":2755,"type":73,"marks":2756},"You’ll need to ",[2757],{"type":1992,"attrs":2758},{"color":1994},{"text":2760,"type":73,"marks":2761},"regulate your team’s vacation requests",[2762,2765],{"type":128,"attrs":2763},{"href":2764,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/blog/how-to-regulate-your-teams-vacation-requests",{"type":1992,"attrs":2766},{"color":2003},{"text":2768,"type":73,"marks":2769}," by creating a leave policy and then using Deputy to ensure that this policy is carried out effectively.",[2770],{"type":1992,"attrs":2771},{"color":1994},{"type":68,"content":2773},[2774],{"type":242,"attrs":2775},{"id":46,"alt":2776,"src":2777,"title":46,"source":46,"copyright":46,"meta_data":2778},"Deputy-leave requests","https://www.deputy.com/uploads/2018/05/Deputy-leave-requests-1024x819.png",{},{"type":68,"content":2780},[2781,2786,2794],{"text":2782,"type":73,"marks":2783},"When determining how to schedule workers, you should make it easy for them to track their leave. Deputy keeps your employees informed about their ",[2784],{"type":1992,"attrs":2785},{"color":1994},{"text":2787,"type":73,"marks":2788},"leave allowance",[2789,2792],{"type":128,"attrs":2790},{"href":2791,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/blog/leave-balances-now-in-deputy",{"type":1992,"attrs":2793},{"color":2003},{"text":2795,"type":73,"marks":2796},", which empowers them to plan their time-off more properly.",[2797],{"type":1992,"attrs":2798},{"color":1994},{"type":64,"attrs":2800,"content":2801},{"level":158},[2802],{"text":2803,"type":73,"marks":2804},"7. Use the most effective scheduling tool",[2805],{"type":1992,"attrs":2806},{"color":2245},{"type":68,"content":2808},[2809],{"text":2810,"type":73,"marks":2811},"The ease and accuracy of scheduling your staff will largely depend on the tools you use. Making a staff schedule with traditional, manual methods like pen and paper can create frustration, especially as your team grows. Can you imagine how difficult it would be to schedule employees in a restaurant with all of the different functions, including front and back of house responsibilities on a piece of paper?",[2812],{"type":1992,"attrs":2813},{"color":1994},{"type":68,"content":2815},[2816,2821,2829],{"text":2817,"type":73,"marks":2818},"Some business owners may regard using ",[2819],{"type":1992,"attrs":2820},{"color":1994},{"text":2822,"type":73,"marks":2823},"Excel spreadsheets",[2824,2827],{"type":128,"attrs":2825},{"href":2826,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/blog/7-ways-excel-like-spreadsheets-hurt-your-business",{"type":1992,"attrs":2828},{"color":2003},{"text":2830,"type":73,"marks":2831}," as a step-up from pen and paper. They would be right in some ways. But then again, think about how complicated arranging shifts would be if you were in healthcare and had to use a spreadsheet to schedule nurses’ shifts. Firstly, you need to learn complex formulas and, secondly, you face challenges when making amendments and notifying nurses of changes.",[2832],{"type":1992,"attrs":2833},{"color":1994},{"type":68,"content":2835},[2836,2841,2849],{"text":2837,"type":73,"marks":2838},"Avoid the headaches and speed up the whole process of making a staff schedule  with ",[2839],{"type":1992,"attrs":2840},{"color":1994},{"text":2842,"type":73,"marks":2843},"cloud-based workforce management software",[2844,2847],{"type":128,"attrs":2845},{"href":2846,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/workforce-management-software",{"type":1992,"attrs":2848},{"color":2003},{"text":2850,"type":73,"marks":2851}," like Deputy. With Deputy, learning how to effectively schedule employees in any industry is simple. That is why it’s a trusted resource for multiple industries including:",[2852],{"type":1992,"attrs":2853},{"color":1994},{"type":78,"content":2855},[2856,2866,2878,2888,2898],{"type":81,"content":2857},[2858],{"type":68,"content":2859},[2860],{"text":768,"type":73,"marks":2861},[2862,2864],{"type":128,"attrs":2863},{"href":439,"uuid":46,"anchor":46,"target":46,"linktype":132},{"type":1992,"attrs":2865},{"color":2003},{"type":81,"content":2867},[2868],{"type":68,"content":2869},[2870],{"text":2871,"type":73,"marks":2872},"Assisted Living",[2873,2876],{"type":128,"attrs":2874},{"href":2875,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/industry/care-homes",{"type":1992,"attrs":2877},{"color":2003},{"type":81,"content":2879},[2880],{"type":68,"content":2881},[2882],{"text":838,"type":73,"marks":2883},[2884,2886],{"type":128,"attrs":2885},{"href":560,"uuid":46,"anchor":46,"target":46,"linktype":132},{"type":1992,"attrs":2887},{"color":2003},{"type":81,"content":2889},[2890],{"type":68,"content":2891},[2892],{"text":823,"type":73,"marks":2893},[2894,2896],{"type":128,"attrs":2895},{"href":2014,"uuid":46,"anchor":46,"target":46,"linktype":132},{"type":1992,"attrs":2897},{"color":2003},{"type":81,"content":2899},[2900],{"type":68,"content":2901},[2902],{"text":2903,"type":73,"marks":2904},"Nonprofits",[2905,2907],{"type":128,"attrs":2906},{"href":2039,"uuid":46,"anchor":46,"target":46,"linktype":132},{"type":1992,"attrs":2908},{"color":2003},{"type":68,"content":2910},[2911,2916,2924],{"text":2912,"type":73,"marks":2913},"Deputy provides all the functionality required to schedule your staff and to help you save on labor costs because you’re able to fully cost your shift before publishing. Features like Auto-Scheduling enable you to speed-up the scheduling process. It’s likely that you’re already using other cloud-based tools to run your business, so ",[2914],{"type":1992,"attrs":2915},{"color":1994},{"text":2917,"type":73,"marks":2918},"Deputy integrates with some of the most well-known apps",[2919,2922],{"type":128,"attrs":2920},{"href":2921,"uuid":46,"anchor":46,"target":46,"linktype":132},"https://www.deputy.com/integrations",{"type":1992,"attrs":2923},{"color":2003},{"text":2925,"type":73,"marks":2926}," to provide you with a seamless experience.",[2927],{"type":1992,"attrs":2928},{"color":1994},{"type":68,"content":2930},[2931],{"type":242,"attrs":2932},{"id":46,"alt":2933,"src":2934,"title":46,"source":46,"copyright":46,"meta_data":2935},"Deputy-features","https://www.deputy.com/uploads/2018/02/Deputy-features.png",{},{"type":64,"attrs":2937,"content":2938},{"level":147},[2939],{"text":2940,"type":73,"marks":2941},"Streamline Staff Scheduling with Deputy",[2942],{"type":1992,"attrs":2943},{"color":2139},{"type":68,"content":2945},[2946,2951,2957],{"text":2947,"type":73,"marks":2948},"With Deputy, learning how to schedule staff and volunteers doesn’t have to be time-consuming or complicated. ",[2949],{"type":1992,"attrs":2950},{"color":1994},{"text":620,"type":73,"marks":2952},[2953,2955],{"type":128,"attrs":2954},{"href":624,"uuid":46,"anchor":46,"target":1183,"linktype":132},{"type":1992,"attrs":2956},{"color":1994},{"text":2958,"type":73,"marks":2959}," and see how Deputy intuitively works with your business to schedule your staff or volunteers.",[2960],{"type":1992,"attrs":2961},{"color":1994},{"type":68},"2024-09-02 00:00",{"id":2965,"title":31,"plugin":32,"imageAlt":2966,"minWidth":708,"imageName":2967,"imageS3Key":2968,"description":37,"mobileWidth":1936,"desktopWidth":1936,"assetSelector":19,"imagePublicUrl":2969,"imageOriginalUrl":2970,"sourceImageWidth":711,"sourceImageHeight":1939},1197496,"how-to-schedule-your-staff","how-to-schedule-your-staff-thumbnail.png","f/64010/600x342/38d45a1930/how-to-schedule-your-staff-thumbnail.png","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/38d45a1930/how-to-schedule-your-staff-thumbnail.png","//a.storyblok.com/f/64010/600x342/38d45a1930/how-to-schedule-your-staff-thumbnail.png",[723],[2973],"48e977db-fa48-410c-a8f1-a78122a846fc",[],[],[1945],"us/blog/how-to-schedule-your-staff",-55710,[],"844263a8-0b37-4ab8-b4a1-81fb1ccb30a7","2019-07-17T00:00:00.000Z",[2983,2986],{"id":2984,"name":1962,"slug":2966,"published":55,"full_slug":2985,"is_folder":49,"parent_id":1956},14079155,"gb/blog/how-to-schedule-your-staff",{"id":2987,"name":1962,"slug":2966,"published":55,"full_slug":2988,"is_folder":49,"parent_id":1960},14079156,"au/blog/how-to-schedule-your-staff",{"name":2990,"created_at":2991,"published_at":2992,"updated_at":2993,"id":2994,"uuid":2995,"content":2996,"slug":3381,"full_slug":3391,"sort_by_date":46,"position":3392,"tag_list":3393,"is_startpage":49,"parent_id":1949,"meta_data":46,"group_id":3394,"first_published_at":3395,"release_id":46,"lang":53,"path":46,"alternates":3396,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},"6 Signs Your Staff Need Employee Scheduling Software","2020-06-23T00:46:50.744Z","2025-01-10T19:08:53.982Z","2025-01-10T19:08:54.015Z",13971343,"2813826d-771d-4a1c-bb7e-196bb269fc2c",{"seo":2997,"_uid":3001,"author":26,"content":3002,"headline":2990,"component":705,"post_date":3378,"thumbnail":3379,"types_tag":3386,"features_tag":3387,"show_resource":49,"industries_tag":3388,"related_articles":3389,"ways_of_working_tag":3390},{"title":14,"plugin":15,"seoTitle":2998,"description":933,"seoKeywords":1971,"seoTitleInput":2999,"seoDescription":3000},"Your Staff Need Employee Scheduling Software - Deputy","Your Staff Need Employee Scheduling Software","For employees and managers alike, this simple software makes creating schedules, covering shifts and other tasks a breeze. Learn more about it here!","46f72e08-393e-4d69-a058-bb07abc4ffc9",[3003],{"_uid":3004,"content":3005,"component":331},"ce455972-e5fb-427f-b260-e131097192a5",{"type":60,"content":3006},[3007,3011,3022,3026,3031,3035,3039,3043,3090,3095,3099,3103,3107,3111,3150,3155,3159,3163,3167,3205,3210,3214,3218,3222,3261,3266,3270,3274,3306,3311,3315,3319,3358,3363,3367],{"type":68,"content":3008},[3009],{"text":3010,"type":73},"Employee management is a full-time job. From training and scheduling to keeping employees motivated, managing a team requires a unique set of organizational skills. ",{"type":68,"content":3012},[3013,3015,3020],{"text":3014,"type":73},"You need to have the right ",{"text":3016,"type":73,"marks":3017},"scheduling tools",[3018],{"type":128,"attrs":3019},{"href":592,"uuid":46,"anchor":46,"target":1183,"linktype":132},{"text":3021,"type":73}," to maintain a strong operation. ",{"type":68,"content":3023},[3024],{"text":3025,"type":73},"But not sure yet if you really need employee scheduling software? See if these six signs seem familiar.",{"type":64,"attrs":3027,"content":3028},{"level":147},[3029],{"text":3030,"type":73},"1. Your customer service or patient care is slipping ",{"type":68,"content":3032},[3033],{"text":3034,"type":73},"Your employees accomplish so much in a given day. They’re filling orders, tending to patients, cleaning facilities, and smiling through it all. But you’ve probably noticed occasions where your customer service takes a dip. Maybe your employees don’t have the proper tools to actually do their best. ",{"type":68,"content":3036},[3037],{"text":3038,"type":73},"Teams hate dealing with dated, legacy technology. Without an intuitive solution, it can be tough to get employees to clock in on time or request time off in the system. Your staff shouldn’t have to deal with paper timesheets or old websites.",{"type":68,"content":3040},[3041],{"text":3042,"type":73},"Here are a few ways you can improve your customer service or patient care.",{"type":78,"content":3044},[3045,3062,3072],{"type":81,"content":3046},[3047],{"type":68,"content":3048},[3049,3053,3055,3060],{"text":3050,"type":73,"marks":3051},"Automate your timesheets.",[3052],{"type":76},{"text":3054,"type":73}," On top of actually doing their jobs, keeping track of timesheets can be one more headache. When you take out the manual step, you’ll ",{"text":3056,"type":73,"marks":3057},"free up time and capacity",[3058],{"type":128,"attrs":3059},{"href":600,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":3061,"type":73}," so your team won’t have to stress about it. ",{"type":81,"content":3063},[3064],{"type":68,"content":3065},[3066,3070],{"text":3067,"type":73,"marks":3068},"Make it mobile.",[3069],{"type":76},{"text":3071,"type":73}," Help your employees focus on what counts — customer satisfaction — and eliminate the distraction of dated processes. Use employee scheduling software that lets employees instantly clock in on a smart device and get back to the action. ",{"type":81,"content":3073},[3074],{"type":68,"content":3075},[3076,3080,3082,3088],{"text":3077,"type":73,"marks":3078},"Use one central communication platform.",[3079],{"type":76},{"text":3081,"type":73}," A streamlined ",{"text":3083,"type":73,"marks":3084},"communication app",[3085],{"type":128,"attrs":3086},{"href":3087,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/features/collaboration",{"text":3089,"type":73}," can let your team easily share updates, comment, collaborate, and reach out with questions. That means less confusion — and more time to focus on customers.",{"type":64,"attrs":3091,"content":3092},{"level":147},[3093],{"text":3094,"type":73},"2. You schedule too many or too few staff ",{"type":68,"content":3096},[3097],{"text":3098,"type":73},"Shift workers can adapt to nearly any situation, but their schedules shouldn’t be all over the place. While it can be nearly impossible to schedule enough staff for an unexpected rush, most scheduling miscalculations are avoidable. ",{"type":68,"content":3100},[3101],{"text":3102,"type":73},"Try to gauge when business picks up or slows down by paying attention to local trends in your industry. ",{"type":68,"content":3104},[3105],{"text":3106,"type":73},"Consider ways to anticipate and schedule the perfect amount of people. Account for requested schedule changes and time off or sick call-ins with a smart scheduling tool that provides you with the big picture.",{"type":68,"content":3108},[3109],{"text":3110,"type":73},"Here are a few ways to nail your staff scheduling.  ",{"type":78,"content":3112},[3113,3130,3140],{"type":81,"content":3114},[3115],{"type":68,"content":3116},[3117,3121,3123,3128],{"text":3118,"type":73,"marks":3119},"Look at the numbers.",[3120],{"type":76},{"text":3122,"type":73}," Track the ",{"text":3124,"type":73,"marks":3125},"ebb and flow",[3126],{"type":128,"attrs":3127},{"href":592,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":3129,"type":73}," of expected demand versus labor costing week to week to ensure enough employees are scheduled. ",{"type":81,"content":3131},[3132],{"type":68,"content":3133},[3134,3138],{"text":3135,"type":73,"marks":3136},"Fill open shifts with staff who want the hours.",[3137],{"type":76},{"text":3139,"type":73}," When there too many or too few staff, instantly send notifications to quickly find employees who want to work or who would prefer to take off. ",{"type":81,"content":3141},[3142],{"type":68,"content":3143},[3144,3148],{"text":3145,"type":73,"marks":3146},"Create alerts for tight schedules.",[3147],{"type":76},{"text":3149,"type":73}," Ensure that your employees are working reasonable shifts and try to avoid the infamous “clopening”— to close one night, then open the next morning.",{"type":64,"attrs":3151,"content":3152},{"level":147},[3153],{"text":3154,"type":73},"3. Your staff complain about inaccurate payroll",{"type":68,"content":3156},[3157],{"text":3158,"type":73},"There really isn’t any excuse for staff missing paychecks. If there’s one thing to count on in an unpredictable industry, it’s getting paid at the same time every month. Even if the paycheck is late by one day, your employees can lose their means to make rent and support their families. Paying your employees correctly will go a long way to employee satisfaction and retention. ",{"type":68,"content":3160},[3161],{"text":3162,"type":73},"Payroll errors also lead to employees missing out on overtime pay or receiving pay for overtime they didn’t work, which can reflect poorly on your organizational abilities. Help your staff see the returns for their hard work — always make the scheduled payroll submission deadline.",{"type":68,"content":3164},[3165],{"text":3166,"type":73},"Here are some easy fixes.",{"type":78,"content":3168},[3169,3185,3195],{"type":81,"content":3170},[3171],{"type":68,"content":3172},[3173,3177,3178,3183],{"text":3174,"type":73,"marks":3175},"Streamline your systems.",[3176],{"type":76},{"text":1199,"type":73},{"text":3179,"type":73,"marks":3180},"Integrate",[3181],{"type":128,"attrs":3182},{"href":2921,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":3184,"type":73}," an employee scheduling system with your current payroll system. ",{"type":81,"content":3186},[3187],{"type":68,"content":3188},[3189,3193],{"text":3190,"type":73,"marks":3191},"Submit timesheets automatically.",[3192],{"type":76},{"text":3194,"type":73}," Eliminate the risk of human error by letting a program do the work for you and save yourself time.  ",{"type":81,"content":3196},[3197],{"type":68,"content":3198},[3199,3203],{"text":3200,"type":73,"marks":3201},"Check in.",[3202],{"type":76},{"text":3204,"type":73}," Not sure if your system is working? Check in with your team to see what’s working and what’s not.",{"type":64,"attrs":3206,"content":3207},{"level":147},[3208],{"text":3209,"type":73},"4. Your employees are burning out",{"type":68,"content":3211},[3212],{"text":3213,"type":73},"Your staff have been showing up week after week, and now they’re visibly exhausted. Is it easy for them to request time off and recharge? Traditionally, employees would request time off via email or online form. Managers might have to log the request and adjust the schedule manually. At worst, the request gets lost and the employee continues to show up without proper support to take time off. ",{"type":68,"content":3215},[3216],{"text":3217,"type":73},"Protect your staff’s mental health with an employee scheduling system that allows them to take days off without the fuss of going through a manual process. Enable a culture where time off is transparent so employees can enjoy a healthy work-life balance. Don’t let people come in sick just because getting time off was a hassle.",{"type":68,"content":3219},[3220],{"text":3221,"type":73},"You can ease burnout with these three tips. ",{"type":78,"content":3223},[3224,3234,3251],{"type":81,"content":3225},[3226],{"type":68,"content":3227},[3228,3232],{"text":3229,"type":73,"marks":3230},"Creates checks and balances.",[3231],{"type":76},{"text":3233,"type":73}," Your scheduling software should instantly send time-off requests to managers. This saves your team time and stress before their leave. ",{"type":81,"content":3235},[3236],{"type":68,"content":3237},[3238,3242,3244,3249],{"text":3239,"type":73,"marks":3240},"Operationalize your leave management.",[3241],{"type":76},{"text":3243,"type":73}," Use your software to regulate ",{"text":3245,"type":73,"marks":3246},"vacation requests",[3247],{"type":128,"attrs":3248},{"href":2764,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":3250,"type":73}," and ensure that your business is always covered.",{"type":81,"content":3252},[3253],{"type":68,"content":3254},[3255,3259],{"text":3256,"type":73,"marks":3257},"Cover shifts on short notice.",[3258],{"type":76},{"text":3260,"type":73}," Even if someone has an emergency, find someone to fill their shift with an easy drag and drop.",{"type":64,"attrs":3262,"content":3263},{"level":147},[3264],{"text":3265,"type":73},"5. Your staff don’t have a clear view of their schedule",{"type":68,"content":3267},[3268],{"text":3269,"type":73},"People love to plan ahead. If the schedule isn’t posted until Friday, employees have to wait all week before they make plans. Manual cork board-type schedules cause confusion because last-minute changes don’t go out to the team immediately. ",{"type":68,"content":3271},[3272],{"text":3273,"type":73},"To facilitate social distancing, help employees keep their schedules on their phones. Companies that don’t email schedules force employees to physically get their schedule from work. Employees can better juggle their priorities if they can access their schedules early and on-the-go. ",{"type":78,"content":3275},[3276,3286,3296],{"type":81,"content":3277},[3278],{"type":68,"content":3279},[3280,3284],{"text":3281,"type":73,"marks":3282},"Empower your staff. ",[3283],{"type":76},{"text":3285,"type":73},"Find a scheduling software that includes a mobile app so that employees can access their schedule, request time off, or get their shift covered right in the app.",{"type":81,"content":3287},[3288],{"type":68,"content":3289},[3290,3294],{"text":3291,"type":73,"marks":3292},"Go digital.",[3293],{"type":76},{"text":3295,"type":73}," By going paperless, you’ll save hours of time and be able to track your schedule changes more efficiently.",{"type":81,"content":3297},[3298],{"type":68,"content":3299},[3300,3304],{"text":3301,"type":73,"marks":3302},"Review with your team.",[3303],{"type":76},{"text":3305,"type":73}," Review the process with your team so they always know when and where they can find the current schedule.",{"type":64,"attrs":3307,"content":3308},{"level":147},[3309],{"text":3310,"type":73},"6. Your employees don’t have an easy way to communicate with their manager",{"type":68,"content":3312},[3313],{"text":3314,"type":73},"Your employees need to tell you something. They received a glowing customer review, or complaint about missing menu items, or unexpected family emergency. How quickly can they get in touch with management? ",{"type":68,"content":3316},[3317],{"text":3318,"type":73},"Don’t let your employees feel like they are hitting a wall. To maintain smooth operations, employees should always be able to update you on customer feedback and their own job readiness. What if they won’t be able to work their next few scheduled shifts? ",{"type":78,"content":3320},[3321,3331,3348],{"type":81,"content":3322},[3323],{"type":68,"content":3324},[3325,3329],{"text":3326,"type":73,"marks":3327},"Engage your team.",[3328],{"type":76},{"text":3330,"type":73}," With a scheduling software platform, you can create a central hub for everyone to cross communicate. Share critical updates and ensure that important messages are captured.",{"type":81,"content":3332},[3333],{"type":68,"content":3334},[3335,3339,3341,3346],{"text":3336,"type":73,"marks":3337},"Centralize your communications on one platform.",[3338],{"type":76},{"text":3340,"type":73}," Use ",{"text":3342,"type":73,"marks":3343},"one system",[3344],{"type":128,"attrs":3345},{"href":3087,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":3347,"type":73}," to avoid the nightmare of too many texts and enable your teams to have their voices heard. ",{"type":81,"content":3349},[3350],{"type":68,"content":3351},[3352,3356],{"text":3353,"type":73,"marks":3354},"Set up 1:1s.",[3355],{"type":76},{"text":3357,"type":73}," Remember the foundational piece of communication — talking. Set up regular meetings with your team so they always have an opportunity to give feedback and ask questions.",{"type":64,"attrs":3359,"content":3360},{"level":147},[3361],{"text":3362,"type":73},"Don’t make employee scheduling a chore",{"type":68,"content":3364},[3365],{"text":3366,"type":73},"Scheduling your employees can be one of the most time-consuming parts of running a business — but it doesn’t have to be. ",{"type":68,"content":3368},[3369,3371,3376],{"text":3370,"type":73},"Uplevel your teams with the best tools that make their lives that much easier. If you relate to any or all of these telltale signs of inefficiency, Deputy can help. Sign up for a ",{"text":3372,"type":73,"marks":3373},"free trial",[3374],{"type":128,"attrs":3375},{"href":624,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":3377,"type":73}," and simplify your employee scheduling.","2025-01-10 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Site Labor Forecasting: Staff to Location Demand","2026-08-26T01:22:40.714Z","2026-08-26T23:14:28.376Z","2026-08-26T23:14:28.392Z",213064747963720,"cd6ea5b1-7049-4738-8fcd-d4e1545bd997",{"seo":3424,"_uid":3427,"AI_SEO":19,"author":3428,"content":3433,"headline":3417,"component":705,"post_date":4087,"thumbnail":4088,"types_tag":4095,"features_tag":4102,"show_resource":55,"industries_tag":4122,"related_articles":4202},{"title":14,"plugin":15,"seoTitle":3417,"seoKeywords":3425,"seoTitleInput":3417,"seoDescription":3426},"multi site labor forecasting\nlabor forecasting\nworkforce forecasting\nmulti-location staffing\nlabor demand forecasting\ndemand based scheduling\nmulti site scheduling\nlabor forecasting software\nstaff forecasting\nlocation demand forecasting\nnetwork coverage staffing\npredictive scheduling multi location\nhourly labor forecasting\nmulti unit workforce planning\nsales based labor forecasting\ncross location staffing\nshift demand forecasting\nmulti location employee scheduling","Multi site labor forecasting turns each location's demand into staffing targets so you cover real site volume, not a shared weekly template across stores.","ae0d1d24-c4b7-45d8-9b9f-08b04f0129a8",{"name":21,"created_at":22,"published_at":23,"updated_at":24,"id":25,"uuid":26,"content":3429,"slug":44,"full_slug":45,"sort_by_date":46,"position":47,"tag_list":3431,"is_startpage":49,"parent_id":50,"meta_data":46,"group_id":51,"first_published_at":52,"release_id":46,"lang":53,"path":46,"alternates":3432,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},{"_uid":28,"name":21,"image":3430,"component":42,"description":43},{"_uid":30,"title":31,"plugin":32,"imageAlt":33,"minWidth":34,"imageName":35,"imageS3Key":36,"description":37,"mobileWidth":38,"desktopWidth":38,"assetSelector":19,"imagePublicUrl":39,"imageOriginalUrl":40,"sourceImageWidth":41,"sourceImageHeight":41},[],[],[3434,3745,3759],{"_uid":3435,"content":3436,"component":331},"ae12859f-6b45-4339-91a0-b0e38472ea37",{"type":60,"attrs":3437,"content":3438},{"backgroundColor":46},[3439,3441,3445,3475,3480,3490,3495,3497,3508,3521,3532,3537,3542,3547,3549,3562,3583,3596,3606,3611,3616,3625,3634,3639,3644,3649,3654,3722,3740],{"type":64,"attrs":3440},{"level":66,"textAlign":46},{"type":64,"attrs":3442,"content":3443},{"level":147,"textAlign":46},[3444],{"text":72,"type":73},{"type":78,"content":3446},[3447,3454,3461,3468],{"type":81,"content":3448},[3449],{"type":68,"attrs":3450,"content":3451},{"textAlign":46},[3452],{"text":3453,"type":73},"Multi-site labor forecasting uses each location's demand to inform staffing targets, helping teams align coverage with site demand instead of a shared template.",{"type":81,"content":3455},[3456],{"type":68,"attrs":3457,"content":3458},{"textAlign":46},[3459],{"text":3460,"type":73},"Template staffing copies the same weekly pattern across stores. Location demand builds hours from each site's own sales, traffic, occupancy, or volume.",{"type":81,"content":3462},[3463],{"type":68,"attrs":3464,"content":3465},{"textAlign":46},[3466],{"text":3467,"type":73},"You need two layers: a demand curve per location, plus a network view that helps teams make staffing and hour-allocation decisions across sites within budget and applicable rules.",{"type":81,"content":3469},[3470],{"type":68,"attrs":3471,"content":3472},{"textAlign":46},[3473],{"text":3474,"type":73},"Measure forecast quality by location variance and schedule usability, not a network