[{"data":1,"prerenderedAt":7040},["ShallowReactive",2],{"$AT5N6C5dAI":3},{"story":4,"region":7039},["Reactive",5],{"name":6,"created_at":7,"published_at":8,"updated_at":9,"id":10,"uuid":11,"content":12,"slug":5781,"full_slug":5782,"sort_by_date":46,"position":5783,"tag_list":7037,"is_startpage":49,"parent_id":1985,"meta_data":46,"group_id":5785,"first_published_at":5786,"release_id":46,"lang":53,"path":46,"alternates":7038,"default_full_slug":46,"translated_slugs":46},"Multi Site Labour Forecasting for Multi-Location Ops","2026-08-26T02:29:25.139Z","2026-08-26T23:09:58.959Z","2026-08-26T23:09:58.981Z",213081150044139,"b41052cb-4f8b-46b3-8774-447e275fb781",{"seo":13,"_uid":18,"AI_SEO":19,"author":20,"content":56,"headline":6,"component":1124,"post_date":1125,"thumbnail":1126,"types_tag":1135,"features_tag":1161,"show_resource":55,"industries_tag":1182,"related_articles":1337},{"title":14,"plugin":15,"seoTitle":6,"seoKeywords":16,"seoTitleInput":6,"seoDescription":17},"SEO 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team",188,"avatar-deputy-team.png","f/64010/2000x2000/636a91b857/avatar-deputy-team.png","A images plugin to ensure consistent, reliable image uploads with strict SEO metadata requirements","94","https://s3.amazonaws.com/a.storyblok.com/f/64010/2000x2000/636a91b857/avatar-deputy-team.png","//a.storyblok.com/f/64010/2000x2000/636a91b857/avatar-deputy-team.png",2000,"blog-author","Deputy’s content team works closely with business owners, managers, and their employees to create helpful articles about how to make their worklife easier.","deputy-team","_content_types/authors/deputy-team",null,-50,[],false,11461645,"416bfdf9-510c-4a02-a693-84f4847ef5b2","2020-06-22T07:51:34.947Z","default",[],true,[57,773,798],{"_uid":58,"content":59,"component":772},"5bece000-0d30-44a9-a047-f4eb858920f8",{"type":60,"attrs":61,"content":62},"doc",{"backgroundColor":46},[63,67,74,120,122,124,129,146,151,156,161,166,171,177,183,188,193,261,283,296,301,306,311,357,362,367,372,377,382,424,437,442,447,452,457,462,598,611,616,621,626,631,677,704,709,714,719,724,756,767],{"type":64,"attrs":65},"heading",{"level":66,"textAlign":46},1,{"type":64,"attrs":68,"content":70},{"level":69,"textAlign":46},2,[71],{"text":72,"type":73},"Key takeaways","text",{"type":75,"content":76},"bullet_list",[77,86,100,113],{"type":78,"content":79},"list_item",[80],{"type":81,"attrs":82,"content":83},"paragraph",{"textAlign":46},[84],{"text":85,"type":73},"Multi site labour forecasting estimates demand and hours at each location, then compares sites so you can make informed decisions about coverage and budgets with shared data",{"type":78,"content":87},[88],{"type":81,"attrs":89,"content":90},{"textAlign":46},[91,93,98],{"text":92,"type":73},"Start with ",{"text":94,"type":73,"marks":95},"site signal",[96],{"type":97},"bold",{"text":99,"type":73},", not a network average: each location can benefit from its own demand inputs and labour model",{"type":78,"content":101},[102],{"type":81,"attrs":103,"content":104},{"textAlign":46},[105,107,111],{"text":106,"type":73},"Use the ",{"text":108,"type":73,"marks":109},"network roll-up",[110],{"type":97},{"text":112,"type":73}," to spot variance, inform staffing decisions, and set exceptions, not to force one identical rota template everywhere",{"type":78,"content":114},[115],{"type":81,"attrs":116,"content":117},{"textAlign":46},[118],{"text":119,"type":73},"Close the loop every week: forecast → draft rota → actuals → accuracy review by site category, with managers owning the final call",{"type":64,"attrs":121},{"level":69,"textAlign":46},{"type":81,"attrs":123},{"textAlign":46},{"type":81,"attrs":125,"content":126},{"textAlign":46},[127],{"text":128,"type":73},"You already feel the split. One site is three-deep at the counter while another burns paid hours on a quiet floor. The budget looks fine in total until you open the location tabs and see the real mess.",{"type":81,"attrs":130,"content":131},{"textAlign":46},[132,134,138,140,144],{"text":133,"type":73},"That is the multi-site trap: you copy last week's \"average\" rota, or you force every venue onto one corporate template, and you risk putting coverage in the wrong place. Multi site labour forecasting can work better when you separate two jobs. ",{"text":135,"type":73,"marks":136},"Site signal",[137],{"type":97},{"text":139,"type":73}," is the local demand story that should drive hours at that location. ",{"text":141,"type":73,"marks":142},"Network roll-up",[143],{"type":97},{"text":145,"type":73}," is the shared view that helps you inform staffing decisions, budgets, and exceptions across the group.",{"type":81,"attrs":147,"content":148},{"textAlign":46},[149],{"text":150,"type":73},"In plain terms, multi site labour forecasting means estimating demand and the hours you need at each site, then comparing those sites so rota and budget decisions rest on shared data, not isolated spreadsheets. Labour demand forecasting is the workforce management work that helps you decide where, when, which role, and how many people you need to meet projected customer demand so staffing can follow a demand curve rather than a flat headcount guess.",{"type":81,"attrs":152,"content":153},{"textAlign":46},[154],{"text":155,"type":73},"These methods are general workforce-planning practices. They are not a list of automated Deputy product outcomes. Use them as an operating model, then decide which tools can support the parts of the process you choose to run.",{"type":81,"attrs":157,"content":158},{"textAlign":46},[159],{"text":160,"type":73},"If you treat every location like a clone of the average site, you can miss the signals that should inform Friday night coverage at the city-centre flagship and Tuesday lunch at the suburban store. The rest of this guide shows how to build site signals first, run an honest network roll-up second, and keep managers in charge of the final rota.",{"type":64,"attrs":162,"content":163},{"level":69,"textAlign":46},[164],{"text":165,"type":73},"Build site signals before you trust the network roll-up",{"type":81,"attrs":167,"content":168},{"textAlign":46},[169],{"text":170,"type":73},"A roll-up is only as useful as the location models underneath it. Build each site's demand picture and document the relevant labour and scheduling constraints before you compare venues on a dashboard.",{"type":172,"attrs":173},"image",{"id":46,"alt":174,"src":175,"title":19,"source":46,"copyright":46,"meta_data":176},"Retail manager using a tablet while checking inventory on clothing rails","//a.storyblok.com/f/64010/0x0/79495a41ae/pvaaeer8kws.jpg",{},{"type":64,"attrs":178,"content":180},{"level":179,"textAlign":46},3,[181],{"text":182,"type":73},"Collect demand inputs that actually move each site",{"type":81,"attrs":184,"content":185},{"textAlign":46},[186],{"text":187,"type":73},"Start with the drivers that change how busy a location gets, not with a national average sales line.",{"type":81,"attrs":189,"content":190},{"textAlign":46},[191],{"text":192,"type":73},"Useful inputs may include:",{"type":75,"content":194},[195,206,217,228,239,250],{"type":78,"content":196},[197],{"type":81,"attrs":198,"content":199},{"textAlign":46},[200,204],{"text":201,"type":73,"marks":202},"Sales or POS history",[203],{"type":97},{"text":205,"type":73}," by daypart and day of week",{"type":78,"content":207},[208],{"type":81,"attrs":209,"content":210},{"textAlign":46},[211,215],{"text":212,"type":73,"marks":213},"Foot traffic, covers, bookings, or appointments",[214],{"type":97},{"text":216,"type":73}," where you capture them",{"type":78,"content":218},[219],{"type":81,"attrs":220,"content":221},{"textAlign":46},[222,226],{"text":223,"type":73,"marks":224},"Seasonality and trading calendar",[225],{"type":97},{"text":227,"type":73}," (school holidays, pay weeks, bank holidays)",{"type":78,"content":229},[230],{"type":81,"attrs":231,"content":232},{"textAlign":46},[233,237],{"text":234,"type":73,"marks":235},"Local events",[236],{"type":97},{"text":238,"type":73}," near the site (sport, festivals, road closures)",{"type":78,"content":240},[241],{"type":81,"attrs":242,"content":243},{"textAlign":46},[244,248],{"text":245,"type":73,"marks":246},"Weather",[247],{"type":97},{"text":249,"type":73}," where it clearly shifts that site's trade",{"type":78,"content":251},[252],{"type":81,"attrs":253,"content":254},{"textAlign":46},[255,259],{"text":256,"type":73,"marks":257},"Manager notes",[258],{"type":97},{"text":260,"type":73}," on one-off factors the data may miss",{"type":81,"attrs":262,"content":263},{"textAlign":46},[264,273,275,281],{"text":265,"type":73,"marks":266},"Store-specific demand forecasting research",[267],{"type":268,"attrs":269},"link",{"href":270,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.sciencedirect.com/science/article/pii/S2212827119301568","_blank","url",{"text":274,"type":73}," on restaurants notes that POS-based methods are common, yet a real store still needs a store-specific model that can factor in location, weather, events, and similar drivers. ",{"text":276,"type":73,"marks":277},"Multi-site foodservice sales research",[278],{"type":268,"attrs":279},{"href":280,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://pmc.ncbi.nlm.nih.gov/articles/PMC12872089/",{"text":282,"type":73}," models