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that sends approved hours from time tracking into payroll, reducing manual re-entry",{"type":82,"content":90},[91],{"type":69,"attrs":92,"content":93},{"textAlign":48},[94],{"text":95,"type":74},"In practice, a strong integration supports a reviewed handoff, where scheduled hours, actual hours, and exceptions are reconciled and approved before payroll runs",{"type":82,"content":97},[98],{"type":69,"attrs":99,"content":100},{"textAlign":48},[101],{"text":102,"type":74},"For hourly teams, the integration should start at the schedule, where the planned shift becomes the baseline for every timesheet and exception",{"type":82,"content":104},[105],{"type":69,"attrs":106,"content":107},{"textAlign":48},[108],{"text":109,"type":74},"Timesheet review is a key control point for reviewing overtime, missed breaks, and unscheduled shifts before payroll 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records you have to keep",[176],{"type":130,"attrs":177},{"href":178,"uuid":48,"anchor":48,"target":133,"linktype":134},"#overtime-breaks-and-the-records-you-have-to-keep",{"type":82,"content":180},[181],{"type":69,"attrs":182,"content":183},{"textAlign":48},[184],{"text":185,"type":74,"marks":186},"What to look for in an integrated system",[187],{"type":130,"attrs":188},{"href":189,"uuid":48,"anchor":48,"target":133,"linktype":134},"#what-to-look-for-in-an-integrated-system",{"type":82,"content":191},[192],{"type":69,"attrs":193,"content":194},{"textAlign":48},[195],{"text":196,"type":74,"marks":197},"How to roll it out without breaking payroll",[198],{"type":130,"attrs":199},{"href":200,"uuid":48,"anchor":48,"target":133,"linktype":134},"#how-to-roll-it-out-without-breaking-payroll",{"type":82,"content":202},[203],{"type":69,"attrs":204,"content":205},{"textAlign":48},[206],{"text":207,"type":74,"marks":208},"Bringing hours and pay together",[209],{"type":130,"attrs":210},{"href":211,"uuid":48,"anchor":48,"target":133,"linktype":134},"#bringing-hours-and-pay-together",{"type":82,"content":213},[214],{"type":69,"attrs":215,"content":216},{"textAlign":48},[217],{"text":218,"type":74,"marks":219},"Frequently asked questions",[220],{"type":130,"attrs":221},{"href":222,"uuid":48,"anchor":48,"target":133,"linktype":134},"#frequently-asked-questions",{"type":111},{"type":69,"attrs":225,"content":226},{"textAlign":48},[227],{"text":228,"type":74},"If you run an hourly team, you know the feeling: the week closes, the hours are in your time-tracking app, and now you need to get them into payroll. Timesheet payroll integration is a connected workflow that sends approved hours from your time tracking system into payroll, reducing manual re-entry. It can reduce the manual export-and-retype steps that contribute to pay errors.",{"type":69,"attrs":230,"content":231},{"textAlign":48},[232],{"text":233,"type":74},"But there's a difference between a file transfer and a reviewed handoff. A CSV export just moves whatever you already have, errors and all. A stronger integration supports a reviewed handoff, where scheduled hours, actual hours, and exceptions are reconciled and approved before anything reaches payroll.",{"type":65,"attrs":235,"content":237},{"level":236,"textAlign":48},2,[238],{"text":127,"type":74},{"type":69,"attrs":240,"content":241},{"textAlign":48},[242],{"text":243,"type":74},"Timesheet payroll integration connects your time-tracking system directly to your payroll provider. Approved hours can flow into payroll automatically, reducing the need to type numbers into a spreadsheet or upload files manually.",{"type":69,"attrs":245,"content":246},{"textAlign":48},[247],{"text":248,"type":74},"This is not the same as exporting a CSV. An export is a file transfer: you get a snapshot of whatever data exists at that moment, and you move it by hand. A stronger integration supports a reviewed handoff. The scheduled shift, the actual clock-in, and any flagged exceptions all sit together for a manager to review before payroll runs. That review step is what separates an integrated system from a faster version of manual