average that hides weak sites.",{"type":68,"attrs":3476,"content":3477},{"textAlign":46},[3478],{"text":3479,"type":73},"You open next week's schedule and see the same problem again. One store is drowning in overtime while another is quiet with too many people on the floor. The shared template may not be matching real demand.",{"type":68,"attrs":3481,"content":3482},{"textAlign":46},[3483,3488],{"text":3484,"type":73,"marks":3485},"Multi-site labor forecasting",[3486],{"type":128,"attrs":3487},{"href":264,"uuid":46,"anchor":46,"target":1183,"linktype":132},{"text":3489,"type":73}," uses location-level demand to inform staffing targets, helping teams align coverage with site demand rather than a shared template. You stop asking only how many hours the network gets, and start asking how many hours each location needs by day and shift.",{"type":242,"attrs":3491},{"id":46,"alt":3492,"src":3493,"title":19,"source":46,"copyright":46,"meta_data":3494},"Restaurant team preparing for service during a busy shift","//a.storyblok.com/f/64010/0x0/aea379b42c/6bkphaun4d8.jpg",{},{"type":68,"attrs":3496},{"textAlign":46},{"type":68,"attrs":3498,"content":3499},{"textAlign":46},[3500,3502,3506],{"text":3501,"type":73},"That is the core distinction: ",{"text":3503,"type":73,"marks":3504},"template staffing vs location demand",[3505],{"type":76},{"text":3507,"type":73},". Template staffing copies last week's pattern across every site. Location demand builds each site's hours from its own volume signals, then rolls the network up for budget control.",{"type":68,"attrs":3509,"content":3510},{"textAlign":46},[3511,3513,3519],{"text":3512,"type":73},"In plain terms, multi-site labor forecasting is workforce forecasting applied site by site, then managed as one network. Per a common ",{"text":3514,"type":73,"marks":3515},"workforce forecasting definition",[3516],{"type":128,"attrs":3517},{"href":3518,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.adp.com/resources/articles-and-insights/articles/w/workforce-forecasting.aspx",{"text":3520,"type":73},", workforce forecasting is the process of determining in advance the workers and skills that an employer will need to conduct business successfully. Across many locations, you still need that view, plus a separate demand curve per site so you do not staff a downtown dinner rush like a suburban lunch peak.",{"type":68,"attrs":3522,"content":3523},{"textAlign":46},[3524,3530],{"text":3525,"type":73,"marks":3526},"Demand forecasting",[3527],{"type":128,"attrs":3528},{"href":3529,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/features/demand-forecasting",{"text":3531,"type":73}," can help teams use expected business activity to inform staffing decisions before building the schedule.",{"type":64,"attrs":3533,"content":3534},{"level":147,"textAlign":46},[3535],{"text":3536,"type":73},"Why template staffing breaks across locations",{"type":68,"attrs":3538,"content":3539},{"textAlign":46},[3540],{"text":3541,"type":73},"A copied template can assume sites behave alike, even when their demand patterns differ. One retail store may recover faster after a slow month because a competitor closed nearby. A cafe two miles away may still be soft on weekday mornings. Paste the same grid everywhere and you risk overstaffing quieter periods while understaffing busier ones.",{"type":242,"attrs":3543},{"id":46,"alt":3544,"src":3545,"title":19,"source":46,"copyright":46,"meta_data":3546},"Retail employees working the sales floor and helping customers","//a.storyblok.com/f/64010/0x0/8f5622e33b/2obniuo9wv4.jpg",{},{"type":68,"attrs":3548},{"textAlign":46},{"type":68,"attrs":3550,"content":3551},{"textAlign":46},[3552,3554,3560],{"text":3553,"type":73},"Hours are not free. BLS Employer Costs for Employee Compensation data for March 2026 show average total compensation of $26.64 per hour in retail trade and $21.11 per hour in leisure and hospitality, versus $66.22 per hour in private hospitals (",{"text":3555,"type":73,"marks":3556},"retail hospitality hourly labor costs",[3557],{"type":128,"attrs":3558},{"href":3559,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.bls.gov/news.release/ecec.htm",{"text":3561,"type":73},"). That makes the allocation of labor hours a meaningful cost consideration.",{"type":68,"attrs":3563,"content":3564},{"textAlign":46},[3565,3567,3573,3575,3581],{"text":3566,"type":73},"Turnover pressure is not even either. According to the US Bureau of Labor Statistics Job Openings and Labor Turnover Survey, the seasonally adjusted quit rate in June 2026 (preliminary) was 4.5% in accommodation and food services, 3.0% in retail trade, and 2.2% for total private employment, where the quit rate is quits during the month as a percent of employment (",{"text":3568,"type":73,"marks":3569},"BLS monthly quit rates",[3570],{"type":128,"attrs":3571},{"href":3572,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.bls.gov/news.release/jolts.t04.htm",{"text":3574,"type":73},"). BLS notes that quits are generally voluntary separations initiated by the employee, so the quits rate can serve as a measure of workers' willingness or ability to leave jobs (",{"text":3576,"type":73,"marks":3577},"BLS definition of quits",[3578],{"type":128,"attrs":3579},{"href":3580,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.bls.gov/news.release/jolts.nr0.htm",{"text":3582,"type":73},"). For multi-site employers, turnover can also affect staffing needs differently by location.",{"type":68,"attrs":3584,"content":3585},{"textAlign":46},[3586,3588,3594],{"text":3587,"type":73},"Absences add another variable. BLS data for 2025 show a 3.2% absence rate among employed full-time wage and salary workers overall, with rates of 3.4% in retail trade, 3.4% in accommodation and food services, 3.8% in health care and social assistance, and 4.1% in healthcare support occupations (vacation and personal days excluded from the absence measure) (",{"text":3589,"type":73,"marks":3590},"BLS full-time absence rates",[3591],{"type":128,"attrs":3592},{"href":3593,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.bls.gov/cps/cpsaat47.htm",{"text":3595,"type":73},"). Historical absence patterns can be another input to consider when assessing coverage needs by role and location.",{"type":68,"attrs":3597,"content":3598},{"textAlign":46},[3599,3604],{"text":3600,"type":73,"marks":3601},"Multi-location workforce management",[3602],{"type":128,"attrs":3603},{"href":264,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":3605,"type":73}," can be more effective when teams can see individual site needs alongside the network view. Template staffing hides that view.",{"type":64,"attrs":3607,"content":3608},{"level":158,"textAlign":46},[3609],{"text":3610,"type":73},"Location demand vs network coverage",{"type":68,"attrs":3612,"content":3613},{"textAlign":46},[3614],{"text":3615,"type":73},"Think in two layers.",{"type":68,"attrs":3617,"content":3618},{"textAlign":46},[3619,3623],{"text":3620,"type":73,"marks":3621},"Location demand",[3622],{"type":76},{"text":3624,"type":73}," answers: For this site, on this daypart, how much work is coming, and which roles does it need? A waterfront restaurant's Friday dinner curve is not a highway breakfast curve. A flagship store's weekend traffic is not a strip-center store recovering faster after a slowdown.",{"type":68,"attrs":3626,"content":3627},{"textAlign":46},[3628,3632],{"text":3629,"type":73,"marks":3630},"Network coverage",[3631],{"type":76},{"text":3633,"type":73}," answers: Given those site targets, how should managers allocate available people and hours across the group without breaking budgets, skills, or notice rules? Managers may choose to use trained employees from a softer site to cover a rush elsewhere, or maintain a float pool for callouts instead of padding every location.",{"type":68,"attrs":3635,"content":3636},{"textAlign":46},[3637],{"text":3638,"type":73},"If you only manage the network average, you can miss important differences between locations. If you only manage local requests, total labor requirements can exceed budget. Multi-site labor forecasting ties both layers together.",{"type":64,"attrs":3640,"content":3641},{"level":147,"textAlign":46},[3642],{"text":3643,"type":73},"Data a location forecast may use",{"type":68,"attrs":3645,"content":3646},{"textAlign":46},[3647],{"text":3648,"type":73},"Forecasting is easier to compare when sites use consistent definitions and measures. Standardize definitions first.",{"type":68,"attrs":3650,"content":3651},{"textAlign":46},[3652],{"text":3653,"type":73},"Consider inputs such as:",{"type":78,"content":3655},[3656,3667,3678,3689,3700,3711],{"type":81,"content":3657},[3658],{"type":68,"attrs":3659,"content":3660},{"textAlign":46},[3661,3665],{"text":3662,"type":73,"marks":3663},"Volume drivers:",[3664],{"type":76},{"text":3666,"type":73}," sales, transactions, covers, appointments, occupancy, or units by daypart",{"type":81,"content":3668},[3669],{"type":68,"attrs":3670,"content":3671},{"textAlign":46},[3672,3676],{"text":3673,"type":73,"marks":3674},"Labor history:",[3675],{"type":76},{"text":3677,"type":73}," hours worked by role, not only total headcount",{"type":81,"content":3679},[3680],{"type":68,"attrs":3681,"content":3682},{"textAlign":46},[3683,3687],{"text":3684,"type":73,"marks":3685},"Service constraints:",[3686],{"type":76},{"text":3688,"type":73}," open hours, coverage minimums, skill mixes, and supervisor ratios",{"type":81,"content":3690},[3691],{"type":68,"attrs":3692,"content":3693},{"textAlign":46},[3694,3698],{"text":3695,"type":73,"marks":3696},"Events and calendar:",[3697],{"type":76},{"text":3699,"type":73}," holidays, local events, promotions, and planned closures",{"type":81,"content":3701},[3702],{"type":68,"attrs":3703,"content":3704},{"textAlign":46},[3705,3709],{"text":3706,"type":73,"marks":3707},"People risk:",[3708],{"type":76},{"text":3710,"type":73}," recent quits, open shifts, and absence patterns by role",{"type":81,"content":3712},[3713],{"type":68,"attrs":3714,"content":3715},{"textAlign":46},[3716,3720],{"text":3717,"type":73,"marks":3718},"Cost context:",[3719],{"type":76},{"text":3721,"type":73}," wage rates and applicable premium rules to help managers understand potential labor cost",{"type":68,"attrs":3723,"content":3724},{"textAlign":46},[3725,3727,3731,3733,3738],{"text":3726,"type":73},"For ",{"text":435,"type":73,"marks":3728},[3729],{"type":128,"attrs":3730},{"href":439,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":3732,"type":73},", teams may consider traffic and conversion alongside sales. For ",{"text":3734,"type":73,"marks":3735},"hospitality workforce management",[3736],{"type":128,"attrs":3737},{"href":536,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":3739,"type":73},", covers and daypart patterns can help inform different front- and back-of-house staffing needs.",{"type":68,"attrs":3741,"content":3742},{"textAlign":46},[3743],{"text":3744,"type":73},"Clean the data rules across sites. Align role names, daypart labels, and volume metrics. Keep a short exception log for renovations, weather shocks, or one-off events so outliers do not become next month's target.",{"_uid":3746,"ctas":3747,"theme":348,"component":349,"hide_capterra":55,"spacer_bottom":350,"call_to_action":3754,"call_to_action_style":53},"4014141b-f760-4799-9a1f-543103343893",[3748,3751],{"_uid":3749,"link":3750,"text":340,"type":341,"component":342,"analyticsId":19},"1ef2ab32-793c-45e5-9465-fb151e1ef7e0",{"id":19,"url":19,"linktype":338,"fieldtype":339,"cached_url":19},{"_uid":3752,"link":3753,"text":346,"type":347,"component":342,"analyticsId":19},"b66b44d8-1e43-4a5d-8e20-58c05b421a75",{"id":19,"url":19,"linktype":338,"fieldtype":339,"cached_url":19},{"type":60,"content":3755},[3756],{"type":68,"content":3757},[3758],{"text":356,"type":73},{"_uid":3760,"content":3761,"component":331},"bacf53eb-63d6-4e63-80db-4b5e3e393ad2",{"type":60,"content":3762},[3763,3769,3773,3777,3849,3861,3867,3871,3875,3879,3885,3896,3900,3906,3910,3914,3966,3970,3974,3978,3984,3988,4000,4008,4019,4023,4029,4033,4037,4069,4073,4082],{"type":64,"attrs":3764,"content":3766},{"id":3765,"level":147},"how-to-run-multi-site-forecasting-in-practice",[3767],{"text":3768,"type":73},"How to run multi-site forecasting in practice",{"type":68,"content":3770},[3771],{"text":3772,"type":73},"Use a repeatable loop so regional leaders and site managers share the same process.",{"type":242,"attrs":3774},{"alt":3775,"src":3776,"title":19},"Operations manager reviewing workforce plans on a laptop","//a.storyblok.com/f/64010/0x0/0c0e618979/oedkpaxymxu.jpg",{"type":392,"content":3778},[3779,3789,3799,3809,3819,3829,3839],{"type":81,"content":3780},[3781],{"type":68,"content":3782},[3783,3787],{"text":3784,"type":73,"marks":3785},"Pick the planning horizon.",[3786],{"type":76},{"text":3788,"type":73}," Set a weekly operating forecast and a longer view for hiring and training.",{"type":81,"content":3790},[3791],{"type":68,"content":3792},[3793,3797],{"text":3794,"type":73,"marks":3795},"Lock the volume basis per site.",[3796],{"type":76},{"text":3798,"type":73}," Choose the driver each department staffs against, such as sales or appointments.",{"type":81,"content":3800},[3801],{"type":68,"content":3802},[3803,3807],{"text":3804,"type":73,"marks":3805},"Build each location demand curve.",[3806],{"type":76},{"text":3808,"type":73}," Translate volume into role hours by daypart, then adjust for known events.",{"type":81,"content":3810},[3811],{"type":68,"content":3812},[3813,3817],{"text":3814,"type":73,"marks":3815},"Consider