sales with site, time of day, and weather in the mix, and discusses those forecasts as useful for labour planning. In that study, weather and daypart helped predict some drink categories, but they were not significant for total sales, so treat weather as a local test, not a blanket rule.",{"type":81,"attrs":284,"content":285},{"textAlign":46},[286,288,294],{"text":287,"type":73},"When you use ",{"text":289,"type":73,"marks":290},"demand forecasting",[291],{"type":268,"attrs":292},{"href":293,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/gb/features/demand-forecasting",{"text":295,"type":73}," to inform scheduling, keep the goal practical: help managers estimate hours for review while keeping appropriate manager oversight in the process.",{"type":64,"attrs":297,"content":298},{"level":179,"textAlign":46},[299],{"text":300,"type":73},"Translate demand into a labour model per location",{"type":81,"attrs":302,"content":303},{"textAlign":46},[304],{"text":305,"type":73},"Demand without a labour model is only a sales guess. A labour model turns expected trade into roles and hours.",{"type":81,"attrs":307,"content":308},{"textAlign":46},[309],{"text":310,"type":73},"For each location, define:",{"type":75,"content":312},[313,324,335,346],{"type":78,"content":314},[315],{"type":81,"attrs":316,"content":317},{"textAlign":46},[318,322],{"text":319,"type":73,"marks":320},"Staffing rates",[321],{"type":97},{"text":323,"type":73}," (for example, team members per £1,000 of sales, per cover, or per appointment block)",{"type":78,"content":325},[326],{"type":81,"attrs":327,"content":328},{"textAlign":46},[329,333],{"text":330,"type":73,"marks":331},"Minimum and maximum coverage",[332],{"type":97},{"text":334,"type":73}," by role and open hours",{"type":78,"content":336},[337],{"type":81,"attrs":338,"content":339},{"textAlign":46},[340,344],{"text":341,"type":73,"marks":342},"Role mix",[343],{"type":97},{"text":345,"type":73}," (who needs to be on for service, safety, or skill, not only total heads)",{"type":78,"content":347},[348],{"type":81,"attrs":349,"content":350},{"textAlign":46},[351,355],{"text":352,"type":73,"marks":353},"Open hours and peak windows",[354],{"type":97},{"text":356,"type":73}," that differ by site format",{"type":81,"attrs":358,"content":359},{"textAlign":46},[360],{"text":361,"type":73},"A single corporate ratio may not reflect the operating needs of every site. A high-volume quick-service restaurant, a quiet concept store, and a late-trading venue may not share the same productive hours per pound. Build demand estimates and labour models as one connected process so hours can follow work, not habit alone.",{"type":81,"attrs":363,"content":364},{"textAlign":46},[365],{"text":366,"type":73},"Write the model down. If Friday \"always\" gets eight people because it always has, consider whether the staffing level still reflects current demand rather than relying only on historical practice.",{"type":64,"attrs":368,"content":369},{"level":179,"textAlign":46},[370],{"text":371,"type":73},"Categorise sites so roll-ups stay honest",{"type":81,"attrs":373,"content":374},{"textAlign":46},[375],{"text":376,"type":73},"Before you rank locations, group them so comparisons stay fair.",{"type":81,"attrs":378,"content":379},{"textAlign":46},[380],{"text":381,"type":73},"Common categories:",{"type":75,"content":383},[384,395,404,415],{"type":78,"content":385},[386],{"type":81,"attrs":387,"content":388},{"textAlign":46},[389,393],{"text":390,"type":73,"marks":391},"Format",[392],{"type":97},{"text":394,"type":73}," (flagship, standard, express, dark kitchen, etc.)",{"type":78,"content":396},[397],{"type":81,"attrs":398,"content":399},{"textAlign":46},[400],{"text":401,"type":73,"marks":402},"Size or sales band",[403],{"type":97},{"type":78,"content":405},[406],{"type":81,"attrs":407,"content":408},{"textAlign":46},[409,413],{"text":410,"type":73,"marks":411},"Trade pattern",[412],{"type":97},{"text":414,"type":73}," (weekday office traffic, weekend leisure, tourist strip)",{"type":78,"content":416},[417],{"type":81,"attrs":418,"content":419},{"textAlign":46},[420],{"text":421,"type":73,"marks":422},"Operating hours",[423],{"type":97},{"type":81,"attrs":425,"content":426},{"textAlign":46},[427,429,435],{"text":428,"type":73},"Compare like with like. A city-centre flagship that runs late should not \"lose\" to a suburban day site on the same labour % target without context. ",{"text":430,"type":73,"marks":431},"Multi-location workforce management",[432],{"type":268,"attrs":433},{"href":434,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/gb/business-size/multi-location",{"text":436,"type":73}," can help when you standardise the process and still see each site clearly, rather than forcing every venue into one story.",{"type":64,"attrs":438,"content":439},{"level":69,"textAlign":46},[440],{"text":441,"type":73},"Run the network roll-up without erasing local reality",{"type":81,"attrs":443,"content":444},{"textAlign":46},[445],{"text":446,"type":73},"Once site signals exist, the network view can earn its keep. Use it to inform staffing decisions and management attention, not to flatten every rota into the same shape.",{"type":172,"attrs":448},{"id":46,"alt":449,"src":450,"title":19,"source":46,"copyright":46,"meta_data":451},"Hospitality workers serving customers at a busy restaurant counter","//a.storyblok.com/f/64010/0x0/01bd68ae03/ljafcvnyjdk.jpg",{},{"type":64,"attrs":453,"content":454},{"level":179,"textAlign":46},[455],{"text":456,"type":73},"Compare forecast, rota, and actuals across locations",{"type":81,"attrs":458,"content":459},{"textAlign":46},[460],{"text":461,"type":73},"Build a simple weekly variance view for every site in a category:",{"type":463,"content":464},"table",[465,493,520,546,572],{"type":466,"content":467},"tableRow",[468,477,485],{"type":469,"attrs":470,"content":471},"tableHeader",{"colspan":66,"rowspan":66,"colwidth":46},[472],{"type":81,"attrs":473,"content":474},{"textAlign":46},[475],{"text":476,"type":73},"Check",{"type":469,"attrs":478,"content":479},{"colspan":66,"rowspan":66,"colwidth":46},[480],{"type":81,"attrs":481,"content":482},{"textAlign":46},[483],{"text":484,"type":73},"What you compare",{"type":469,"attrs":486,"content":487},{"colspan":66,"rowspan":66,"colwidth":46},[488],{"type":81,"attrs":489,"content":490},{"textAlign":46},[491],{"text":492,"type":73},"What you look for",{"type":466,"content":494},[495,504,512],{"type":496,"attrs":497,"content":498},"tableCell",{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[499],{"type":81,"attrs":500,"content":501},{"textAlign":46},[502],{"text":503,"type":73},"Demand",{"type":496,"attrs":505,"content":506},{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[507],{"type":81,"attrs":508,"content":509},{"textAlign":46},[510],{"text":511,"type":73},"Forecast vs actual sales, covers, or visits",{"type":496,"attrs":513,"content":514},{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[515],{"type":81,"attrs":516,"content":517},{"textAlign":46},[518],{"text":519,"type":73},"Chronic over- or under-calls by daypart",{"type":466,"content":521},[522,530,538],{"type":496,"attrs":523,"content":524},{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[525],{"type":81,"attrs":526,"content":527},{"textAlign":46},[528],{"text":529,"type":73},"Hours",{"type":496,"attrs":531,"content":532},{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[533],{"type":81,"attrs":534,"content":535},{"textAlign":46},[536],{"text":537,"type":73},"Forecast hours vs hours on the rota vs worked hours",{"type":496,"attrs":539,"content":540},{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[541],{"type":81,"attrs":542,"content":543},{"textAlign":46},[544],{"text":545,"type":73},"Padding, late cuts, or silent overtime",{"type":466,"content":547},[548,556,564],{"type":496,"attrs":549,"content":550},{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[551],{"type":81,"attrs":552,"content":553},{"textAlign":46},[554],{"text":555,"type":73},"Cost",{"type":496,"attrs":557,"content":558},{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[559],{"type":81,"attrs":560,"content":561},{"textAlign":46},[562],{"text":563,"type":73},"Wage cost vs sales (where you use labour %)",{"type":496,"attrs":565,"content":566},{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[567],{"type":81,"attrs":568,"content":569},{"textAlign":46},[570],{"text":571,"type":73},"Sites that only look fine after call-outs",{"type":466,"content":573},[574,582,590],{"type":496,"attrs":575,"content":576},{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[577],{"type":81,"attrs":578,"content":579},{"textAlign":46},[580],{"text":581,"type":73},"Coverage",{"type":496,"attrs":583,"content":584},{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[585],{"type":81,"attrs":586,"content":587},{"textAlign":46},[588],{"text":589,"type":73},"Open gaps, call-outs, and multitasking load",{"type":496,"attrs":591,"content":592},{"colspan":66,"rowspan":66,"colwidth":46,"backgroundColor":46},[593],{"type":81,"attrs":594,"content":595},{"textAlign":46},[596],{"text":597,"type":73},"Potential coverage