entry.",{"type":65,"attrs":250,"content":251},{"level":236,"textAlign":48},[252],{"text":141,"type":74},{"type":69,"attrs":254,"content":255},{"textAlign":48},[256],{"text":257,"type":74},"Payroll problems can start at the handoff: the moment hours leave time tracking and land in the payroll system.",{"type":69,"attrs":259,"content":260},{"textAlign":48},[261],{"text":262,"type":74},"When you hand-key hours, you're racing against the clock. You want payroll done fast, and you want it done right. Speed pushes toward \"just push the hours through,\" while accuracy demands a human check first. Integration can help you balance both.",{"type":65,"attrs":264,"content":265},{"level":236,"textAlign":48},[266],{"text":152,"type":74},{"type":69,"attrs":268,"content":269},{"textAlign":48},[270],{"text":271,"type":74},"Many guides start at clock-in, but for hourly teams the schedule usually comes first. The shift you planned becomes the baseline that makes every timesheet and exception reviewable before payroll runs.",{"type":273,"attrs":274},"image",{"id":48,"alt":275,"src":276,"title":16,"source":48,"copyright":48,"meta_data":277},"Shift manager reviewing the team's work schedule on a tablet","//a.storyblok.com/f/64010/0x0/24e979fdf5/ye0wnwtrlwi.jpg",{},{"type":69,"attrs":279},{"textAlign":48},{"type":69,"attrs":281,"content":282},{"textAlign":48},[283],{"text":284,"type":74},"Here's the chain:",{"type":286,"attrs":287,"content":288},"ordered_list",{"order":67},[289,300,311,322,333],{"type":82,"content":290},[291],{"type":69,"attrs":292,"content":293},{"textAlign":48},[294,298],{"text":295,"type":74,"marks":296},"The schedule is published.",[297],{"type":77},{"text":299,"type":74}," Each shift has a start time, end time, and assigned employee.",{"type":82,"content":301},[302],{"type":69,"attrs":303,"content":304},{"textAlign":48},[305,309],{"text":306,"type":74,"marks":307},"Employees clock in and out.",[308],{"type":77},{"text":310,"type":74}," The system records actual start and end times.",{"type":82,"content":312},[313],{"type":69,"attrs":314,"content":315},{"textAlign":48},[316,320],{"text":317,"type":74,"marks":318},"Potential exceptions can be flagged.",[319],{"type":77},{"text":321,"type":74}," Unscheduled shifts, early clock-ins, missed breaks, and overtime thresholds appear for review.",{"type":82,"content":323},[324],{"type":69,"attrs":325,"content":326},{"textAlign":48},[327,331],{"text":328,"type":74,"marks":329},"Timesheets are reviewed.",[330],{"type":77},{"text":332,"type":74}," Scheduled hours, actual hours, and flagged issues are reconciled.",{"type":82,"content":334},[335],{"type":69,"attrs":336,"content":337},{"textAlign":48},[338,342],{"text":339,"type":74,"marks":340},"Approved hours can then flow to payroll.",[341],{"type":77},{"text":343,"type":74}," The integration can then send the reviewed data directly.",{"type":69,"attrs":345,"content":346},{"textAlign":48},[347,349,356],{"text":348,"type":74},"Building on a schedule rather than raw clock data means you have a control. You know what was planned, so you can spot what changed. Tools like ",{"text":350,"type":74,"marks":351},"Deputy Scheduling",[352],{"type":130,"attrs":353},{"href":354,"uuid":48,"anchor":48,"target":355,"linktype":134},"https://www.deputy.com/features/scheduling-software","_blank",{"text":357,"type":74}," let you set that baseline and carry it through.",{"type":65,"attrs":359,"content":361},{"level":360,"textAlign":48},3,[362],{"text":363,"type":74},"Where the schedule becomes the accuracy baseline",{"type":69,"attrs":365,"content":366},{"textAlign":48},[367],{"text":368,"type":74},"When the schedule is your starting point, you can compare planned versus actual hours before payroll runs. That comparison can help surface problems early.",{"type":69,"attrs":370,"content":371},{"textAlign":48},[372],{"text":373,"type":74},"Say you scheduled a barista to start at 7 a.m. on a slow Tuesday. They clock in at 6:20 a.m. Without the schedule as a baseline, that early punch might not stand out. With it, the system flags the early clock-in so a manager can review whether it was intentional or a mistake. The same logic applies to no-shows. If someone was scheduled but never clocked in, the gap can be reviewed before payroll is