appropriate coverage buffers based on relevant historical staffing and demand data.",[3816],{"type":76},{"text":3818,"type":73}," Use absence and quit history where those patterns are relevant to coverage planning, not a flat pad on every shift.",{"type":81,"content":3820},[3821],{"type":68,"content":3822},[3823,3827],{"text":3824,"type":73,"marks":3825},"Review potential staffing adjustments across sites before publishing shifts.",[3826],{"type":76},{"text":3828,"type":73}," Compare total planned hours and labor cost with the applicable budget before publishing.",{"type":81,"content":3830},[3831],{"type":68,"content":3832},[3833,3837],{"text":3834,"type":73,"marks":3835},"Turn targets into a draft schedule.",[3836],{"type":76},{"text":3838,"type":73}," Give managers clear hour envelopes by role and day, then let them place named people.",{"type":81,"content":3840},[3841],{"type":68,"content":3842},[3843,3847],{"text":3844,"type":73,"marks":3845},"Review variance after the week.",[3846],{"type":76},{"text":3848,"type":73}," Feed misses back into standards and buffers so the next cycle improves.",{"type":68,"content":3850},[3851,3853,3859],{"text":3852,"type":73},"In one customer example from the ",{"text":3854,"type":73,"marks":3855},"Juice Press case study",[3856],{"type":128,"attrs":3857},{"href":3858,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/customers/juice-press",{"text":3860,"type":73}," (85 locations, 350+ shift workers), the team projected where sales would be and allocated labor. Ariana Korman, chief operating officer, says they saved over $200,000 a year on front-of-house labor by putting the right people in the right places. She also says managers saved over 25 hours of admin per week. Results vary by team and rollout.",{"type":64,"attrs":3862,"content":3864},{"id":3863,"level":158},"build-the-location-demand-curve",[3865],{"text":3866,"type":73},"Build the location demand curve",{"type":68,"content":3868},[3869],{"text":3870,"type":73},"Start with a normal week for each site, not the company average. Split the week into dayparts that match how work arrives. A weekend dinner rush may need a steep evening curve, while a Monday clinic block may need a morning spike.",{"type":68,"content":3872},[3873],{"text":3874,"type":73},"Convert volume to labor with simple standards you can explain, such as transactions per cashier hour or covers per server. When a store is recovering faster after a slowdown, consider adjusting the forecast based on the available evidence. When another site is soft, consider adjusting the forecast to reflect the softer demand.",{"type":68,"content":3876},[3877],{"text":3878,"type":73},"Document relevant constraints, such as minimum opening coverage, closing skills, certifications, and supervisor coverage. Those constraints should remain part of manager review when translating forecast demand into a schedule.",{"type":64,"attrs":3880,"content":3882},{"id":3881,"level":158},"turn-demand-into-a-schedule-managers-will-use",[3883],{"text":3884,"type":73},"Turn demand into a schedule managers will use",{"type":68,"content":3886},[3887,3889,3894],{"text":3888,"type":73},"Forecast hours only help when managers can place real people against them. Give each site a clear planning target by role and daypart, together with the applicable budget context. 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But when you're running three, five, or 15 hospitality locations, inconsistent break practices become one of your biggest workforce compliance and recordkeeping risks. Every new site you add multiplies the risk, and the margin for error shrinks.",{"type":68,"attrs":4969,"content":4970},{"textAlign":46},[4971,4973,4979,4981,4987],{"text":4972,"type":73},"The numbers tell the story: US hospitality employment has grown steadily since 2022, with the ",{"text":4974,"type":73,"marks":4975},"leisure and hospitality sector",[4976],{"type":128,"attrs":4977},{"href":4978,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.bls.gov/iag/tgs/iag70.htm",{"text":4980,"type":73}," now employing over 17 million workers according to the ",{"text":4982,"type":73,"marks":4983},"Bureau of Labor Statistics",[4984],{"type":128,"attrs":4985},{"href":4986,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.bls.gov/ces/",{"text":4988,"type":73},". 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For multi-venue operators, this creates a compliance environment where the rules can differ from one side of town to the other.",{"type":68,"attrs":4995,"content":4996},{"textAlign":46},[4997],{"text":4998,"type":73},"This article covers why multi-venue break compliance is uniquely challenging in hospitality, what the law requires across different states, and how to build a system that scales with your operation.",{"type":64,"attrs":5000,"content":5001},{"level":147,"textAlign":46},[5002],{"text":5003,"type":73},"Why break compliance is harder across multiple hospitality venues",{"type":68,"attrs":5005,"content":5006},{"textAlign":46},[5007],{"text":5008,"type":73},"The single biggest challenge for multi-venue operators is inconsistency. When you run multiple locations, each site may operate under different state or local break laws. California's five-hour meal break trigger looks nothing like Texas, where there's no state mandate at all. You can't copy-paste one policy and call it done.",{"type":242,"attrs":5010},{"id":46,"alt":5011,"src":5012,"title":19,"source":46,"copyright":46,"meta_data":5013},"Restaurant managers reviewing a staff schedule on a tablet during a morning briefing","//a.storyblok.com/f/64010/0x0/348c8064d9/image.png",{},{"type":68,"attrs":5015},{"textAlign":46},{"type":68,"attrs":5017,"content":5018},{"textAlign":46},[5019,5023],{"text":5020,"type":73,"marks":5021},"Manager habits",[5022],{"type":76},{"text":5024,"type":73}," make this worse. Each general manager develops their own approach to breaks, especially during service rushes. One GM might be diligent about pulling staff off the floor. Another might let breaks slide when the kitchen gets slammed. Without a standard process, the quality of break compliance depends entirely on who's running the shift.",{"type":68,"attrs":5026,"content":5027},{"textAlign":46},[5028],{"text":5029,"type":73},"Hospitality compounds the problem with unique operational pressures. Kitchen rushes, short-staffed services, split shifts, and the \"just grab a break when you can\" culture all work against structured break management. Your teams move fast, and breaks often feel like the first thing to sacrifice when covers pile up.",{"type":68,"attrs":5031,"content":5032},{"textAlign":46},[5033,5035,5040],{"text":5034,"type":73},"Unlike an office environment where lunch is predictable, ",{"text":5036,"type":73,"marks":5037},"hospitality scheduling",[5038],{"type":128,"attrs":5039},{"href":536,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":5041,"type":73}," demands fluctuate hour by hour. The nature of shift-based hospitality work makes structured break management uniquely difficult compared to other industries.",{"type":64,"attrs":5043,"content":5044},{"level":158,"textAlign":46},[5045],{"text":5046,"type":73},"No centralized visibility",{"type":68,"attrs":5048,"content":5049},{"textAlign":46},[5050],{"text":5051,"type":73},"Here's where multi-venue operators face a challenge that single-location owners don't. If you're an operations director overseeing 10 venues, you likely can't see break patterns across all your locations in real time. Each venue might track breaks differently (or not at all), making it impossible to spot trends before they become lawsuits.",{"type":68,"attrs":5053,"content":5054},{"textAlign":46},[5055,5057,5061],{"text":5056,"type":73},"The compounding risk is real. One violation pattern at a single venue is a manageable problem. That same pattern repeated across 10 locations with 50 staff each starts to look like class action territory. Multi-venue operators need systems that give them ",{"text":5058,"type":73,"marks":5059},"cross-location visibility",[5060],{"type":76},{"text":5062,"type":73}," so they can identify and correct issues at the portfolio level, not just site by site.",{"type":64,"attrs":5064,"content":5065},{"level":147,"textAlign":46},[5066],{"text":5067,"type":73},"What US break laws require from hospitality employers",{"type":68,"attrs":5069,"content":5070},{"textAlign":46},[5071],{"text":5072,"type":73},"Here's what you need to know about break laws as a hospitality operator, broken down by level.",{"type":64,"attrs":5074,"content":5075},{"level":158,"textAlign":46},[5076],{"text":5077,"type":73},"Federal rules",{"type":68,"attrs":5079,"content":5080},{"textAlign":46},[5081,5083,5089,5091,5095],{"text":5082,"type":73},"The Fair Labor Standards Act (FLSA) doesn't mandate breaks at all. But it does set compensability rules. Short breaks (typically 5 to 20 minutes) ",{"text":5084,"type":73,"marks":5085},"must be counted as paid working time",[5086],{"type":128,"attrs":5087},{"href":5088,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.dol.gov/general/topic/workhours/breaks",{"text":5090,"type":73},". Meal periods are only unpaid if the employee is ",{"text":5092,"type":73,"marks":5093},"fully relieved of all duties",[5094],{"type":76},{"text":5096,"type":73}," for 30 minutes or more. If a server watches a section during their \"break,\" that time may become compensable.",{"type":68,"attrs":5098,"content":5099},{"textAlign":46},[5100,5102,5107],{"text":5101,"type":73},"Using ",{"text":5103,"type":73,"marks":5104},"labor compliance tools",[5105],{"type":128,"attrs":5106},{"href":496,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":5108,"type":73}," can help you stay on top of these compensability rules across every venue.",{"type":64,"attrs":5110,"content":5111},{"level":158,"textAlign":46},[5112],{"text":5113,"type":73},"State-by-state variation",{"type":68,"attrs":5115,"content":5116},{"textAlign":46},[5117],{"text":5118,"type":73},"This is where hospitality operators get tripped up. Here's a snapshot:",{"type":78,"content":5120},[5121,5139,5158],{"type":81,"content":5122},[5123],{"type":68,"attrs":5124,"content":5125},{"textAlign":46},[5126,5130,5131,5137],{"text":5127,"type":73,"marks":5128},"California:",[5129],{"type":76},{"text":1199,"type":73},{"text":5132,"type":73,"marks":5133},"30-minute meal break after five hours, with premium pay (one additional hour of wages) for each violation",[5134],{"type":128,"attrs":5135},{"href":5136,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.dir.ca.gov/dlse/faq_mealperiods.htm",{"text":5138,"type":73},", plus a 10-minute rest break for every four hours worked",{"type":81,"content":5140},[5141],{"type":68,"attrs":5142,"content":5143},{"textAlign":46},[5144,5148,5150,5156],{"text":5145,"type":73,"marks":5146},"New York:",[5147],{"type":76},{"text":5149,"type":73}," 30-minute meal break after six hours for certain industries, with specific provisions for factory workers that some interpretations extend to restaurant kitchen staff (",{"text":5151,"type":73,"marks":5152},"NY DOL meal period FAQ",[5153],{"type":128,"attrs":5154},{"href":5155,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://dol.ny.gov/system/files/documents/2021/03/meal-and-rest-periods-frequently-asked-questions.pdf",{"text":5157,"type":73},")",{"type":81,"content":5159},[5160],{"type":68,"attrs":5161,"content":5162},{"textAlign":46},[5163,5167,5169,5174],{"text":5164,"type":73,"marks":5165},"Texas and Florida:",[5166],{"type":76},{"text":5168,"type":73}," No state mandate, but ",{"text":5170,"type":73,"marks":5171},"federal compensability rules",[5172],{"type":128,"attrs":5173},{"href":5088,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":5175,"type":73}," still apply to short breaks and interrupted meals",{"type":64,"attrs":5177,"content":5178},{"level":158,"textAlign":46},[5179],{"text":5180,"type":73},"Predictive scheduling overlap",{"type":68,"attrs":5182,"content":5183},{"textAlign":46},[5184,5186,5192],{"text":5185,"type":73},"Fair Workweek laws in New York City, Chicago, and Seattle add advance notice and schedule change requirements that interact with break timing. The ",{"text":5187,"type":73,"marks":5188},"California Labor Commissioner's Office",[5189],{"type":128,"attrs":5190},{"href":5191,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.dir.ca.gov/dlse/",{"text":5193,"type":73}," actively enforces wage, break, and retaliation claims, and similar state-level enforcement is growing across the country. If you adjust a shift to accommodate a break and that change wasn't communicated within the required notice window, you may trigger a separate penalty. These laws overlap with break compliance in ways that catch operators off guard.",{"type":64,"attrs":5195,"content":5196},{"level":158,"textAlign":46},[5197],{"text":5198,"type":73},"The \"fully relieved\" test",{"type":68,"attrs":5200,"content":5201},{"textAlign":46},[5202],{"text":5203,"type":73},"For hospitality, this is the rule that creates the most exposure. A break only counts as an unpaid meal period if the employee is completely free from duties. A line cook who grabs food between orders isn't on break. A bartender who watches the bar while eating isn't on break. If you can't prove your staff were fully relieved, you could owe back wages plus penalties in states like California.",{"type":64,"attrs":5205,"content":5206},{"level":147,"textAlign":46},[5207],{"text":5208,"type":73},"How to build a multi-venue break compliance system",{"type":68,"attrs":5210,"content":5211},{"textAlign":46},[5212],{"text":5213,"type":73},"Here's