issues",{"type":81,"attrs":599,"content":600},{"textAlign":46},[601,603,609],{"text":602,"type":73},"Feed attendance and timesheet actuals back into the next forecast. ",{"text":604,"type":73,"marks":605},"Deputy's timesheet and scheduling records",[606],{"type":268,"attrs":607},{"href":608,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/gb/features/time-and-attendance",{"text":610,"type":73}," can help teams compare planned and worked time by site so the next plan can reflect what people actually worked, not only what the rota promised.",{"type":81,"attrs":612,"content":613},{"textAlign":46},[614],{"text":615,"type":73},"If forecast said busy, the rota stayed lean, and actuals moved into overtime, that may indicate an opportunity to review the forecast, roster, and actuals together rather than treating the variance as unexpected trade.",{"type":64,"attrs":617,"content":618},{"level":179,"textAlign":46},[619],{"text":620,"type":73},"Share people and hours between nearby sites where appropriate",{"type":81,"attrs":622,"content":623},{"textAlign":46},[624],{"text":625,"type":73},"For organisations that share employees between locations, a network view can be useful when one site peaks and appropriately trained people are available at another location.",{"type":81,"attrs":627,"content":628},{"textAlign":46},[629],{"text":630,"type":73},"Practical rules that can keep shared staffing sane:",{"type":75,"content":632},[633,644,655,666],{"type":78,"content":634},[635],{"type":81,"attrs":636,"content":637},{"textAlign":46},[638,642],{"text":639,"type":73,"marks":640},"Prefer hour moves over permanent headcount moves",[641],{"type":97},{"text":643,"type":73}," for one-off peaks",{"type":78,"content":645},[646],{"type":81,"attrs":647,"content":648},{"textAlign":46},[649,653],{"text":650,"type":73,"marks":651},"Train a multi-site pool",[652],{"type":97},{"text":654,"type":73}," on the roles that travel cleanly",{"type":78,"content":656},[657],{"type":81,"attrs":658,"content":659},{"textAlign":46},[660,664],{"text":661,"type":73,"marks":662},"Set travel and notice expectations",[663],{"type":97},{"text":665,"type":73}," before the crisis text thread starts",{"type":78,"content":667},[668],{"type":81,"attrs":669,"content":670},{"textAlign":46},[671,675],{"text":672,"type":73,"marks":673},"Maintain appropriate site coverage",[674],{"type":97},{"text":676,"type":73}," so shared staffing does not leave a location short",{"type":81,"attrs":678,"content":679},{"textAlign":46},[680,686,688,694,696,702],{"text":681,"type":73,"marks":682},"Retail workforce management",[683],{"type":268,"attrs":684},{"href":685,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/gb/industry/retail",{"text":687,"type":73}," and ",{"text":689,"type":73,"marks":690},"hospitality workforce management",[691],{"type":268,"attrs":692},{"href":693,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/gb/industry/hospitality",{"text":695,"type":73}," often live with uneven peaks across locations. Where appropriate, shared staffing can be one option for responding to uneven demand between locations. For rota mechanics that can make multi-site imbalance worse, see common ",{"text":697,"type":73,"marks":698},"multi-site rota challenges",[699],{"type":268,"attrs":700},{"href":701,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/gb/blog/7-common-challenges-of-shift-scheduling-powerful-fixes",{"text":703,"type":73},".",{"type":81,"attrs":705,"content":706},{"textAlign":46},[707],{"text":708,"type":73},"Do not claim a measured pound win from pooling unless you have your own numbers. Track whether shared shifts reduced emergency call-outs and overtime at the receiving site.",{"type":64,"attrs":710,"content":711},{"level":179,"textAlign":46},[712],{"text":713,"type":73},"Keep manager judgment inside clear override rules",{"type":81,"attrs":715,"content":716},{"textAlign":46},[717],{"text":718,"type":73},"Local knowledge can still beat the model when the street is closed, a coach party lands, or a key person calls out an hour before open. The goal is structured judgment, not gut-only rota building.",{"type":81,"attrs":720,"content":721},{"textAlign":46},[722],{"text":723,"type":73},"Set override rules such as:",{"type":725,"attrs":726,"content":727},"ordered_list",{"order":66},[728,735,742,749],{"type":78,"content":729},[730],{"type":81,"attrs":731,"content":732},{"textAlign":46},[733],{"text":734,"type":73},"Managers may adjust draft hours within a set band without approval",{"type":78,"content":736},[737],{"type":81,"attrs":738,"content":739},{"textAlign":46},[740],{"text":741,"type":73},"Larger moves need a short reason code (event, weather, temporary closure, VIP booking)",{"type":78,"content":743},[744],{"type":81,"attrs":745,"content":746},{"textAlign":46},[747],{"text":748,"type":73},"Overrides stay visible in the weekly review so the model can improve",{"type":78,"content":750},[751],{"type":81,"attrs":752,"content":753},{"textAlign":46},[754],{"text":755,"type":73},"Keep managers responsible for reviewing and approving staffing and scheduling decisions",{"type":81,"attrs":757,"content":758},{"textAlign":46},[759,765],{"text":760,"type":73,"marks":761},"Deputy scheduling tools",[762],{"type":268,"attrs":763},{"href":764,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/gb/features/scheduling-software",{"text":766,"type":73}," can support managers in building and reviewing rotas.",{"type":81,"attrs":768,"content":769},{"textAlign":46},[770],{"text":771,"type":73},"Customers remain responsible for published rotas, pay outcomes, and how they apply workplace rules. Tools support the workflow. They do not replace your judgment.","cms-blog-richtext",{"_uid":774,"ctas":775,"theme":789,"component":790,"hide_capterra":55,"spacer_bottom":791,"call_to_action":792,"call_to_action_style":53},"08d76f94-17a1-4d9b-ac1c-4967d29496cf",[776,784],{"_uid":777,"link":778,"text":781,"type":782,"component":783,"analyticsId":19},"60e45754-bede-48c9-a4ca-8c2405866437",{"id":19,"url":19,"linktype":779,"fieldtype":780,"cached_url":19},"story","multilink","Start for free","signup","buttonContentType",{"_uid":785,"link":786,"text":787,"type":788,"component":783,"analyticsId":19},"b24b9fd5-49cf-403b-bce3-66cd9fde953e",{"id":19,"url":19,"linktype":779,"fieldtype":780,"cached_url":19},"See how it works","consultation","azure","cms-cta-dark","40",{"type":60,"content":793},[794],{"type":81,"content":795},[796],{"text":797,"type":73},"Discover how Deputy can make managing your team effortless",{"_uid":799,"content":800,"component":772},"50787fc3-d1a3-4d18-9c0d-f1b18466b9dd",{"type":60,"content":801},[802,808,812,884,888,894,898,902,903,907,947,951,957,961,965,1009,1013,1017,1023,1027,1031,1057,1061,1070,1077,1083,1087,1093,1097,1103,1107,1113,1117],{"type":64,"attrs":803,"content":805},{"id":804,"level":69},"a-practical-weekly-cadence-for-multi-site-labour-forecasting",[806],{"text":807,"type":73},"A practical weekly cadence for multi-site labour forecasting",{"type":81,"content":809},[810],{"text":811,"type":73},"Use one repeatable rhythm so site managers and regional leads work from the same clock.",{"type":725,"content":813},[814,824,834,844,854,864,874],{"type":78,"content":815},[816],{"type":81,"content":817},[818,822],{"text":819,"type":73,"marks":820},"Lock demand inputs",[821],{"type":97},{"text":823,"type":73}," (POS, bookings, events calendar, known closures) by a fixed cutoff",{"type":78,"content":825},[826],{"type":81,"content":827},[828,832],{"text":829,"type":73,"marks":830},"Generate site-level demand forecasts",[831],{"type":97},{"text":833,"type":73}," for the planning horizon you actually build rotas to",{"type":78,"content":835},[836],{"type":81,"content":837},[838,842],{"text":839,"type":73,"marks":840},"Apply each site's labour model",[841],{"type":97},{"text":843,"type":73}," to turn demand into role hours and coverage bands",{"type":78,"content":845},[846],{"type":81,"content":847},[848,852],{"text":849,"type":73,"marks":850},"Build draft rotas",[851],{"type":97},{"text":853,"type":73}," from those hours, including multi-site pool options where relevant",{"type":78,"content":855},[856],{"type":81,"content":857},[858,862],{"text":859,"type":73,"marks":860},"Publish with enough lead time",[861],{"type":97},{"text":863,"type":73}," for your operation and any notice expectations you follow",{"type":78,"content":865},[866],{"type":81,"content":867},[868,872],{"text":869,"type":73,"marks":870},"Run a mid-week check",[871],{"type":97},{"text":873,"type":73}," on early actuals, call-outs, and cost drift",{"type":78,"content":875},[876],{"type":81,"content":877},[878,882],{"text":879,"type":73,"marks":880},"Close the week with an accuracy review",[881],{"type":97},{"text":883,"type":73}," by site category: forecast vs actual demand, hours on the rota vs worked hours, and override themes",{"type":81,"content":885},[886],{"text":887,"type":73},"Keep the meeting short. Review exceptions and chronic bias, not every quiet Tuesday that behaved as expected.",{"type":64,"attrs":889,"content":891},{"id":890,"level":69},"what-good-looks-like-when-you-measure-accuracy",[892],{"text":893,"type":73},"What good looks like when you measure accuracy",{"type":81,"content":895},[896],{"text":897,"type":73},"\"Good\" is