finalized.",{"type":65,"attrs":375,"content":376},{"level":360,"textAlign":48},[377],{"text":378,"type":74},"Capturing accurate hours and breaks",{"type":69,"attrs":380,"content":381},{"textAlign":48},[382],{"text":383,"type":74},"The clock-in method matters. Mobile apps let employees punch in from a job site. Kiosks work for single-location retail or hospitality. The goal is the same: record actual hours and breaks as they happen.",{"type":69,"attrs":385,"content":386},{"textAlign":48},[387,393],{"text":388,"type":74,"marks":389},"Deputy Time and Attendance",[390],{"type":130,"attrs":391},{"href":392,"uuid":48,"anchor":48,"target":355,"linktype":134},"https://www.deputy.com/features/time-and-attendance",{"text":394,"type":74}," helps capture clock-ins, breaks, and clock-outs in real time. Because those records sit alongside the schedule, you can see where reality matched the plan and where it didn't.",{"type":65,"attrs":396,"content":397},{"level":236,"textAlign":48},[398],{"text":399,"type":74},"The timesheet review step is your control point (not a rubber stamp)",{"type":69,"attrs":401,"content":402},{"textAlign":48},[403],{"text":404,"type":74},"The timesheet review step is often treated as a formality. It shouldn't be. This is your control point for reviewing errors and potential compliance issues before payroll runs.",{"type":69,"attrs":406,"content":407},{"textAlign":48},[408],{"text":409,"type":74},"When a timesheet is reviewed for approval, managers can see the scheduled hours, actual hours, and flagged exceptions together. Potential overtime, missed breaks, and other flagged exceptions can be surfaced here for review.",{"type":69,"attrs":411,"content":412},{"textAlign":48},[413],{"text":414,"type":74},"This is how you get fast and right. Instead of re-keying every hour by hand, you review the exceptions and approve the rest in bulk. Think of approval as a review step, not a formality.","cms-blog-richtext",{"_uid":417,"ctas":418,"theme":432,"component":433,"hide_capterra":56,"spacer_bottom":434,"call_to_action":435,"call_to_action_style":54},"d1c2b551-287a-4f7c-ad99-efcbe1de5eff",[419,427],{"_uid":420,"link":421,"text":424,"type":425,"component":426,"analyticsId":16},"29d91a95-b2c5-46e7-bbb0-44a6a22d179c",{"id":16,"url":16,"linktype":422,"fieldtype":423,"cached_url":16},"story","multilink","Start for free","signup","buttonContentType",{"_uid":428,"link":429,"text":430,"type":431,"component":426,"analyticsId":16},"6a475ac4-1389-43d2-99b5-300bda0c281d",{"id":16,"url":16,"linktype":422,"fieldtype":423,"cached_url":16},"See how it works","consultation","azure","cms-cta-dark","40",{"type":61,"content":436},[437],{"type":69,"content":438},[439],{"text":440,"type":74},"Discover how Deputy can make managing your team effortless",{"_uid":442,"content":443,"component":415},"c2714d24-c312-4737-b8be-24f49172602f",{"type":61,"content":444},[445,450,454,466,470,471,475,479,491,496,500,512,517,521,573,585,589,594,598,602,644,655,656,662,668,672,678,682,688,692,698,702],{"type":65,"attrs":446,"content":448},{"id":447,"level":236},"overtime-breaks-and-the-records-you-have-to-keep",[449],{"text":174,"type":74},{"type":69,"content":451},[452],{"text":453,"type":74},"Timesheet payroll integration does more than save time. It helps you surface potential compliance issues for manager review before pay runs.",{"type":69,"content":455},[456,458,464],{"text":457,"type":74},"In the US, employers generally have recordkeeping obligations under ",{"text":459,"type":74,"marks":460},"the Fair Labor Standards Act",[461],{"type":130,"attrs":462},{"href":463,"uuid":48,"anchor":48,"target":355,"linktype":134},"https://www.dol.gov/agencies/whd/fact-sheets/21-flsa-recordkeeping",{"text":465,"type":74},". A connected system can help maintain records of hours worked for review.",{"type":273,"attrs":467},{"alt":468,"src":469,"title":16},"Small business owner running payroll on a laptop at a desk","//a.storyblok.com/f/64010/0x0/2e9bf60430/qgdjx9mvmji.jpg",{"type":69},{"type":69,"content":472},[473],{"text":474,"type":74},"Overtime rules vary by state. Break requirements differ by jurisdiction. If you operate in more than one location, you may be subject to multiple sets of