your five-step playbook for managing breaks consistently across all your hospitality locations.",{"type":64,"attrs":5215,"content":5216},{"level":158,"textAlign":46},[5217],{"text":5218,"type":73},"Step 1: Audit your current break practices by location",{"type":68,"attrs":5220,"content":5221},{"textAlign":46},[5222],{"text":5223,"type":73},"Start by pulling time records from every venue and looking at what's actually happening on the floor. You need to answer three questions:",{"type":78,"content":5225},[5226,5233,5240],{"type":81,"content":5227},[5228],{"type":68,"attrs":5229,"content":5230},{"textAlign":46},[5231],{"text":5232,"type":73},"Are breaks being taken?",{"type":81,"content":5234},[5235],{"type":68,"attrs":5236,"content":5237},{"textAlign":46},[5238],{"text":5239,"type":73},"Are they happening on time (before the legal trigger point)?",{"type":81,"content":5241},[5242],{"type":68,"attrs":5243,"content":5244},{"textAlign":46},[5245],{"text":5246,"type":73},"Are they the correct duration?",{"type":68,"attrs":5248,"content":5249},{"textAlign":46},[5250],{"text":5251,"type":73},"Look for patterns. Which locations have the most missed or short breaks? Which shifts are the worst offenders? Compare what your break policy says should happen with what your records show is happening. The gap between policy and practice is your risk.",{"type":64,"attrs":5253,"content":5254},{"level":158,"textAlign":46},[5255],{"text":5256,"type":73},"Step 2: Create location-specific break rules within a single framework",{"type":68,"attrs":5258,"content":5259},{"textAlign":46},[5260],{"text":5261,"type":73},"You need one master break policy that covers your whole operation, plus location-specific supplements where state or city law requires more. Your master policy should define:",{"type":78,"content":5263},[5264,5271,5278,5285,5292],{"type":81,"content":5265},[5266],{"type":68,"attrs":5267,"content":5268},{"textAlign":46},[5269],{"text":5270,"type":73},"Meal break trigger (how many hours before a break is required)",{"type":81,"content":5272},[5273],{"type":68,"attrs":5274,"content":5275},{"textAlign":46},[5276],{"text":5277,"type":73},"Break duration",{"type":81,"content":5279},[5280],{"type":68,"attrs":5281,"content":5282},{"textAlign":46},[5283],{"text":5284,"type":73},"Rest break frequency",{"type":81,"content":5286},[5287],{"type":68,"attrs":5288,"content":5289},{"textAlign":46},[5290],{"text":5291,"type":73},"What \"fully relieved\" means in your specific operation",{"type":81,"content":5293},[5294],{"type":68,"attrs":5295,"content":5296},{"textAlign":46},[5297],{"text":5298,"type":73},"A reporting process for missed, interrupted, or shortened breaks",{"type":68,"attrs":5300,"content":5301},{"textAlign":46},[5302],{"text":5303,"type":73},"This framework gives every manager the same foundation. The supplements tell them what's different at their specific location without requiring them to interpret the law themselves.",{"type":64,"attrs":5305,"content":5306},{"level":158,"textAlign":46},[5307],{"text":5308,"type":73},"Step 3: Configure your scheduling software to support break compliance",{"type":68,"attrs":5310,"content":5311},{"textAlign":46},[5312],{"text":5313,"type":73},"Your scheduling tool should work with you, not against you. Set up break rules by location so the system can flag potential scheduling issues before you publish the roster. Here's what to configure:",{"type":78,"content":5315},[5316,5323,5330],{"type":81,"content":5317},[5318],{"type":68,"attrs":5319,"content":5320},{"textAlign":46},[5321],{"text":5322,"type":73},"Break rules by location that surface potential issues for manager review at scheduling time",{"type":81,"content":5324},[5325],{"type":68,"attrs":5326,"content":5327},{"textAlign":46},[5328],{"text":5329,"type":73},"Time clock settings that prompt or require break acknowledgment from staff",{"type":81,"content":5331},[5332],{"type":68,"attrs":5333,"content":5334},{"textAlign":46},[5335],{"text":5336,"type":73},"Alerts when a shift passes the break trigger threshold without a recorded break",{"type":68,"attrs":5338,"content":5339},{"textAlign":46},[5340],{"text":5341,"type":73},"Deputy's break planning tools let you configure rules by location, so potential scheduling issues get flagged for manager review before shifts are published. This means you catch problems at the planning stage rather than discovering them in your payroll records weeks later.",{"type":64,"attrs":5343,"content":5344},{"level":158,"textAlign":46},[5345],{"text":5346,"type":73},"Step 4: Train venue managers on break execution, not just policy",{"type":68,"attrs":5348,"content":5349},{"textAlign":46},[5350,5352,5356],{"text":5351,"type":73},"Handing managers a break policy document isn't enough. They need to understand ",{"text":5353,"type":73,"marks":5354},"why breaks matter",[5355],{"type":76},{"text":5357,"type":73}," (legal exposure, staff wellbeing, operational risk) and how to execute breaks during real service conditions. A policy that lives in a binder but never reaches the floor is worse than useless because it creates a false sense of security.",{"type":68,"attrs":5359,"content":5360},{"textAlign":46},[5361],{"text":5362,"type":73},"Train your managers on:",{"type":78,"content":5364},[5365,5372,5379,5386],{"type":81,"content":5366},[5367],{"type":68,"attrs":5368,"content":5369},{"textAlign":46},[5370],{"text":5371,"type":73},"How to provide floor coverage during breaks so staff are fully relieved of duties",{"type":81,"content":5373},[5374],{"type":68,"attrs":5375,"content":5376},{"textAlign":46},[5377],{"text":5378,"type":73},"What to do when a break gets missed (document it, report it, don't ignore it)",{"type":81,"content":5380},[5381],{"type":68,"attrs":5382,"content":5383},{"textAlign":46},[5384],{"text":5385,"type":73},"How to handle exceptions and document them properly",{"type":81,"content":5387},[5388],{"type":68,"attrs":5389,"content":5390},{"textAlign":46},[5391],{"text":5392,"type":73},"When to escalate repeated break issues to operations leadership",{"type":68,"attrs":5394,"content":5395},{"textAlign":46},[5396],{"text":5397,"type":73},"Use consistent language and processes across all locations. When staff transfer between venues, they shouldn't encounter a completely different break culture. A server who moves from your downtown location to your airport property should find the same break procedures in place. Consistency protects you and makes training faster for new hires.",{"type":64,"attrs":5399,"content":5400},{"level":158,"textAlign":46},[5401],{"text":5402,"type":73},"Step 5: Monitor and escalate break issues across locations",{"type":68,"attrs":5404,"content":5405},{"textAlign":46},[5406],{"text":5407,"type":73},"Weekly review at the operations level is where multi-venue operators gain their edge. Don't wait for individual venue managers to flag problems. Pull break data across all locations and look for patterns you wouldn't see at the single-venue level.",{"type":68,"attrs":5409,"content":5410},{"textAlign":46},[5411],{"text":5412,"type":73},"Set thresholds that trigger action. For example, if a venue logs more than five missed breaks in a single week, that triggers a formal review with the site manager. If the same venue hits that threshold three weeks running, escalate to an in-person audit.",{"type":68,"attrs":5414,"content":5415},{"textAlign":46},[5416],{"text":5417,"type":73},"Document your correction process: when issues surface, what steps do you take to fix them? Who is responsible for following up? A clear escalation path means problems get addressed before they become systemic.",{"type":68,"attrs":5419,"content":5420},{"textAlign":46},[5421,5423,5427,5429,5434],{"text":5422,"type":73},"Deputy's reporting gives multi-location operators ",{"text":5424,"type":73,"marks":5425},"centralized visibility",[5426],{"type":76},{"text":5428,"type":73}," into break patterns across all venues, including ",{"text":5430,"type":73,"marks":5431},"multi-location attendance tracking",[5432],{"type":128,"attrs":5433},{"href":264,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":5435,"type":73}," that lets you see which locations are on track and which need attention from one dashboard, without calling each GM individually.",{"_uid":5437,"ctas":5438,"theme":348,"component":349,"hide_capterra":55,"spacer_bottom":350,"call_to_action":5445,"call_to_action_style":53},"9678d027-951b-41a0-8c1e-594e9087239a",[5439,5442],{"_uid":5440,"link":5441,"text":340,"type":341,"component":342,"analyticsId":19},"b6db9deb-92e0-4730-9d9e-407e1a516b87",{"id":19,"url":19,"linktype":338,"fieldtype":339,"cached_url":19},{"_uid":5443,"link":5444,"text":346,"type":347,"component":342,"analyticsId":19},"f80142f1-a0d2-4c8b-9f2d-9936e9aabc6c",{"id":19,"url":19,"linktype":338,"fieldtype":339,"cached_url":19},{"type":60,"content":5446},[5447],{"type":68,"content":5448},[5449],{"text":356,"type":73},{"_uid":5451,"content":5452,"component":331},"eca4152e-7430-4c0d-9b63-f48f2ba29cf9",{"type":60,"content":5453},[5454,5460,5464,5465,5469,5475,5479,5498,5504,5508,5514,5518,5524,5528,5540,5546,5550,5554,5560,5564,5570,5574,5580,5584,5588,5599,5609,5615,5619,5623,5655,5659,5668,5674,5680,5684,5690,5694,5700,5704,5710],{"type":64,"attrs":5455,"content":5457},{"id":5456,"level":147},"common-hospitality-scenarios-that-create-break-compliance-risk",[5458],{"text":5459,"type":73},"Common hospitality scenarios that create break compliance risk",{"type":242,"attrs":5461},{"alt":5462,"src":5463,"title":19},"Hotel employee taking a break in a modern break room with coffee","//a.storyblok.com/f/64010/0x0/5adc69f461/image.png",{"type":68},{"type":68,"content":5466},[5467],{"text":5468,"type":73},"Let's look at four situations that hospitality operators encounter regularly. Each one represents a compliance risk that multiplies across multiple venues.",{"type":64,"attrs":5470,"content":5472},{"id":5471,"level":158},"the-dinner-rush-override",[5473],{"text":5474,"type":73},"The dinner rush override",{"type":68,"content":5476},[5477],{"text":5478,"type":73},"A server's break is scheduled for 6:30 p.m. The dining room fills up unexpectedly. The manager tells them to \"take it later,\" but later never comes. By the time service slows at 9 p.m., the server has worked well past the break trigger without documentation.",{"type":68,"content":5480},[5481,5483,5488,5490,5496],{"text":5482,"type":73},"If you can't prove the break was offered and taken, you're exposed. In California, this costs you ",{"text":5484,"type":73,"marks":5485},"one additional hour of pay",[5486],{"type":128,"attrs":5487},{"href":5136,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":5489,"type":73}," per missed break, per employee, per occurrence. With ",{"text":5491,"type":73,"marks":5492},"private FLSA actions reaching 5,702 cases in 2025",[5493],{"type":128,"attrs":5494},{"href":5495,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.wagehourlitigation.com/2026/03/now-available-2025-flsa-litigation-metrics-trends/",{"text":5497,"type":73},", the enforcement environment is more active than ever. Multiply that across a 20-person front-of-house team over a busy holiday season, and the financial impact adds up fast.",{"type":64,"attrs":5499,"content":5501},{"id":5500,"level":158},"the-split-shift-gap-that-isnt-a-break",[5502],{"text":5503,"type":73},"The split shift gap that isn't a break",{"type":68,"content":5505},[5506],{"text":5507,"type":73},"An employee works 11 a.m. to 2 p.m. and returns at 5 p.m. for the dinner shift. Some operators treat that three-hour gap as the employee's meal break. It isn't. The gap between shifts is personal time, not a scheduled break. You still need to provide a proper meal break within the qualifying hours of each shift where required by law.",{"type":64,"attrs":5509,"content":5511},{"id":5510,"level":158},"the-kitchen-worker-who-eats-on-the-line",[5512],{"text":5513,"type":73},"The kitchen worker who eats on the line",{"type":68,"content":5515},[5516],{"text":5517,"type":73},"A cook grabs food between orders and eats while monitoring their station. This isn't a meal break. The worker hasn't been relieved of duty. In California, this triggers premium pay. Across a busy kitchen team of eight cooks over multiple venues, these violations add up quickly.",{"type":64,"attrs":5519,"content":5521},{"id":5520,"level":158},"the-multi-state-hotel-group",[5522],{"text":5523,"type":73},"The multi-state hotel group",{"type":68,"content":5525},[5526],{"text":5527,"type":73},"A hotel chain with properties in California, Nevada, and Arizona operates under three different break regimes. Managers who transfer between properties bring their old habits with them. The California-trained manager who moves to Arizona might over-enforce rules that don't exist there. The Arizona manager who moves to California might under-enforce because they've never worked in a premium-pay penalty state.",{"type":68,"content":5529},[5530,5532,5538],{"text":5531,"type":73},"Without location-specific training and system-level guardrails, manager mobility becomes a compliance risk rather than an operational strength. Improving your ",{"text":5533,"type":73,"marks":5534},"hospitality staff scheduling",[5535],{"type":128,"attrs":5536},{"href":5537,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/blog/make-your-hospitality-staff-scheduling-more-effective",{"text":5539,"type":73}," processes helps standardize how each location handles break rules regardless of which manager is on shift.",{"type":64,"attrs":5541,"content":5543},{"id":5542,"level":147},"how-technology-helps-you-stay-on-top-of-break-compliance-at-scale",[5544],{"text":5545,"type":73},"How