not a vendor accuracy percentage. It is a stable habit of measuring the right gaps by site.",{"type":172,"attrs":899},{"alt":900,"src":901,"title":19},"Manager reviewing business charts and data on a laptop","//a.storyblok.com/f/64010/0x0/19ebff59be/cielzqjr0sq.jpg",{"type":81},{"type":81,"content":904},[905],{"text":906,"type":73},"Track at least:",{"type":75,"content":908},[909,919,927,937],{"type":78,"content":910},[911],{"type":81,"content":912},[913,917],{"text":914,"type":73,"marks":915},"Forecast vs actual demand",[916],{"type":97},{"text":918,"type":73}," by location and daypart",{"type":78,"content":920},[921],{"type":81,"content":922},[923],{"text":924,"type":73,"marks":925},"Forecast or target hours vs worked hours",[926],{"type":97},{"type":78,"content":928},[929],{"type":81,"content":930},[931,935],{"text":932,"type":73,"marks":933},"Bias",[934],{"type":97},{"text":936,"type":73}," (a site that is often over-forecast or often under-forecast)",{"type":78,"content":938},[939],{"type":81,"content":940},[941,945],{"text":942,"type":73,"marks":943},"Special weeks",[944],{"type":97},{"text":946,"type":73}," tagged separately (stocktake, festival, extreme weather) so they do not poison the baseline",{"type":81,"content":948},[949],{"text":950,"type":73},"Improve the labour model where bias repeats. Improve the input list where events keep surprising you. Review the shared-staffing approach where the same two sites repeatedly need last-minute coverage.",{"type":64,"attrs":952,"content":954},{"id":953,"level":69},"how-to-choose-multi-site-labour-forecasting-tools",[955],{"text":956,"type":73},"How to choose multi-site labour forecasting tools",{"type":81,"content":958},[959],{"text":960,"type":73},"Buy for the operating model you just built: site signal first, network roll-up second, manager review always on.",{"type":81,"content":962},[963],{"text":964,"type":73},"Score tools against questions like these:",{"type":75,"content":966},[967,973,979,985,991,997,1003],{"type":78,"content":968},[969],{"type":81,"content":970},[971],{"text":972,"type":73},"Can each location keep its own demand drivers and labour model?",{"type":78,"content":974},[975],{"type":81,"content":976},[977],{"text":978,"type":73},"Can regional leads see forecast, rota, and actuals side by side across sites?",{"type":78,"content":980},[981],{"type":81,"content":982},[983],{"text":984,"type":73},"Do POS, bookings, or other demand systems connect cleanly?",{"type":78,"content":986},[987],{"type":81,"content":988},[989],{"text":990,"type":73},"Is there a clear path from forecasted demand into a draft rota for review?",{"type":78,"content":992},[993],{"type":81,"content":994},[995],{"text":996,"type":73},"Can managers work the plan on mobile when they are on the floor?",{"type":78,"content":998},[999],{"type":81,"content":1000},[1001],{"text":1002,"type":73},"Can you see labour cost impact while you still edit the rota?",{"type":78,"content":1004},[1005],{"type":81,"content":1006},[1007],{"text":1008,"type":73},"Does the product help support your compliance workflows with configurable rules and records, while you remain responsible for applicable legal requirements?",{"type":81,"content":1010},[1011],{"text":1012,"type":73},"Deputy is designed to support compliance workflows but does not provide legal advice or guarantee compliance. Customers remain responsible for configuring the platform appropriately and complying with applicable laws and regulations.",{"type":81,"content":1014},[1015],{"text":1016,"type":73},"If a tool only gives you a company-wide chart, you may need to recreate site-level analysis elsewhere. If it only helps one manager build one rota, a true network roll-up can be harder to run.",{"type":64,"attrs":1018,"content":1020},{"id":1019,"level":69},"put-site-signal-and-network-roll-up-to-work",[1021],{"text":1022,"type":73},"Put site signal and network roll-up to work",{"type":81,"content":1024},[1025],{"text":1026,"type":73},"Multi site labour forecasting is not a prettier version of last year's template. It is a two-layer system: local demand and labour models that tell the truth about each site, plus a network view that can inform staffing decisions, people moves, and management attention where the work actually is.",{"type":81,"content":1028},[1029],{"text":1030,"type":73},"Do this next:",{"type":75,"content":1032},[1033,1039,1045,1051],{"type":78,"content":1034},[1035],{"type":81,"content":1036},[1037],{"text":1038,"type":73},"Write down demand inputs and a labour model for every location category you run",{"type":78,"content":1040},[1041],{"type":81,"content":1042},[1043],{"text":1044,"type":73},"Stand up a weekly forecast-rota-actuals review with override reason codes",{"type":78,"content":1046},[1047],{"type":81,"content":1048},[1049],{"text":1050,"type":73},"Consider a trained multi-site pool before you default to overtime or panic hires",{"type":78,"content":1052},[1053],{"type":81,"content":1054},[1055],{"text":1056,"type":73},"Measure bias by site, not only group labour %",{"type":81,"content":1058},[1059],{"text":1060,"type":73},"You own the published rota and the outcomes. The right process, and the right tools beside it, can make that ownership clearer week after week.",{"type":81,"content":1062},[1063,1069],{"text":1064,"type":73,"marks":1065},"Contact for a Deputy demo today",[1066],{"type":268,"attrs":1067},{"href":1068,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/gb/contact-sales",{"text":703,"type":73},{"type":64,"attrs":1071,"content":1074},{"id":1072,"level":1073},"faq",4,[1075],{"text":1076,"type":73},"FAQ",{"type":81,"content":1078},[1079],{"text":1080,"type":73,"marks":1081},"How is multi-site labour forecasting different from single-site forecasting?",[1082],{"type":97},{"type":81,"content":1084},[1085],{"text":1086,"type":73},"Multi-site forecasting still needs a solid forecast at each location, then adds comparison across the group. Single-site work can stop at one demand curve and one rota. Multi-site work adds a shared view so you can make more informed decisions about hours and people between locations without erasing local demand signals.",{"type":81,"content":1088},[1089],{"text":1090,"type":73,"marks":1091},"How often should multi-site labour forecasts be updated?",[1092],{"type":97},{"type":81,"content":1094},[1095],{"text":1096,"type":73},"Update on the same cadence you build rotas, with a mid-cycle check when trade or call-outs move early. If you build rotas weekly, refresh the forecast with that cycle and adjust mid-week when actuals diverge. Feed attendance and sales actuals back into the next forecast so the plan reflects what really happened, not only what you planned.",{"type":81,"content":1098},[1099],{"text":1100,"type":73,"marks":1101},"Should every location use the same staffing ratio?",[1102],{"type":97},{"type":81,"content":1104},[1105],{"text":1106,"type":73},"Not necessarily. Shared categories can use a starting model, but individual sites may need rates, minimums, and role mixes that reflect their format and trade pattern. Set labour models by location or category, then test them against actuals instead of locking one ratio for every address.",{"type":81,"content":1108},[1109],{"text":1110,"type":73,"marks":1111},"Can AI-assisted forecasting replace site manager judgment?",[1112],{"type":97},{"type":81,"content":1114},[1115],{"text":1116,"type":73},"No. Where assistive or AI-enabled tools are used, they should support rather than replace appropriate manager review and decision-making. Managers still review and approve what gets published, document overrides, and own how local conditions, people issues, and workplace rules apply on the day.",{"type":81,"content":1118},[1119],{"text":1120,"type":73,"marks":1121},"Disclaimer: This article provides general information only and is not legal advice. Workplace obligations vary depending on your circumstances. Deputy is designed to support leave, payroll, time & attendance and scheduling workflows but does not provide legal advice or guarantee compliance. Employers remain responsible for complying with applicable workplace laws and configuring the platform to meet their requirements.",[1122],{"type":1123},"italic","blog-post","2026-08-26 02:29",{"imageAlt":1127,"minWidth":1128,"imageName":1129,"imageS3Key":1130,"mobileWidth":1131,"desktopWidth":1131,"imagePublicUrl":1132,"imageOriginalUrl":1133,"sourceImageWidth":1128,"sourceImageHeight":1134},"Manager forecasting labour 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everything you need to know about streamlining business growth, staff support, and more","tags","article","_content_types/tags/types/article",-30,[],12008165,"7f931f16-1cd1-42a9-a9fd-6f5a170cd1e7","2020-07-11T12:44:21.449Z",[],[1162],{"name":1163,"created_at":1164,"published_at":1165,"updated_at":1166,"id":1167,"uuid":1168,"content":1169,"slug":1174,"full_slug":1175,"sort_by_date":46,"position":1176,"tag_list":1177,"is_startpage":49,"parent_id":1178,"meta_data":46,"group_id":1179,"first_published_at":1180,"release_id":46,"lang":53,"path":46,"alternates":1181,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},"Labour 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Your