rules at the same time. An integrated system can apply configured pay rates for each location and flag potential overtime or break issues so a manager can review them before approval.",{"type":69,"content":476},[477],{"text":478,"type":74},"Deputy is designed to support compliance workflows but does not provide legal advice or guarantee compliance. Customers remain responsible for configuring the platform appropriately and complying with applicable laws and regulations.",{"type":69,"content":480},[481,483,489],{"text":482,"type":74},"Using ",{"text":484,"type":74,"marks":485},"labor compliance tools",[486],{"type":130,"attrs":487},{"href":488,"uuid":48,"anchor":48,"target":355,"linktype":134},"https://www.deputy.com/labor-compliance",{"text":490,"type":74},", you can configure rules for overtime thresholds, required breaks, and premium pay. The system surfaces potential issues for manager review, but you make the call.",{"type":65,"attrs":492,"content":494},{"id":493,"level":236},"what-to-look-for-in-an-integrated-system",[495],{"text":185,"type":74},{"type":69,"content":497},[498],{"text":499,"type":74},"Not every \"integration\" delivers the same value. Some move data; others support a reviewed handoff. Here's how to tell the difference:",{"type":69,"content":501},[502,504,510],{"text":503,"type":74},"When evaluating tools, look for systems that connect with your existing payroll provider. A solution like ",{"text":505,"type":74,"marks":506},"Deputy Payroll",[507],{"type":130,"attrs":508},{"href":509,"uuid":48,"anchor":48,"target":355,"linktype":134},"https://www.deputy.com/payroll-software",{"text":511,"type":74}," can send approved hours to payroll with less manual re-entry, using reviewed timesheet data.",{"type":65,"attrs":513,"content":515},{"id":514,"level":236},"how-to-roll-it-out-without-breaking-payroll",[516],{"text":196,"type":74},{"type":69,"content":518},[519],{"text":520,"type":74},"Rolling out a new integration doesn't have to disrupt your next pay cycle. Here's a practical path:",{"type":286,"content":522},[523,533,543,553,563],{"type":82,"content":524},[525],{"type":69,"content":526},[527,531],{"text":528,"type":74,"marks":529},"Map employees and pay rates.",[530],{"type":77},{"text":532,"type":74}," Make sure every employee in your time-tracking system matches their record in payroll, with the correct hourly rate.",{"type":82,"content":534},[535],{"type":69,"content":536},[537,541],{"text":538,"type":74,"marks":539},"Configure rules for each location.",[540],{"type":77},{"text":542,"type":74}," Set the overtime, break, and premium-pay rules appropriate for your business and locations. Customers remain responsible for determining which requirements apply and configuring Deputy accordingly.",{"type":82,"content":544},[545],{"type":69,"content":546},[547,551],{"text":548,"type":74,"marks":549},"Run one pay cycle in parallel.",[550],{"type":77},{"text":552,"type":74}," Run one cycle through both the old process and the new integration. Compare the results to catch mapping issues.",{"type":82,"content":554},[555],{"type":69,"content":556},[557,561],{"text":558,"type":74,"marks":559},"Train your team.",[560],{"type":77},{"text":562,"type":74}," Managers need to know how to review and approve timesheets. Employees need to know how to clock in correctly.",{"type":82,"content":564},[565],{"type":69,"content":566},[567,571],{"text":568,"type":74,"marks":569},"Go live and monitor.",[570],{"type":77},{"text":572,"type":74}," After a successful parallel run, switch fully to the integrated system.",{"type":69,"content":574},[575,577,583],{"text":576,"type":74},"For more on capturing accurate hours, see this guide on ",{"text":578,"type":74,"marks":579},"time and attendance best practices",[580],{"type":130,"attrs":581},{"href":582,"uuid":48,"anchor":48,"target":355,"linktype":134},"https://www.deputy.com/blog/tracking-employee-time-and-attendance-8-best-practices-to-implement",{"text":584,"type":74},".",{"type":69,"content":586},[587],{"text":588,"type":74},"The time this can save adds up over each pay cycle. Results vary depending on team size and setup, but reviewed handoffs can reduce manual