technology helps you stay on top of break compliance at scale",{"type":68,"content":5547},[5548],{"text":5549,"type":73},"When you're managing breaks across multiple venues, visibility is everything. You need to know what's happening at every location without being physically present at each one. Spreadsheets and paper sign-off sheets don't scale past two or three locations.",{"type":68,"content":5551},[5552],{"text":5553,"type":73},"That's where scheduling and time-tracking technology becomes a practical requirement rather than a nice-to-have. The right tools give you three things: prevention at the scheduling stage, documentation during the shift, and reporting after the fact.",{"type":64,"attrs":5555,"content":5557},{"id":5556,"level":158},"scheduling-level-support",[5558],{"text":5559,"type":73},"Scheduling-level support",{"type":68,"content":5561},[5562],{"text":5563,"type":73},"The best time to catch a break compliance issue is before the shift starts. When your scheduling software has break rules configured by location, potential issues get surfaced for manager review at the planning stage. You're not scrambling to fix problems after the fact.",{"type":64,"attrs":5565,"content":5567},{"id":5566,"level":158},"real-time-documentation",[5568],{"text":5569,"type":73},"Real-time documentation",{"type":68,"content":5571},[5572],{"text":5573,"type":73},"Clock-in and clock-out records for breaks create the documentation trail you need if a dispute arises. When employees record their own break start and end times, you have timestamped evidence showing breaks were provided and taken.",{"type":64,"attrs":5575,"content":5577},{"id":5576,"level":158},"centralized-reporting-across-locations",[5578],{"text":5579,"type":73},"Centralized reporting across locations",{"type":68,"content":5581},[5582],{"text":5583,"type":73},"This is the piece that single-location tools miss. Multi-venue operators need a single view showing break patterns across all locations. Which venues consistently hit their break targets? Which ones have recurring issues? Which day of the week or shift type produces the most missed breaks?",{"type":68,"content":5585},[5586],{"text":5587,"type":73},"Centralized reporting lets you allocate attention where it's needed most. Instead of relying on individual GMs to self-report problems, you can proactively identify locations that need support.",{"type":68,"content":5589},[5590,5592,5597],{"text":5591,"type":73},"With US hospitality now employing ",{"text":5593,"type":73,"marks":5594},"over 17 million workers",[5595],{"type":128,"attrs":5596},{"href":4986,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":5598,"type":73}," and growing, operators are managing more shifts and more break obligations than ever. When your team gets proper breaks, they're more likely to stay engaged and stick around longer.",{"type":68,"content":5600},[5601,5603,5607],{"text":5602,"type":73},"Deputy's platform connects scheduling, time tracking, and reporting so multi-venue operators can support break compliance workflows without adding admin burden. You configure your rules once per location, and the system flags potential issues for manager review across your entire operation. Using ",{"text":1439,"type":73,"marks":5604},[5605],{"type":128,"attrs":5606},{"href":1443,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":5608,"type":73}," lets you set location-specific rules that surface potential scheduling gaps before shifts go live.",{"type":64,"attrs":5610,"content":5612},{"id":5611,"level":147},"putting-it-all-together",[5613],{"text":5614,"type":73},"Putting it all together",{"type":68,"content":5616},[5617],{"text":5618,"type":73},"Break compliance isn't something you can set and forget, especially across multiple hospitality venues. It's an ongoing operational discipline that requires clear rules, consistent execution, and cross-location visibility. The operators who get this right treat it as a system, not a one-time project.",{"type":68,"content":5620},[5621],{"text":5622,"type":73},"Here's your action plan:",{"type":392,"content":5624},[5625,5631,5637,5643,5649],{"type":81,"content":5626},[5627],{"type":68,"content":5628},[5629],{"text":5630,"type":73},"Audit every location's actual break practices against your written policy",{"type":81,"content":5632},[5633],{"type":68,"content":5634},[5635],{"text":5636,"type":73},"Build a single break framework with location-specific supplements",{"type":81,"content":5638},[5639],{"type":68,"content":5640},[5641],{"text":5642,"type":73},"Configure your scheduling software to surface potential issues for manager review",{"type":81,"content":5644},[5645],{"type":68,"content":5646},[5647],{"text":5648,"type":73},"Train managers on execution, not just policy",{"type":81,"content":5650},[5651],{"type":68,"content":5652},[5653],{"text":5654,"type":73},"Monitor weekly at the portfolio level and set escalation thresholds",{"type":68,"content":5656},[5657],{"text":5658,"type":73},"You own compliance. No software can guarantee that for you. But the right tools and processes make it manageable at scale, even as your operation grows. The goal is to catch issues early, document everything, and give your managers the support they need to get breaks right every shift.",{"type":68,"content":5660},[5661,5666],{"text":620,"type":73,"marks":5662},[5663,5664],{"type":76},{"type":128,"attrs":5665},{"href":624,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":5667,"type":73}," to see how break planning tools can help you stay on top of break compliance across every venue.",{"type":64,"attrs":5669,"content":5671},{"id":5670,"level":630},"frequently-asked-questions",[5672],{"text":5673,"type":73},"Frequently asked questions",{"type":68,"content":5675},[5676],{"text":5677,"type":73,"marks":5678},"Does Deputy track meal and rest breaks for multi-location teams?",[5679],{"type":76},{"type":68,"content":5681},[5682],{"text":5683,"type":73},"Yes. Deputy's break planning tools let you configure break rules by location, track when employees clock in and out of breaks, and flag missed or shortened breaks on timesheets for manager review.",{"type":68,"content":5685},[5686],{"text":5687,"type":73,"marks":5688},"What happens if an employee skips their break at one of my venues?",[5689],{"type":76},{"type":68,"content":5691},[5692],{"text":5693,"type":73},"It depends on your state. In California, you owe one extra hour of pay per missed meal break; in states with no mandate, you may still be liable if your own policy promised a break or if short breaks went unpaid.",{"type":68,"content":5695},[5696],{"text":5697,"type":73,"marks":5698},"How do break rules differ between California and states with no mandate?",[5699],{"type":76},{"type":68,"content":5701},[5702],{"text":5703,"type":73},"California requires a 30-minute meal break after five hours and premium pay for violations. States like Texas and Florida have no state mandate, but federal rules still require short breaks to be paid and meal periods to be duty-free if unpaid.",{"type":68,"content":5705},[5706],{"text":5707,"type":73,"marks":5708},"Can I use the same break policy across all my hospitality locations?",[5709],{"type":76},{"type":68,"content":5711},[5712],{"text":5713,"type":73},"You can use one master framework, but you need location-specific supplements where state or local law sets different triggers, durations, or penalties. A single generic policy won't hold up if it doesn't reflect the rules at each site.","2026-06-20 00:00",{"_uid":5716,"title":31,"imgSrc":19,"plugin":32,"imageAlt":5717,"minWidth":708,"imageName":5718,"imageS3Key":5719,"description":37,"mobileWidth":711,"desktopWidth":711,"assetSelector":19,"imagePublicUrl":5720,"imageOriginalUrl":5721,"sourceImageWidth":708,"sourceImageHeight":4094},"3d00420b-5a8f-4e0c-82df-69b43fa51345","Restaurant kitchen with chefs working at multiple stations as one chef steps toward the break area","image.png","f/64010/1200x630/bc5b480d7f/image.png","https://s3.amazonaws.com/a.storyblok.com/f/64010/1200x630/bc5b480d7f/image.png","//a.storyblok.com/f/64010/1200x630/bc5b480d7f/image.png",[723],[],[801,828,5725,5726],"8ff1b554-8a4c-44f0-983d-2a13773cec79","3458fdc0-fec0-4f72-acdb-29314acc92be",[],"break-compliance-across-multiple-venues-a-guide","us/blog/break-compliance-across-multiple-venues-a-guide",-70350,[],"7d6549ee-7358-42ef-b79a-431410d79eaa",[],{"name":5735,"created_at":5736,"published_at":5737,"updated_at":5738,"id":5739,"uuid":5740,"content":5741,"slug":6498,"full_slug":6499,"sort_by_date":46,"position":6500,"tag_list":6501,"is_startpage":49,"parent_id":1949,"meta_data":46,"group_id":6502,"first_published_at":6503,"release_id":46,"lang":53,"path":46,"alternates":6504,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},"Timesheet Fraud Prevention for Multi-Location Hospitality","2026-07-06T05:50:45.129Z","2026-07-22T03:53:38.103Z","2026-07-22T03:53:38.125Z",195082015298241,"1647c20c-968e-4d8e-b587-75b262f973f4",{"seo":5742,"_uid":5745,"AI_SEO":19,"author":5746,"content":5751,"headline":5735,"component":705,"post_date":6399,"thumbnail":6400,"types_tag":6406,"features_tag":6413,"show_resource":55,"industries_tag":6440,"related_articles":6497},{"title":14,"plugin":15,"seoTitle":5735,"seoKeywords":5743,"seoTitleInput":5735,"seoDescription":5744},"timesheet fraud prevention\ntimesheet fraud\nbuddy punching prevention\ntime theft prevention\ntime clock fraud\nemployee time theft\nhospitality time tracking\nmulti-location workforce management\ntimesheet approval workflow\nGPS geofencing clock-in\nfacial recognition time clock\npayroll fraud prevention\ntimesheet discrepancies\nlabor cost management\nghost shifts hospitality","Timesheet fraud prevention strategies built for multi-location hospitality operations. Learn how to stop buddy punching, ghost shifts, and payroll losses.","1b0ff978-efe4-407c-9149-4ebeccf6f2ee",{"name":21,"created_at":22,"published_at":23,"updated_at":24,"id":25,"uuid":26,"content":5747,"slug":44,"full_slug":45,"sort_by_date":46,"position":47,"tag_list":5749,"is_startpage":49,"parent_id":50,"meta_data":46,"group_id":51,"first_published_at":52,"release_id":46,"lang":53,"path":46,"alternates":5750,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},{"_uid":28,"name":21,"image":5748,"component":42,"description":43},{"_uid":30,"title":31,"plugin":32,"imageAlt":33,"minWidth":34,"imageName":35,"imageS3Key":36,"description":37,"mobileWidth":38,"desktopWidth":38,"assetSelector":19,"imagePublicUrl":39,"imageOriginalUrl":40,"sourceImageWidth":41,"sourceImageHeight":41},[],[],[5752,6184,6198],{"_uid":5753,"content":5754,"component":331},"5afd05e9-c752-4d87-af7a-cb2dd274845f",{"type":60,"content":5755},[5756,5761,5767,5804,5806,5811,5816,5827,5848,5853,5858,5863,5868,5877,5886,5895,5916,5929,5934,5939,5944,5949,5954,5959,5964,5975,5980,5985,5998,6009,6014,6019,6031,6036,6041,6046,6051,6056,6086,6091,6096,6101,6106,6111,6116,6121,6126,6131,6143,6154,6159,6164,6169,6174,6179],{"type":64,"attrs":5757,"content":5758},{"level":66,"textAlign":46},[5759],{"text":5760,"type":73},"Timesheet Fraud Prevention for Multi-Location Hospitality Teams",{"type":68,"attrs":5762,"content":5763},{"textAlign":46},[5764],{"text":4930,"type":73,"marks":5765},[5766],{"type":76},{"type":78,"content":5768},[5769,5776,5783,5790,5797],{"type":81,"content":5770},[5771],{"type":68,"attrs":5772,"content":5773},{"textAlign":46},[5774],{"text":5775,"type":73},"Multi-location hospitality operations face unique timesheet fraud risks because managers can't physically oversee every clock-in across all sites.",{"type":81,"content":5777},[5778],{"type":68,"attrs":5779,"content":5780},{"textAlign":46},[5781],{"text":5782,"type":73},"The most common fraud types in hospitality (buddy punching, early clock-ins, ghost shifts) thrive on shared devices, high turnover, and remote oversight gaps.",{"type":81,"content":5784},[5785],{"type":68,"attrs":5786,"content":5787},{"textAlign":46},[5788],{"text":5789,"type":73},"Combining scheduling data with actual timesheet records creates a built-in verification layer that surfaces discrepancies before payroll runs.",{"type":81,"content":5791},[5792],{"type":68,"attrs":5793,"content":5794},{"textAlign":46},[5795],{"text":5796,"type":73},"Technology like facial recognition, GPS geofencing, and real-time exception alerts helps reduce fraud risk without creating a surveillance culture.",{"type":81,"content":5798},[5799],{"type":68,"attrs":5800,"content":5801},{"textAlign":46},[5802],{"text":5803,"type":73},"Building accountability through transparent policies and trust works alongside tech to create lasting fraud prevention across all locations.",{"type":5805},"horizontal_rule",{"type":64,"attrs":5807,"content":5808},{"level":147,"textAlign":46},[5809],{"text":5810,"type":73},"Why multi-location hospitality is a hotspot for timesheet fraud",{"type":68,"attrs":5812,"content":5813},{"textAlign":46},[5814],{"text":5815,"type":73},"You can't be in two places at once. And when you're running three, five, or 15 hospitality locations, every site without a manager physically present becomes a place where fraudulent clock-ins can happen unchecked.",{"type":68,"attrs":5817,"content":5818},{"textAlign":46},[5819,5821,5825],{"text":5820,"type":73},"Hospitality creates the perfect conditions for ",{"text":5822,"type":73,"marks":5823},"timesheet fraud",[5824],{"type":76},{"text":5826,"type":73},". Shared tablets at POS stations mean anyone can punch in a code. High turnover brings new staff who don't know your policies, and