Current Multi-Location Employee Attendance Tracking System Is Making Your Job Harder","2025-05-22T17:46:09.908Z","2026-07-01T06:40:00.395Z","2026-07-01T06:40:00.415Z",675554660,"e6b5433e-b5d1-4cf2-8c24-4d1948c581f2",{"seo":1346,"_uid":1353,"AI_SEO":19,"author":1354,"content":1359,"headline":1888,"component":1124,"post_date":1889,"thumbnail":1890,"types_tag":1899,"features_tag":1906,"show_resource":55,"industries_tag":1927,"related_articles":1946},{"_uid":1347,"title":14,"plugin":15,"seoTitle":1348,"description":1349,"seoKeywords":1350,"seoTitleInput":1351,"seoDescription":1352},"92601abf-d9f9-43b0-80ca-084a0c97e6ba","The Problem with Basic Employee Attendance Tracking Systems — Deputy","This plugin provides a robust implementation of various SEO metadata requirements","attendance tracking for multi-location businesses\nmulti-location attendance management\nGPS attendance tracking UK\nemployee time clock multiple locations\ngeofencing clock in\ncloud-based time and attendance\nshift worker attendance tracking\nbreak compliance UK\nmulti-site workforce management\nattendance tracking software UK\nbuddy punching prevention\nmobile time clock app\npayroll attendance integration\nWorking Time Regulations attendance","The Problem with Basic Employee Attendance Tracking Systems","Attendance tracking for multi-location businesses causes payroll errors and compliance risk. Learn how GPS clock-ins and mobile apps can help.","2a78ef95-0465-4e73-b5fc-b7b86f23619b",{"name":21,"created_at":22,"published_at":23,"updated_at":24,"id":25,"uuid":26,"content":1355,"slug":44,"full_slug":45,"sort_by_date":46,"position":47,"tag_list":1357,"is_startpage":49,"parent_id":50,"meta_data":46,"group_id":51,"first_published_at":52,"release_id":46,"lang":53,"path":46,"alternates":1358,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},{"_uid":28,"name":21,"image":1356,"component":42,"description":43},{"_uid":30,"title":31,"plugin":32,"imageAlt":33,"minWidth":34,"imageName":35,"imageS3Key":36,"description":37,"mobileWidth":38,"desktopWidth":38,"assetSelector":19,"imagePublicUrl":39,"imageOriginalUrl":40,"sourceImageWidth":41,"sourceImageHeight":41},[],[],[1360,1664,1680],{"_uid":1361,"content":1362,"component":772},"cb2586dd-77e4-4872-9cff-e4bedf12b8a1",{"type":60,"content":1363},[1364,1390,1395,1399,1403,1458,1462,1466,1471,1475,1480,1484,1489,1501,1513,1518,1522,1526,1531,1535,1540,1550,1554,1565,1569,1574,1578,1588,1592,1597,1601,1605,1609,1614,1618,1628,1632,1637,1641,1653],{"type":75,"content":1365},[1366,1372,1378,1384],{"type":78,"content":1367},[1368],{"type":81,"content":1369},[1370],{"text":1371,"type":73},"Inconsistent attendance tracking across sites leads to payroll errors, understaffing, and compliance risk under UK Working Time Regulations",{"type":78,"content":1373},[1374],{"type":81,"content":1375},[1376],{"text":1377,"type":73},"GPS-enabled time clocks and geofencing can help verify that staff clock in at the correct location",{"type":78,"content":1379},[1380],{"type":81,"content":1381},[1382],{"text":1383,"type":73},"Connecting attendance data to payroll and rota systems can help reduce manual admin and support accurate records",{"type":78,"content":1385},[1386],{"type":81,"content":1387},[1388],{"text":1389,"type":73},"A mobile-first approach gives shift workers self-service access to rotas, time-off requests, and shift swaps from any site",{"type":64,"attrs":1391,"content":1392},{"level":69},[1393],{"text":1394,"type":73},"Common attendance tracking problems across multiple locations",{"type":81,"content":1396},[1397],{"text":1398,"type":73},"If you're running teams across several sites, you already know the headache. One location uses paper sign-in sheets. Another relies on a wall-mounted clock. A third has staff texting their manager when they arrive. The result? A patchwork of records that don't match up when payroll day arrives.",{"type":81,"content":1400},[1401],{"text":1402,"type":73},"Here are the most common problems multi-location managers face with attendance tracking:",{"type":75,"content":1404},[1405,1415,1425,1431,1437,1443],{"type":78,"content":1406},[1407],{"type":81,"content":1408},[1409,1413],{"text":1410,"type":73,"marks":1411},"Buddy punching",[1412],{"type":97},{"text":1414,"type":73}," across sites where there's no verification that the person clocking in is actually the person working",{"type":78,"content":1416},[1417],{"type":81,"content":1418},[1419,1423],{"text":1420,"type":73,"marks":1421},"No location verification",[1422],{"type":97},{"text":1424,"type":73}," so you can't confirm whether a team member clocked in at the right site, or clocked in from home before travelling",{"type":78,"content":1426},[1427],{"type":81,"content":1428},[1429],{"text":1430,"type":73},"Inconsistent methods between locations, meaning one site's data looks completely different from another's",{"type":78,"content":1432},[1433],{"type":81,"content":1434},[1435],{"text":1436,"type":73},"Manual timesheets that rely on memory, leading to rounded hours and inaccurate records",{"type":78,"content":1438},[1439],{"type":81,"content":1440},[1441],{"text":1442,"type":73},"Late or missing clock-ins that create gaps in your data and disputes at pay time",{"type":78,"content":1444},[1445],{"type":81,"content":1446},[1447,1449,1456],{"text":1448,"type":73},"No visibility of ",{"text":1450,"type":73,"marks":1451},"absence patterns",[1452],{"type":268,"attrs":1453},{"href":1454,"uuid":46,"anchor":46,"target":1455,"linktype":272},"https://www.deputy.com/gb/blog/absence-management-your-guide-for-how-to-properly-handle-it","_self",{"text":1457,"type":73}," across your whole operation",{"type":81,"content":1459},[1460],{"text":1461,"type":73},"When your attendance data is fragmented, you're flying blind. You can't spot trends in lateness, can't accurately forecast labour costs, and can't confidently say your records are ready for audit.",{"type":172,"attrs":1463},{"alt":1464,"src":1465,"title":19},"A hospitality manager checking employee attendance data on a tablet in a busy restaurant kitchen","//a.storyblok.com/f/64010/0x0/ff8ba5b409/image.png",{"type":64,"attrs":1467,"content":1468},{"level":69},[1469],{"text":1470,"type":73},"Why inaccurate attendance data costs more than you think",{"type":81,"content":1472},[1473],{"text":1474,"type":73},"A missed clock-in might seem minor. But multiply that by dozens of staff across multiple sites, and the ripple effects add up fast.",{"type":64,"attrs":1476,"content":1477},{"level":179},[1478],{"text":1479,"type":73},"Payroll errors drain time and money",{"type":81,"content":1481},[1482],{"text":1483,"type":73},"When attendance records are incomplete or inaccurate, payroll teams spend hours chasing missing data. They're cross-referencing rotas with paper timesheets, contacting managers for clarification, and manually adjusting entries. Every correction costs time, and overpayments or underpayments erode trust with your team.",{"type":64,"attrs":1485,"content":1486},{"level":179},[1487],{"text":1488,"type":73},"Break compliance risk under UK law",{"type":81,"content":1490},[1491,1493,1499],{"text":1492,"type":73},"Under the ",{"text":1494,"type":73,"marks":1495},"Working Time Regulations 1998",[1496],{"type":268,"attrs":1497},{"href":1498,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.gov.uk/rest-breaks-work",{"text":1500,"type":73},", workers are entitled to rest breaks during shifts, daily rest periods, and weekly rest. If you can't demonstrate that breaks were taken, you're exposed to risk. Without accurate tracking, it's difficult to show that your team received their entitled rest, particularly for workers moving between sites during a single shift.",{"type":81,"content":1502},[1503,1505,1511],{"text":1504,"type":73},"Deputy's ",{"text":1506,"type":73,"marks":1507},"break planning",[1508],{"type":268,"attrs":1509},{"href":1510,"uuid":46,"anchor":46,"target":1455,"linktype":272},"https://www.deputy.com/gb/features/break-planning",{"text":1512,"type":73}," features can help surface potential break compliance issues for manager review, rather than relying on memory or manual records.",{"type":64,"attrs":1514,"content":1515},{"level":179},[1516],{"text":1517,"type":73},"Understaffing goes unnoticed",{"type":81,"content":1519},[1520],{"text":1521,"type":73},"If you don't have reliable attendance data, you can't spot understaffing patterns until they become a crisis. Unplanned absence creates a knock-on cost through lost productivity, overtime payments, and temporary cover. Without a clear picture across all your locations, you're always reacting rather than planning ahead.",{"type":81,"content":1523},[1524],{"text":1525,"type":73},"Deputy's own UK shift data shows that attendance patterns vary significantly by sector and site type. That kind of visibility starts with consistent, accurate clock-in data across every location.",{"type":64,"attrs":1527,"content":1528},{"level":69},[1529],{"text":1530,"type":73},"How to fix attendance tracking for multi-location businesses",{"type":81,"content":1532},[1533],{"text":1534,"type":73},"The good news: fixing fragmented attendance doesn't require ripping everything out and starting again. Here's a step-by-step approach that works for