work.",{"type":65,"attrs":590,"content":592},{"id":591,"level":236},"bringing-hours-and-pay-together",[593],{"text":207,"type":74},{"type":69,"content":595},[596],{"text":597,"type":74},"A reviewed handoff gives teams more confidence that hours have been checked before payroll runs. For hourly teams, that handoff starts at the schedule, where the shift you planned becomes the baseline for every timesheet.",{"type":69,"content":599},[600],{"text":601,"type":74},"Here's what to take away:",{"type":79,"content":603},[604,614,624,634],{"type":82,"content":605},[606],{"type":69,"content":607},[608,612],{"text":609,"type":74,"marks":610},"Integration is a connected workflow",[611],{"type":77},{"text":613,"type":74},", not just a faster export. Approved hours should flow to payroll with minimal manual re-entry.",{"type":82,"content":615},[616],{"type":69,"content":617},[618,622],{"text":619,"type":74,"marks":620},"The schedule is the control.",[621],{"type":77},{"text":623,"type":74}," Comparing planned versus actual hours can help surface errors before they reach payroll.",{"type":82,"content":625},[626],{"type":69,"content":627},[628,632],{"text":629,"type":74,"marks":630},"Timesheet approval is not a rubber stamp.",[631],{"type":77},{"text":633,"type":74}," It's your checkpoint for overtime, breaks, and exceptions.",{"type":82,"content":635},[636],{"type":69,"content":637},[638,642],{"text":639,"type":74,"marks":640},"You own compliance.",[641],{"type":77},{"text":643,"type":74}," The tools surface potential issues; you make the call.",{"type":69,"content":645},[646,648,654],{"text":647,"type":74},"If you're ready to connect your scheduling, timesheets, and payroll in one reviewed workflow, ",{"text":649,"type":74,"marks":650},"try Deputy for free",[651],{"type":130,"attrs":652},{"href":653,"uuid":48,"anchor":48,"target":355,"linktype":134},"https://www.deputy.com/free-trial",{"text":584,"type":74},{"type":111},{"type":65,"attrs":657,"content":660},{"id":658,"level":659},"frequently-asked-questions",4,[661],{"text":218,"type":74},{"type":69,"content":663},[664],{"text":665,"type":74,"marks":666},"Is a CSV export the same as payroll integration?",[667],{"type":77},{"type":69,"content":669},[670],{"text":671,"type":74},"No. A CSV export is a file transfer: it moves whatever data you have at that moment, including any errors. A payroll integration should support a reviewed handoff, where hours are reconciled and approved before they flow to payroll.",{"type":69,"content":673},[674],{"text":675,"type":74,"marks":676},"What happens when an employee forgets to clock in or out?",[677],{"type":77},{"type":69,"content":679},[680],{"text":681,"type":74},"A missing punch can be surfaced for manager review. A manager can add the correct time before approval. Surfacing the exception for review gives managers an opportunity to resolve it before payroll runs.",{"type":69,"content":683},[684],{"text":685,"type":74,"marks":686},"Do I still need to approve timesheets if the system is integrated?",[687],{"type":77},{"type":69,"content":689},[690],{"text":691,"type":74},"Yes. Integration moves data automatically, but approval is still your control point. You review flagged exceptions, confirm hours are correct, and approve the timesheet. This step is what turns a file transfer into a reviewed handoff.",{"type":69,"content":693},[694],{"text":695,"type":74,"marks":696},"Can Deputy connect my scheduling and timesheets to my payroll provider?",[697],{"type":77},{"type":69,"content":699},[700],{"text":701,"type":74},"Yes. Deputy connects scheduling, time tracking, and payroll in one workflow. Approved timesheets can sync with supported payroll providers. Depending on your configuration, Deputy can apply configured pay rates and supported pay rules before sending data to payroll",{"type":69,"content":703},[704],{"text":705,"type":74,"marks":706},"Disclaimer: This article provides general information only and is not legal advice. Workplace obligations vary depending on your circumstances. Deputy is designed to support leave, payroll, time & attendance and scheduling workflows but does not provide legal advice or guarantee compliance. 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