seasonal workers cycle through with little accountability.",{"type":68,"attrs":5828,"content":5829},{"textAlign":46},[5830,5832,5838,5840,5846],{"text":5831,"type":73},"The numbers tell the story: ",{"text":5833,"type":73,"marks":5834},"24% of employees admitted to inflating their work hours",[5835],{"type":128,"attrs":5836},{"href":5837,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.business.com/articles/workplace-theft-study-statistics/",{"text":5839,"type":73}," in 2025. For ",{"text":5841,"type":73,"marks":5842},"multi-location operators",[5843],{"type":128,"attrs":5844},{"href":5845,"uuid":46,"anchor":46,"target":1183,"linktype":132},"https://www.deputy.com/au/business-size/multi-location",{"text":5847,"type":73},", those losses compound at every site. What looks like 10 extra minutes per shift per employee adds up to thousands in unearned wages each month.",{"type":68,"attrs":5849,"content":5850},{"textAlign":46},[5851],{"text":5852,"type":73},"This guide covers how to detect, prevent, and measure timesheet fraud across your hospitality locations, combining technology, process, and culture to protect your bottom line.",{"type":242,"attrs":5854},{"id":46,"alt":5855,"src":5856,"title":19,"source":46,"copyright":46,"meta_data":5857},"Restaurant staff clocking in for their shift on a shared tablet","//a.storyblok.com/f/64010/0x0/cfef6e2c82/image.png",{},{"type":64,"attrs":5859,"content":5860},{"level":147,"textAlign":46},[5861],{"text":5862,"type":73},"What timesheet fraud looks like in hospitality operations",{"type":68,"attrs":5864,"content":5865},{"textAlign":46},[5866],{"text":5867,"type":73},"Timesheet fraud in hospitality doesn't always look like someone stealing. Often, it's small behaviors repeated daily across your team. Here are the most common forms you'll encounter.",{"type":68,"attrs":5869,"content":5870},{"textAlign":46},[5871,5875],{"text":5872,"type":73,"marks":5873},"Buddy punching",[5874],{"type":76},{"text":5876,"type":73}," happens when one team member clocks in for another. It's the most common type in hospitality because shared tablets and PIN-based kiosks make it easy. One employee runs late, texts a coworker, and their shift shows full attendance.",{"type":68,"attrs":5878,"content":5879},{"textAlign":46},[5880,5884],{"text":5881,"type":73,"marks":5882},"Early clock-ins and late clock-outs",[5883],{"type":76},{"text":5885,"type":73}," add 10 to 15 minutes per shift. Across 50 employees, that's over 12 hours of unworked wages every single day.",{"type":68,"attrs":5887,"content":5888},{"textAlign":46},[5889,5893],{"text":5890,"type":73,"marks":5891},"Ghost shifts",[5892],{"type":76},{"text":5894,"type":73}," are hours logged for shifts never worked. These are harder to catch at locations you don't visit daily. A staff member marks themselves present on a quiet Tuesday night when no manager is on site.",{"type":68,"attrs":5896,"content":5897},{"textAlign":46},[5898,5902,5904,5908,5910,5914],{"text":5899,"type":73,"marks":5900},"Location spoofing",[5901],{"type":76},{"text":5903,"type":73}," lets employees clock in via mobile from home or another site. ",{"text":5905,"type":73,"marks":5906},"Break fraud",[5907],{"type":76},{"text":5909,"type":73}," means not clocking out for breaks or clocking back in early. And ",{"text":5911,"type":73,"marks":5912},"tip-motivated early departures",[5913],{"type":76},{"text":5915,"type":73}," happen when staff leave during slow periods but mark a full shift.",{"type":68,"attrs":5917,"content":5918},{"textAlign":46},[5919,5921,5927],{"text":5920,"type":73},"Here's what makes these costly: according to the ",{"text":5922,"type":73,"marks":5923},"Association of Certified Fraud Examiners (ACFE)",[5924],{"type":128,"attrs":5925},{"href":5926,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.acfe.com/-/media/files/acfe/pdfs/rttn/2024/2024-report-to-the-nations.pdf",{"text":5928,"type":73},", the median payroll fraud scheme lasts 18 months with a median loss of $2,800 per month. Small amounts, left unchecked, grow into significant losses.",{"type":64,"attrs":5930,"content":5931},{"level":147,"textAlign":46},[5932],{"text":5933,"type":73},"Why traditional tracking methods fail across multiple sites",{"type":68,"attrs":5935,"content":5936},{"textAlign":46},[5937],{"text":5938,"type":73},"If you're still relying on manual timesheets or spreadsheets, your fraud prevention has a gap at every location. Paper-based systems are easy to manipulate and nearly impossible to audit retroactively. You simply can't review every timesheet from every site before payroll runs.",{"type":68,"attrs":5940,"content":5941},{"textAlign":46},[5942],{"text":5943,"type":73},"The problem compounds as you grow. Managers at individual locations may lack the training or bandwidth to spot patterns. High turnover means new staff constantly cycling through without established accountability or relationships with supervisors.",{"type":68,"attrs":5945,"content":5946},{"textAlign":46},[5947],{"text":5948,"type":73},"Every new location you open widens the trust gap. The processes that worked when you could walk the floor and eyeball the clock-in station break down when you're managing from a distance. Your oversight capacity doesn't scale with your locations unless your systems do.",{"type":68,"attrs":5950,"content":5951},{"textAlign":46},[5952],{"text":5953,"type":73},"Consider what happens during a typical payroll cycle. Your site manager at one location approves timesheets based on memory and general awareness, missing that three employees clocked in 12 minutes early every day last week. Multiply that across five locations and you're paying for hours nobody worked.",{"type":68,"attrs":5955,"content":5956},{"textAlign":46},[5957],{"text":5958,"type":73},"This isn't a failure on your part. It's a structural limitation of manual methods applied to multi-site operations. The fix requires systems that verify attendance across all your locations without requiring you to be physically present at each one.",{"type":64,"attrs":5960,"content":5961},{"level":147,"textAlign":46},[5962],{"text":5963,"type":73},"How to prevent timesheet fraud across every location",{"type":68,"attrs":5965,"content":5966},{"textAlign":46},[5967,5969,5973],{"text":5968,"type":73},"Effective ",{"text":5970,"type":73,"marks":5971},"timesheet fraud prevention",[5972],{"type":76},{"text":5974,"type":73}," combines technology that verifies identity and attendance, processes that surface discrepancies before payroll, and a culture that rewards accuracy. Here's how to build each layer.",{"type":64,"attrs":5976,"content":5977},{"level":158,"textAlign":46},[5978],{"text":5979,"type":73},"Use facial recognition to stop buddy punching at shared devices",{"type":68,"attrs":5981,"content":5982},{"textAlign":46},[5983],{"text":5984,"type":73},"Buddy punching thrives on shared kiosk environments where PINs and passwords can be handed off. The fix is tying clock-in to the actual person, not a code they can share.",{"type":68,"attrs":5986,"content":5987},{"textAlign":46},[5988,5990,5996],{"text":5989,"type":73},"Facial recognition time clocks verify identity at the moment of clock-in. Staff look at the device, the system confirms who they are, and the shift begins with no codes to memorize or share. The rise of ",{"text":5991,"type":73,"marks":5992},"biometrics and hourly teams",[5993],{"type":128,"attrs":5994},{"href":5995,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/blog/workforce-biometrics",{"text":5997,"type":73}," is changing how hospitality operators handle identity verification at the clock-in point.",{"type":68,"attrs":5999,"content":6000},{"textAlign":46},[6001,6002,6007],{"text":1437,"type":73},{"text":6003,"type":73,"marks":6004},"facial recognition time clock",[6005],{"type":128,"attrs":6006},{"href":1525,"uuid":46,"anchor":46,"target":1183,"linktype":132},{"text":6008,"type":73}," works this way: staff clock in on a shared iPad or tablet at the start of their shift, and the system matches their face to their profile and records the timestamp. For high-turnover teams where new faces cycle through frequently, there's no PIN to set up or reset. The process is fast enough that it doesn't slow down shift starts, even during rush transitions.",{"type":64,"attrs":6010,"content":6011},{"level":158,"textAlign":46},[6012],{"text":6013,"type":73},"Set GPS geofencing to verify clock-ins happen on-site",{"type":68,"attrs":6015,"content":6016},{"textAlign":46},[6017],{"text":6018,"type":73},"Location spoofing is a growing risk for any team with mobile clock-in. GPS geofencing solves this by creating a virtual boundary around each of your locations. Staff can only clock in when their device places them physically within that zone.",{"type":68,"attrs":6020,"content":6021},{"textAlign":46},[6022,6024,6029],{"text":6023,"type":73},"This is particularly useful for delivery staff, catering teams, off-site event workers, and any employee who uses their phone to start and end shifts. As a multi-location operator, you get attendance verification across all sites without needing to be present. These are among the ",{"text":6025,"type":73,"marks":6026},"time and attendance innovations",[6027],{"type":128,"attrs":6028},{"href":1378,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":6030,"type":73}," reshaping how shift-based teams track hours.",{"type":68,"attrs":6032,"content":6033},{"textAlign":46},[6034],{"text":6035,"type":73},"Deputy's GPS and geofencing features let you set a boundary radius around each location. When a team member tries to clock in from outside that radius, the system flags it. You can configure this per site based on the physical layout, from a tight radius for a single restaurant to a wider zone for a hotel property with multiple buildings.",{"type":68,"attrs":6037,"content":6038},{"textAlign":46},[6039],{"text":6040,"type":73},"For multi-location operators, this feature removes a common blind spot. You don't need to wonder whether remote clock-ins are legitimate. The geofence handles location verification so you can focus on running your business.",{"type":64,"attrs":6042,"content":6043},{"level":158,"textAlign":46},[6044],{"text":6045,"type":73},"Compare scheduled hours against actual timesheets automatically",{"type":68,"attrs":6047,"content":6048},{"textAlign":46},[6049],{"text":6050,"type":73},"Here's the prevention angle many operators miss: your schedule is your verification baseline. When scheduling and timesheets live in the same system, discrepancies surface the moment they happen.",{"type":68,"attrs":6052,"content":6053},{"textAlign":46},[6054],{"text":6055,"type":73},"If you scheduled someone for a six-hour shift and their timesheet shows seven hours, that gap gets flagged. If early clock-ins consistently add 15 minutes across your team, you see the pattern without manually combing through data. A multi-location view lets you compare sites, spotting whether one location consistently over-clocks relative to others.",{"type":68,"attrs":6057,"content":6058},{"textAlign":46},[6059,6061,6068,6069,6076,6078,6084],{"text":6060,"type":73},"This is where Deputy's integrated ",{"text":6062,"type":73,"marks":6063},"scheduling",[6064],{"type":128,"attrs":6065},{"href":6066,"uuid":6067,"anchor":46,"target":1183,"linktype":338},"/us/features/scheduling-software/","4116a0f3-bfad-46ad-99b8-85d6a1d7a268",{"text":1657,"type":73},{"text":6070,"type":73,"marks":6071},"timesheets",[6072],{"type":128,"attrs":6073},{"href":6074,"uuid":6075,"anchor":46,"target":1183,"linktype":338},"/us/features/time-and-attendance","0084b635-4840-4b28-af43-5ed5e7045d4b",{"text":6077,"type":73}," create a built-in verification layer. The system surfaces potential issues for manager review, like timesheets exceeding scheduled hours by a threshold you set. For hospitality operators looking to tighten this further, tips on ",{"text":6079,"type":73,"marks":6080},"effective hospitality scheduling",[6081],{"type":128,"attrs":6082},{"href":6083,"uuid":812,"anchor":46,"target":1183,"linktype":338},"/us/industry/hospitality",{"text":6085,"type":73}," can help you build schedules that serve as a stronger verification baseline.",{"type":68,"attrs":6087,"content":6088},{"textAlign":46},[6089],{"text":6090,"type":73},"Hazel de los Reyes, Co-founder and Store Manager at Gumption Coffee, says: \"With using Deputy, I'm proud of myself for having reduced unnecessary hours and designed shifts such that we did away with between 15-20% of extra hours.