hospitality and retail teams managing shift-based workers across the UK.",{"type":64,"attrs":1536,"content":1537},{"level":179},[1538],{"text":1539,"type":73},"Use GPS and geofencing to verify location",{"type":81,"content":1541},[1542,1544,1548],{"text":1543,"type":73},"One of the biggest gaps in multi-site attendance tracking is ",{"text":1545,"type":73,"marks":1546},"location verification",[1547],{"type":97},{"text":1549,"type":73},". Without it, you have no way to confirm that a team member actually arrived at the correct site before clocking in.",{"type":81,"content":1551},[1552],{"text":1553,"type":73},"GPS-enabled time clocks solve this by attaching a location stamp to every clock-in event. Geofencing takes it further by setting a virtual boundary around each site. If someone tries to clock in from outside that boundary, the system flags it.",{"type":81,"content":1555},[1556,1557,1563],{"text":1504,"type":73},{"text":1558,"type":73,"marks":1559},"employee time clock",[1560],{"type":268,"attrs":1561},{"href":1562,"uuid":46,"anchor":46,"target":1455,"linktype":272},"https://www.deputy.com/gb/features/employee-time-clock",{"text":1564,"type":73}," supports GPS location stamps, so you can see exactly where each clock-in happened. For multi-location operations, this gives you confidence that attendance records reflect reality, not just good intentions.",{"type":172,"attrs":1566},{"alt":1567,"src":1568,"title":19},"A retail employee clocking in on their smartphone at the start of their shift near a staff entrance","//a.storyblok.com/f/64010/0x0/883de36ced/image.png",{"type":64,"attrs":1570,"content":1571},{"level":179},[1572],{"text":1573,"type":73},"Replace manual processes with a cloud-based time clock",{"type":81,"content":1575},[1576],{"text":1577,"type":73},"Paper timesheets, spreadsheets, and wall-mounted clocks all share the same problem: they create data silos. Each site's records live in a different format, in a different place, and get compiled at different times.",{"type":81,"content":1579},[1580,1582,1586],{"text":1581,"type":73},"A cloud-based time clock gives you ",{"text":1583,"type":73,"marks":1584},"one consistent system",[1585],{"type":97},{"text":1587,"type":73}," across every location. Staff clock in and out from their phones or a shared tablet, and the data flows straight into a central dashboard. No more chasing paper, no more discrepancies between sites.",{"type":81,"content":1589},[1590],{"text":1591,"type":73},"Deputy's mobile app lets staff clock in and out from their own devices. Managers get a real-time view of who's on shift across all locations, without waiting for timesheets to be submitted at the end of the week.",{"type":64,"attrs":1593,"content":1594},{"level":179},[1595],{"text":1596,"type":73},"Connect your attendance data to payroll and rota systems",{"type":81,"content":1598},[1599],{"text":1600,"type":73},"Attendance data only becomes useful when it flows into the systems that depend on it. If your time clock doesn't talk to your payroll provider, someone still has to manually transfer hours, check for errors, and reconcile discrepancies.",{"type":81,"content":1602},[1603],{"text":1604,"type":73},"Look for an attendance system that integrates directly with your payroll software and rota tools. When a team member clocks in, that data should automatically feed into timesheet calculations and, ultimately, pay runs.",{"type":81,"content":1606},[1607],{"text":1608,"type":73},"Deputy integrates with major UK payroll providers, meaning approved timesheets can flow directly into your pay process. That connection can help reduce double handling and supports more accurate payroll data without extra admin.",{"type":64,"attrs":1610,"content":1611},{"level":179},[1612],{"text":1613,"type":73},"Set up automated break tracking and alerts",{"type":81,"content":1615},[1616],{"text":1617,"type":73},"Tracking breaks manually across multiple sites is nearly impossible. Managers are busy, staff forget to log breaks, and by the end of the week, records are incomplete. Under the Working Time Regulations, you need to demonstrate that rest entitlements are being met.",{"type":81,"content":1619},[1620,1622,1626],{"text":1621,"type":73},"Automated break tracking prompts staff to log breaks during their shift and alerts managers when a break hasn't been recorded. This surfaces potential issues ",{"text":1623,"type":73,"marks":1624},"for manager review",[1625],{"type":97},{"text":1627,"type":73}," before they become larger operational concerns.",{"type":81,"content":1629},[1630],{"text":1631,"type":73},"Deputy's break planning tools let you configure break rules by location, role, or shift length. The system surfaces potential gaps for manager review, giving you the information you need to act rather than relying on memory or guesswork.",{"type":64,"attrs":1633,"content":1634},{"level":179},[1635],{"text":1636,"type":73},"Give your team a mobile app for self-service",{"type":81,"content":1638},[1639],{"text":1640,"type":73},"When staff have to rely on managers for every rota question, time-off request, or shift swap, it creates bottlenecks. A mobile app puts this information in their hands, which reduces admin for managers and gives team members more control over their working lives.",{"type":81,"content":1642},[1643,1645,1651],{"text":1644,"type":73},"With Deputy's ",{"text":1646,"type":73,"marks":1647},"mobile app",[1648],{"type":268,"attrs":1649},{"href":1650,"uuid":46,"anchor":46,"target":1455,"linktype":272},"https://www.deputy.com/gb/mobile",{"text":1652,"type":73},", your team can view their rota, request time off, and swap shifts directly from their phone. They can also clock in and out, receive shift reminders, and stay connected with their team through the news feed. For a multi-location operation, this means every team member has the same experience regardless of which site they're working at.",{"type":1654,"content":1655},"blockquote",[1656,1660],{"type":81,"content":1657},[1658],{"text":1659,"type":73},"On Deputy you can cap people's work to 40 hours a week and make sure everybody gets at least some sort of a break during the week. But with the previous process it was all manual [and] time consuming.",{"type":81,"content":1661},[1662],{"text":1663,"type":73},"Wasib Awan, Box Office Manager at Winter Wonderland Hyde Park",{"_uid":1665,"ctas":1666,"theme":1673,"component":790,"hide_capterra":55,"spacer_bottom":791,"call_to_action":1674,"call_to_action_style":53},"a10ed680-4396-457f-8414-ecc1877c8af3",[1667,1670],{"_uid":1668,"link":1669,"text":781,"type":782,"component":783,"analyticsId":19},"61732b87-b6f5-479d-bbe3-726f42c58ce5",{"id":19,"url":19,"linktype":779,"fieldtype":780,"cached_url":19},{"_uid":1671,"link":1672,"text":787,"type":788,"component":783,"analyticsId":19},"212be1ef-f320-4d89-9332-39add66312ec",{"id":19,"url":19,"linktype":779,"fieldtype":780,"cached_url":19},"purple",{"type":60,"content":1675},[1676],{"type":81,"content":1677},[1678],{"text":1679,"type":73},"See how Deputy can bring consistency to attendance tracking across all your locations.",{"_uid":1681,"content":1682,"component":772},"18970da3-9185-42dd-b553-728fc3f77e6c",{"type":60,"content":1683},[1684,1689,1693,1735,1746,1751,1755,1760,1764,1769,1773,1778,1782,1787,1791,1803,1808,1814,1818,1824,1828,1834,1838,1844,1848,1854,1858,1863,1867,1878],{"type":64,"attrs":1685,"content":1686},{"level":69},[1687],{"text":1688,"type":73},"How to choose the right attendance system for multiple locations",{"type":81,"content":1690},[1691],{"text":1692,"type":73},"Not every time and attendance tool is built for multi-site operations. When you're evaluating options, focus on these criteria:",{"type":75,"content":1694},[1695,1705,1711,1717,1723,1729],{"type":78,"content":1696},[1697],{"type":81,"content":1698},[1699,1703],{"text":1700,"type":73,"marks":1701},"Multi-site visibility",[1702],{"type":97},{"text":1704,"type":73}," with a single dashboard that shows attendance across all your locations in real time",{"type":78,"content":1706},[1707],{"type":81,"content":1708},[1709],{"text":1710,"type":73},"Mobile access for both managers and staff, so clock-ins, approvals, and rota checks happen on the go",{"type":78,"content":1712},[1713],{"type":81,"content":1714},[1715],{"text":1716,"type":73},"Integrations with your existing payroll, HR, and rota systems to reduce manual data transfer",{"type":78,"content":1718},[1719],{"type":81,"content":1720},[1721],{"text":1722,"type":73},"Compliance support features that surface potential issues (such as missed breaks or excessive hours) for manager review",{"type":78,"content":1724},[1725],{"type":81,"content":1726},[1727],{"text":1728,"type":73},"Location verification through GPS or geofencing to confirm staff are at the correct site",{"type":78,"content":1730},[1731],{"type":81,"content":1732},[1733],{"text":1734,"type":73},"Reporting that lets you compare attendance patterns across locations, roles, and time periods",{"type":81,"content":1736},[1737,1739,1744],{"text":1738,"type":73},"A ",{"text":1740,"type":73,"marks":1741},"time and attendance solution",[1742],{"type":268,"attrs":1743},{"href":608,"uuid":46,"anchor":46,"target":1455,"linktype":272},{"text":1745,"type":73}," can help replace fragmented manual processes with a consistent, connected system. The right platform grows with your business, whether you're running three sites or 30.",{"type":64,"attrs":1747,"content":1748},{"level":69},[1749],{"text":1750,"type":73},"Getting your team on board with a new system",{"type":81,"content":1752},[1753],{"text":1754,"type":73},"Even the best attendance system won't work if your team doesn't use it. Rolling out new technology across multiple locations takes planning, clear communication, and ongoing support.",{"type":64,"attrs":1756,"content":1757},{"level":179},[1758],{"text":1759,"type":73},"Start with a clear \"why\"",{"type":81,"content":1761},[1762],{"text":1763,"type":73},"Your team needs to understand what's in it for them, not just what's in it for the business. Frame the change around their pain points: no more chasing managers for rota updates, no more pay disputes caused by missing clock-ins, and easier shift swaps.",{"type":64,"attrs":1765,"content":1766},{"level":179},[1767],{"text":1768,"type":73},"Run a pilot at one location",{"type":81,"content":1770},[1771],{"text":1772,"type":73},"Pick one site to trial the new system. Choose a location with an engaged manager who can champion the change, troubleshoot issues, and share feedback before you roll out company-wide.",{"type":64,"attrs":1774,"content":1775},{"level":179},[1776],{"text":1777,"type":73},"Train in small groups",{"type":81,"content":1779},[1780],{"text":1781,"type":73},"Large group training sessions rarely stick. Instead, run short hands-on sessions with small groups at each site. Focus on the three or four actions staff will use most: clocking in, viewing their rota, requesting time off, and logging breaks.",{"type":64,"attrs":1783,"content":1784},{"level":179},[1785],{"text":1786,"type":73},"Address resistance directly",{"type":81,"content":1788},[1789],{"text":1790,"type":73},"Some team members will worry about being \"tracked.\" Be upfront about what data you're collecting, why you need it, and how it protects them too (accurate pay, documented breaks). Transparency builds trust.",{"type":81,"content":1792},[1793,1795,1801],{"text":1794,"type":73},"If you're dealing with staff who don't show up without warning, having a clear ",{"text":1796,"type":73,"marks":1797},"no call no show policy",[1798],{"type":268,"attrs":1799},{"href":1800,"uuid":46,"anchor":46,"target":1455,"linktype":272},"https://www.deputy.com/gb/blog/how-to-avoid-a-no-call-no-show",{"text":1802,"type":73}," alongside your new system helps set expectations across all sites.",{"type":64,"attrs":1804,"content":1805},{"level":1073},[1806],{"text":1807,"type":73},"Frequently asked questions",{"type":81,"content":1809},[1810],{"text":1811,"type":73,"marks":1812},"How does GPS attendance tracking work for multi-location teams?",[1813],{"type":97},{"type":81,"content":1815},[1816],{"text":1817,"type":73},"GPS attendance tracking attaches a location stamp to each clock-in event. When a team member clocks in using a mobile app, the system records their GPS coordinates. Geofencing adds a virtual boundary around each site, so you can verify that clock-ins happen at the correct location. Deputy's time clock supports GPS location stamps across all your sites.",{"type":81,"content":1819},[1820],{"text":1821,"type":73,"marks":1822},"Can attendance software help with UK break compliance?",[1823],{"type":97},{"type":81,"content":1825},[1826],{"text":1827,"type":73},"Yes. Attendance software can help you track whether breaks are being logged during shifts, and surface potential gaps for manager review. Under the Working Time Regulations 1998, workers are entitled to rest breaks. Deputy's break planning features let you configure break rules and receive alerts when breaks haven't been recorded, supporting your compliance efforts.",{"type":81,"content":1829},[1830],{"text":1831,"type":73,"marks":1832},"What's the easiest way to track attendance across multiple sites?",[1833],{"type":97},{"type":81,"content":1835},[1836],{"text":1837,"type":73},"A cloud-based time clock with a mobile app gives you a single, consistent system across every location. Staff clock in from their phones, data syncs to a central dashboard, and managers can view attendance across all sites in real time. This replaces the patchwork of paper timesheets and manual processes that create discrepancies between locations.",{"type":81,"content":1839},[1840],{"text":1841,"type":73,"marks":1842},"How do I reduce buddy punching across locations?",[1843],{"type":97},{"type":81,"content":1845},[1846],{"text":1847,"type":73},"GPS verification and geofencing can help reduce the risk of buddy punching in multi-site operations. When each clock-in is tied to a verified location, it's much harder for someone to clock in on behalf of a colleague at a different site. Deputy's GPS-enabled time clock can help reduce this risk by confirming location at the point of clock-in.",{"type":81,"content":1849},[1850],{"text":1851,"type":73,"marks":1852},"Does Deputy integrate with UK payroll providers?",[1853],{"type":97},{"type":81,"content":1855},[1856],{"text":1857,"type":73},"Yes. Deputy integrates with major UK payroll providers, so approved timesheets and attendance data can flow directly into your pay process. This can help reduce manual data transfer, support payroll accuracy, and save time during each pay run.",{"type":64,"attrs":1859,"content":1860},{"level":1073},[1861],{"text":1862,"type":73},"Simplify attendance tracking across every location",{"type":81,"content":1864},[1865],{"text":1866,"type":73},"Fixing attendance tracking across multiple locations doesn't have to mean months of disruption. Start with GPS-verified clock-ins to build confidence in your data. Connect that data to your payroll and rota systems so it actually flows where it's needed. Give your team a mobile app so they can self-serve, and set up automated break alerts to surface issues for manager review.",{"type":81,"content":1868},[1869,1871,1876],{"text":1870,"type":73},"Deputy brings all of this together in one platform built for shift-based teams. With ",{"text":1872,"type":73,"marks":1873},"attendance features",[1874],{"type":268,"attrs":1875},{"href":608,"uuid":46,"anchor":46,"target":1455,"linktype":272},{"text":1877,"type":73}," designed for multi-location operations, you can track time, verify locations, and support your compliance efforts from a single dashboard.",{"type":81,"content":1879},[1880,1886],{"text":1881,"type":73,"marks":1882},"Try Deputy for free",[1883],{"type":268,"attrs":1884},{"href":1885,"uuid":46,"anchor":46,"target":1455,"linktype":272},"https://www.deputy.com/gb/free-trial",{"text":1887,"type":73}," and see how it works across all your sites.","How To Fix Attendance Tracking Across Multiple Locations","2026-05-19 00:00",{"_uid":1891,"title":31,"imgSrc":19,"plugin":32,"imageAlt":1892,"minWidth":1128,"imageName":1893,"imageS3Key":1894,"description":37,"mobileWidth":1131,"desktopWidth":1131,"assetSelector":19,"imagePublicUrl":1895,"imageOriginalUrl":1896,"sourceImageWidth":1897,"sourceImageHeight":1898},"0e76aa19-28b3-4e67-adea-afbf42129c45","A retail manager reviewing time and attendance records","istock-1824217014.jpg","f/64010/1411x744/eb948dc009/istock-1824217014.jpg","https://s3.amazonaws.com/a.storyblok.com/f/64010/1411x744/eb948dc009/istock-1824217014.jpg","https://a.storyblok.com/f/64010/1411x744/eb948dc009/istock-1824217014.jpg",1411,744,[1900],{"name":1137,"created_at":1138,"published_at":1139,"updated_at":1140,"id":1141,"uuid":1142,"content":1901,"slug":1153,"full_slug":1154,"sort_by_date":46,"position":1155,"tag_list":1904,"is_startpage":49,"parent_id":1157,"meta_data":46,"group_id":1158,"first_published_at":1159,"release_id":46,"lang":53,"path":46,"alternates":1905,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},{"_uid":1144,"icon":1902,"link":1903,"name":1150,"subline":1151,"headline":1150,"component":1152},{"_uid":1146,"title":31,"imgSrc":19,"plugin":32,"imageAlt":19,"minWidth":1147,"imageName":19,"imageS3Key":19,"description":37,"mobileWidth":1148,"desktopWidth":1148,"assetSelector":19,"imagePublicUrl":19,"sourceImageWidth":19,"sourceImageHeight":19},{"id":19,"url":19,"anchor":19,"linktype":779,"fieldtype":780,"cached_url":19},[],[],[1907],{"name":1908,"created_at":1909,"published_at":1910,"updated_at":1911,"id":1912,"uuid":1913,"content":1914,"slug":1920,"full_slug":1921,"sort_by_date":46,"position":1922,"tag_list":1923,"is_startpage":49,"parent_id":1178,"meta_data":46,"group_id":1924,"first_published_at":1925,"release_id":46,"lang":53,"path":46,"alternates":1926,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},"Time and attendance","2022-04-11T01:56:55.228Z","2022-04-21T01:15:18.251Z","2022-04-21T01:15:18.273Z",123293008,"1776453c-e38f-4e7c-845e-e5724c4ac936",{"_uid":1915,"icon":1916,"link":1918,"name":1908,"subline":1919,"headline":1908,"component":1152},"2c93c34f-89ff-44c2-a9c6-69872c376df1",{"_uid":1917,"title":31,"imgSrc":19,"plugin":32,"imageAlt":19,"minWidth":1147,"imageName":19,"imageS3Key":19,"description":37,"mobileWidth":1148,"desktopWidth":1148,"assetSelector":19,"imagePublicUrl":19,"sourceImageWidth":19,"sourceImageHeight":19},"0dc964ca-3d43-4a52-8e36-52ea9480c56b",{"id":19,"url":19,"linktype":779,"fieldtype":780,"cached_url":19},"Discover