\"",{"type":68,"attrs":6092,"content":6093},{"textAlign":46},[6094],{"text":6095,"type":73},"That's real labor cost savings from better visibility into scheduled versus actual hours.",{"type":64,"attrs":6097,"content":6098},{"level":158,"textAlign":46},[6099],{"text":6100,"type":73},"Set up real-time exception alerts for managers across all sites",{"type":68,"attrs":6102,"content":6103},{"textAlign":46},[6104],{"text":6105,"type":73},"The biggest challenge for multi-location operators is the delay between when fraud happens and when you discover it. If you're catching discrepancies at payroll, you've already paid for them.",{"type":68,"attrs":6107,"content":6108},{"textAlign":46},[6109],{"text":6110,"type":73},"Real-time exception alerts close that gap. Configure alerts for early clock-ins, missed clock-outs, overtime approaching, and unscheduled clock-ins. Managers get notified in the moment rather than discovering issues days later during payroll review.",{"type":68,"attrs":6112,"content":6113},{"textAlign":46},[6114],{"text":6115,"type":73},"Deputy's alerting system surfaces potential issues for manager review across all your sites from a single dashboard. You don't need to rely on individual site managers to catch every discrepancy, because the system does the comparison and brings exceptions to your attention. This shifts your approach from reactive (finding problems at payroll) to proactive (addressing them as they happen).",{"type":64,"attrs":6117,"content":6118},{"level":158,"textAlign":46},[6119],{"text":6120,"type":73},"Build timesheet approval workflows that catch discrepancies before payroll",{"type":68,"attrs":6122,"content":6123},{"textAlign":46},[6124],{"text":6125,"type":73},"Technology flags the issues. A structured approval process makes sure someone reviews them before those hours become wages.",{"type":68,"attrs":6127,"content":6128},{"textAlign":46},[6129],{"text":6130,"type":73},"Require manager approval before timesheets move to payroll. Set rules that flag timesheets exceeding scheduled hours by a defined threshold, manual time edits, and missed break clock-outs. Every approval creates an audit trail showing who reviewed what, when, and whether they modified anything.",{"type":68,"attrs":6132,"content":6133},{"textAlign":46},[6134,6136,6141],{"text":6135,"type":73},"For multi-location operations, you can distribute approval responsibility across site managers while maintaining central visibility into the overall picture. Each site manager reviews their own team's timesheets, but you retain a roll-up view showing approval status across all locations. If you're building out your process, these ",{"text":6137,"type":73,"marks":6138},"time and attendance best practices",[6139],{"type":128,"attrs":6140},{"href":1617,"uuid":46,"anchor":46,"target":131,"linktype":132},{"text":6142,"type":73}," cover foundational steps that pair well with approval workflows.",{"type":68,"attrs":6144,"content":6145},{"textAlign":46},[6146,6147,6152],{"text":1437,"type":73},{"text":6148,"type":73,"marks":6149},"timesheet approval workflows",[6150],{"type":128,"attrs":6151},{"href":6074,"uuid":6075,"anchor":46,"target":1183,"linktype":338},{"text":6153,"type":73}," support this layered review process. The key is keeping the workflow fast enough that it doesn't bottleneck your payroll cycle, while thorough enough that discrepancies don't slip through. A good target: require approval within 24 hours of shift completion so issues get resolved while memories are fresh.",{"type":64,"attrs":6155,"content":6156},{"level":158,"textAlign":46},[6157],{"text":6158,"type":73},"Create clear policies that set expectations from day one",{"type":68,"attrs":6160,"content":6161},{"textAlign":46},[6162],{"text":6163,"type":73},"Technology only works alongside clear expectations. Your team needs to know the rules before they can follow them.",{"type":68,"attrs":6165,"content":6166},{"textAlign":46},[6167],{"text":6168,"type":73},"Document your time and attendance policy in plain language. Cover when to clock in (not before the scheduled start), break rules, what happens when you forget to clock out, and the consequences of timesheet manipulation. Make the \"why\" clear: accurate timesheets protect everyone, including honest employees whose hours are recorded correctly.",{"type":68,"attrs":6170,"content":6171},{"textAlign":46},[6172],{"text":6173,"type":73},"Communicate policies during onboarding. This matters more than ever in hospitality, where younger workers cycle through quickly and expect clear, transparent communication about workplace rules. This generation values transparency and clear communication, so don't make them guess at the rules.",{"type":68,"attrs":6175,"content":6176},{"textAlign":46},[6177],{"text":6178,"type":73},"Post policies visibly at clock-in stations. When you introduce new technology (facial recognition, geofencing), explain what it does and why you're using it before you roll it out. Framing these tools as accuracy measures rather than surveillance makes the difference between adoption and pushback.",{"type":242,"attrs":6180},{"id":46,"alt":6181,"src":6182,"title":19,"source":46,"copyright":46,"meta_data":6183},"Hospitality manager reviewing multi-location scheduling dashboard on laptop","//a.storyblok.com/f/64010/0x0/68566064ef/image.png",{},{"_uid":6185,"ctas":6186,"theme":1309,"component":349,"hide_capterra":55,"spacer_bottom":350,"call_to_action":6193,"call_to_action_style":53},"5d539503-ddff-4a42-952b-56a886263371",[6187,6190],{"_uid":6188,"link":6189,"text":340,"type":341,"component":342,"analyticsId":19},"3aecd4ce-602f-4d0e-ac30-16c7fe8a9ae6",{"id":19,"url":19,"linktype":338,"fieldtype":339,"cached_url":19},{"_uid":6191,"link":6192,"text":346,"type":347,"component":342,"analyticsId":19},"39f397f2-fcac-44ef-b670-112ba961d73f",{"id":19,"url":19,"linktype":338,"fieldtype":339,"cached_url":19},{"type":60,"content":6194},[6195],{"type":68,"content":6196},[6197],{"text":356,"type":73},{"_uid":6199,"content":6200,"component":331},"f476bb42-7fb2-4a66-bba9-4c4a8cb89b9f",{"type":60,"content":6201},[6202,6207,6212,6221,6230,6239,6248,6257,6262,6267,6272,6277,6282,6287,6292,6297,6302,6307,6316,6325,6334,6343,6348,6361,6366,6375,6380,6385,6390],{"type":64,"attrs":6203,"content":6204},{"level":147,"textAlign":46},[6205],{"text":6206,"type":73},"How to spot timesheet fraud patterns across your locations",{"type":68,"attrs":6208,"content":6209},{"textAlign":46},[6210],{"text":6211,"type":73},"Even with prevention measures in place, you should actively audit your data for signs of existing fraud. Here's what to look for across your locations.",{"type":68,"attrs":6213,"content":6214},{"textAlign":46},[6215,6219],{"text":6216,"type":73,"marks":6217},"Compare labor cost ratios across sites.",[6218],{"type":76},{"text":6220,"type":73}," If one location consistently runs higher labor costs without matching revenue, that's a signal worth investigating.",{"type":68,"attrs":6222,"content":6223},{"textAlign":46},[6224,6228],{"text":6225,"type":73,"marks":6226},"Look for clock-in clustering.",[6227],{"type":76},{"text":6229,"type":73}," Multiple employees clocking in at the exact same second suggests someone is punching in for others at a shared device.",{"type":68,"attrs":6231,"content":6232},{"textAlign":46},[6233,6237],{"text":6234,"type":73,"marks":6235},"Check for round-number patterns.",[6236],{"type":76},{"text":6238,"type":73}," Staff consistently clocking in at exactly the top of the hour or the half-hour may indicate estimates rather than actual clock times.",{"type":68,"attrs":6240,"content":6241},{"textAlign":46},[6242,6246],{"text":6243,"type":73,"marks":6244},"Review overtime distribution.",[6245],{"type":76},{"text":6247,"type":73}," If the same small group consistently hits overtime while peers with similar roles don't, dig into why.",{"type":68,"attrs":6249,"content":6250},{"textAlign":46},[6251,6255],{"text":6252,"type":73,"marks":6253},"Cross-reference scheduling against actuals.",[6254],{"type":76},{"text":6256,"type":73}," Who's consistently working more hours than scheduled? Is it the same employees across pay periods?",{"type":68,"attrs":6258,"content":6259},{"textAlign":46},[6260],{"text":6261,"type":73},"With poly-employment at a decade-high in the US, some employees may be clocking in at one job while physically at another. Cross-referencing your timesheet data with scheduling patterns can help surface these situations for review.",{"type":68,"attrs":6263,"content":6264},{"textAlign":46},[6265],{"text":6266,"type":73},"Deputy's reporting and analytics tools help you surface these patterns without manually digging through spreadsheets. Pull up comparisons by location, by employee, and by time period to identify where discrepancies cluster. The data is there for manager review, helping you make informed decisions rather than relying on gut feeling.",{"type":64,"attrs":6268,"content":6269},{"level":147,"textAlign":46},[6270],{"text":6271,"type":73},"Balancing fraud prevention with employee trust",{"type":68,"attrs":6273,"content":6274},{"textAlign":46},[6275],{"text":6276,"type":73},"Over-surveillance creates its own problems. If your team feels watched and suspected at every turn, you'll see higher turnover, lower morale, and difficulty hiring. That's the opposite of what you're trying to achieve.",{"type":68,"attrs":6278,"content":6279},{"textAlign":46},[6280],{"text":6281,"type":73},"Frame fraud prevention tools as protecting honest employees. Accurate time tracking means their work gets recorded correctly, and facial recognition means no one else can clock in using their identity. These tools protect your team as much as they protect your business.",{"type":68,"attrs":6283,"content":6284},{"textAlign":46},[6285],{"text":6286,"type":73},"Be transparent about what technology you use and why you use it. Your team expects openness about workplace practices. They'd rather know upfront than discover monitoring after the fact.",{"type":68,"attrs":6288,"content":6289},{"textAlign":46},[6290],{"text":6291,"type":73},"Apply policies consistently across all staff and all locations. No exceptions for long-tenured employees, no different rules at different sites. Inconsistency breeds resentment faster than the policies themselves.",{"type":68,"attrs":6293,"content":6294},{"textAlign":46},[6295],{"text":6296,"type":73},"Focus your messaging on accuracy and fairness, not suspicion and punishment. When employees understand that accurate time tracking benefits them too (correct pay, protected hours, fair treatment), adoption becomes easier across all your sites.",{"type":64,"attrs":6298,"content":6299},{"level":147,"textAlign":46},[6300],{"text":6301,"type":73},"Measuring the impact of your fraud prevention efforts",{"type":68,"attrs":6303,"content":6304},{"textAlign":46},[6305],{"text":6306,"type":73},"You need to know whether your prevention measures are actually working. Track these metrics before and after implementing controls.",{"type":68,"attrs":6308,"content":6309},{"textAlign":46},[6310,6314],{"text":6311,"type":73,"marks":6312},"Labor cost as a percentage of revenue",[6313],{"type":76},{"text":6315,"type":73}," is your primary indicator. Track it by location and compare month-over-month. Even a 1-2% reduction across multiple sites represents significant savings.",{"type":68,"attrs":6317,"content":6318},{"textAlign":46},[6319,6323],{"text":6320,"type":73,"marks":6321},"Timesheet exception rates",[6322],{"type":76},{"text":6324,"type":73}," should decrease over time as deterrents take hold. If you're seeing fewer flagged discrepancies per pay period, your prevention measures are working.",{"type":68,"attrs":6326,"content":6327},{"textAlign":46},[6328,6332],{"text":6329,"type":73,"marks":6330},"Scheduled versus actual hours variance",[6331],{"type":76},{"text":6333,"type":73}," tells you whether clock-in behavior is aligning more closely with your schedules. Compare across locations to see where improvements are sticking and where gaps remain.",{"type":68,"attrs":6335,"content":6336},{"textAlign":46},[6337,6341],{"text":6338,"type":73,"marks":6339},"Time savings from streamlined approvals",[6340],{"type":76},{"text":6342,"type":73}," quantifies the operational benefit. Track how long your managers spend reviewing timesheets each pay period. As your systems catch and flag exceptions automatically, that review time should drop while accuracy stays high.",{"type":68,"attrs":6344,"content":6345},{"textAlign":46},[6346],{"text":6347,"type":73},"Ariana Korman, COO at Juice Press, says: \"Deputy helps us with projecting where sales will be and where we should allocate labor to accommodate that.\" The result: $200,000 per year in front-of-house labor cost savings through better workforce management.",{"type":68,"attrs":6349,"content":6350},{"textAlign":46},[6351,6353,6359],{"text":6352,"type":73},"That kind of measurable impact comes from combining accurate scheduling with tight timesheet controls. Deputy's ",{"text":6354,"type":73,"marks":6355},"analytics and reporting tools",[6356],{"type":128,"attrs":6357},{"href":6358,"uuid":46,"anchor":46,"target":131,"linktype":132},"https://www.deputy.com/features/analytics",{"text":6360,"type":73}," give you the data to track these improvements across all your locations over time.",{"type":64,"attrs":6362,"content":6363},{"level":147,"textAlign":46},[6364],{"text":6365,"type":73},"Take control of timesheet accuracy across every location",{"type":68,"attrs":6367,"content":6368},{"textAlign":46},[6369,6373],{"text":6370,"type":73,"marks":6371},"Timesheet fraud prevention",[6372],{"type":76},{"text":6374,"type":73}," for multi-location hospitality isn't about catching bad actors. It's about building systems that make inaccuracy difficult and transparency easy.",{"type":68,"attrs":6376,"content":6377},{"textAlign":46},[6378],{"text":6379,"type":73},"The combination matters: facial recognition and geofencing verify identity and location, while schedule-to-timesheet comparisons surface discrepancies. Real-time alerts catch issues before payroll, and approval workflows add human review. Clear policies set the standard from day one.",{"type":68,"attrs":6381,"content":6382},{"textAlign":46},[6383],{"text":6384,"type":73},"Start with the highest-impact change for your operation. For most multi-location hospitality teams, that means bringing scheduling and timesheets into one system so discrepancies surface automatically for your review. Then layer in identity verification and geofencing at your highest-risk sites first.",{"type":68,"attrs":6386,"content":6387},{"textAlign":46},[6388],{"text":6389,"type":73},"You own the outcome. 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