better ways to keep track of employee time and attendance","time-and-attendance","_content_types/tags/features/time-and-attendance",10,[],"ac511212-ad0b-4fa1-92cb-86f222c9becc","2022-04-11T01:56:59.103Z",[],[1928,1934,1940],{"name":1212,"created_at":1213,"published_at":1214,"updated_at":1215,"id":1216,"uuid":1217,"content":1929,"slug":1231,"full_slug":1232,"sort_by_date":46,"position":1233,"tag_list":1932,"is_startpage":49,"parent_id":1207,"meta_data":46,"group_id":1235,"first_published_at":1236,"release_id":46,"lang":53,"path":46,"alternates":1933,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},{"_uid":1219,"icon":1930,"link":1931,"name":1212,"subline":1230,"headline":1212,"component":1152},{"_uid":1221,"title":31,"imgSrc":19,"plugin":32,"imageAlt":1222,"minWidth":1147,"imageName":1223,"imageS3Key":1224,"description":37,"mobileWidth":1148,"desktopWidth":1148,"assetSelector":19,"imagePublicUrl":1225,"imageOriginalUrl":1226,"sourceImageWidth":19,"sourceImageHeight":19},{"id":1228,"url":19,"linktype":779,"fieldtype":780,"cached_url":1229},[],[],{"name":1184,"created_at":1185,"published_at":1186,"updated_at":1187,"id":1188,"uuid":1189,"content":1935,"slug":1203,"full_slug":1204,"sort_by_date":46,"position":1205,"tag_list":1938,"is_startpage":49,"parent_id":1207,"meta_data":46,"group_id":1208,"first_published_at":1209,"release_id":46,"lang":53,"path":46,"alternates":1939,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},{"_uid":1191,"icon":1936,"link":1937,"name":1184,"subline":1202,"headline":1184,"component":1152},{"_uid":1193,"title":31,"imgSrc":19,"plugin":32,"imageAlt":1194,"minWidth":1147,"imageName":1195,"imageS3Key":1196,"description":37,"mobileWidth":1148,"desktopWidth":1148,"assetSelector":19,"imagePublicUrl":1197,"imageOriginalUrl":1198,"sourceImageWidth":19,"sourceImageHeight":19},{"id":1200,"url":19,"linktype":779,"fieldtype":780,"cached_url":1201},[],[],{"name":1239,"created_at":1240,"published_at":1241,"updated_at":1242,"id":1243,"uuid":1244,"content":1941,"slug":1248,"full_slug":1249,"sort_by_date":46,"position":1233,"tag_list":1944,"is_startpage":49,"parent_id":1207,"meta_data":46,"group_id":1251,"first_published_at":1236,"release_id":46,"lang":53,"path":46,"alternates":1945,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},{"_uid":1219,"icon":1942,"link":1943,"name":1239,"subline":19,"headline":1212,"component":1152},{"_uid":1221,"title":31,"imgSrc":19,"plugin":32,"imageAlt":1222,"minWidth":1147,"imageName":1223,"imageS3Key":1224,"description":37,"mobileWidth":1148,"desktopWidth":1148,"assetSelector":19,"imagePublicUrl":1225,"imageOriginalUrl":1226,"sourceImageWidth":19,"sourceImageHeight":19},{"id":1228,"url":19,"linktype":779,"fieldtype":780,"cached_url":1229},[],[],[1947,1997,3136],{"name":1948,"created_at":1949,"published_at":1950,"updated_at":1951,"id":1952,"uuid":1953,"content":1954,"slug":1969,"full_slug":1982,"sort_by_date":46,"position":1983,"tag_list":1984,"is_startpage":49,"parent_id":1985,"meta_data":46,"group_id":1986,"first_published_at":1987,"release_id":46,"lang":53,"path":46,"alternates":1988,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},"Why Employee Time and Attendance Is More Important Than You Think","2020-06-24T03:53:56.183Z","2025-05-01T01:12:34.107Z","2025-05-01T01:12:34.127Z",14079136,"31f9f2f6-3fc1-4c7d-85bd-489ba94c1262",{"seo":1955,"_uid":1960,"author":1961,"content":1962,"headline":1948,"component":1124,"post_date":1966,"thumbnail":1967,"types_tag":1976,"features_tag":1977,"show_resource":49,"industries_tag":1978,"related_articles":1979,"ways_of_working_tag":1980},{"title":14,"plugin":15,"seoTitle":1956,"description":1349,"seoKeywords":1957,"seoTitleInput":1958,"seoDescription":1959},"Employee Time & Attendance Is More Important Than You Think - Deputy UK","timesheet software, timesheet app","Employee Time & Attendance Is More Important Than You Think","Too often managers use dated scheduling solutions like spreadsheets; read on for 4 reasons employee time & attendance is more important than you think","b7dc8180-7dad-4017-9d2f-7cec40076e25","fe48477f-16ae-4f93-9548-994338925111",[1963],{"_uid":1964,"content":1965,"component":772},"102e7c90-25fa-47b4-8ae0-53cf79e2274c","While being a people manager may be one of your passions, struggling with complex timesheets isn’t. Too often, managers still use dated scheduling solutions like spreadsheets — or even pen and paper — to build [employee schedules](https://www.deputy.com/features/scheduling-software). \n\nBut when an employee’s car breaks down or their son is sick at home with a fever, you need an easy way to pivot on the fly. And with new labor laws looming on the horizon, accurate employee time and attendance is more important than ever.\n\nRead on for four reasons employee time and attendance is more important than you think.\n\n1\\. It’s costing you money\n--------------------------\n\nWhether you manage a hip bar, a small hotel chain, or a medical practice, you’ve probably questioned the accuracy of your staff’s reported time. That means you could be paying more than you should for worked hours. \n\nBut inaccurate timesheets don’t just frustrate managers, they frustrate employees. A 2018 analysis found that part-time, hourly retail employees had an average [turnover rate of 81%](https://www.marketwatch.com/press-release/retail-employee-turnover-up-as-black-friday-and-holiday-shopping-season-nears-according-to-korn-ferry-survey-of-top-us-retailers-2018-11-15) that year alone — up from 76% the previous year. And high turnover leads to unnecessary time and money you’ll be spending to onboard new staff. \n\nSave yourself time by using [modern time and attendance technology](https://www.deputy.com/features/time-and-attendance). Instead of having employees mark a physical timesheet as they walk in each morning, employers should have them [clock in and out electronically](https://www.deputy.com/features/employee-time-clock). Some technologies to better the process include:\n\n*   A [biometric kiosk](https://www.deputy.com/blog/workforce-biometrics) that employees use to clock in and out\n*   An app with geolocation that allows employees to clock in and out through their smartphones\n*   Integrations with [payroll systems](https://www.deputy.com/blog/why-the-payroll-process-is-broken-and-how-deputy-can-fix-it) to easily transfer timesheets\n\n2\\. You’re making unnecessary mistakes\n--------------------------------------\n\nGetting payroll right is critical to the [success of your business](https://www.deputy.com/blog/benefits-of-integrated-systems-for-retail-stores-and-restaurants). But manually reviewing timesheets or even using Excel spreadsheets is time-consuming. And worse, that process leads to errors.\n\n“I was managing everything through an Excel sheet and I found that I was making a lot of mistakes in terms of scheduling, understanding people’s time off, \\[and\\] making sure that hours were properly recorded into the payroll system,” says Michael Finch, owner of Harper Logistics, a ‘last mile’ delivery service. “These errors had a tremendous impact not only on our bottom line, but \\[on\\] whether people were getting paid on time and correctly.”\n\n3\\. New regulations are demanding \n----------------------------------\n\nPredictive scheduling legislation, also known as “Fair Workweek,” is sweeping the United States. But strict labor regulations isn’t limited to the States. Countries like the United Kingdom and Australia have their own set of labor regulations they must accommodate. \n\nFailure to stay compliant can lead to lawsuits, fines, and even the closing of your business.\n\nIf you’re unfamiliar with what these new regulations require of employers, here are just a few of the common requirements:\n\n*   **Advance notice of schedules:** Employees must receive notice of their schedules two to four weeks in advance.\n*   **Part-time equality:** Full-time and part-time workers must be treated equally in relation to wages, promotions, benefits, and pay increases.\n*   **No “clopening” shifts:** Employees have the right to a specific amount of hours to rest between shifts over the course of two days. Employers must pay a higher rate to employees that opt to work within that rest period.\n*   **Right to request:** Employees who ask for changes to their schedule or flexible hours within a reasonable timeframe must be free from fear of retaliation from the employer.\n\n4\\. Your customers expect best-in-class service\n-----------------------------------------------\n\nYour staff are the face of your business. And it’s up to you to make sure they make a good first — and last — impression if you want customers to come back. \n\nIf you manage a hardware store, you need to have experienced staff in the right department. For example, when you schedule an employee in the paint department, that person needs to have knowledge of the products and other technical questions. Otherwise, you’ll leave your customers frustrated — and you could lose out on sales.\n\nMake employee time and attendance a breeze\n------------------------------------------\n\nHaving the right staff at the right time can mean the difference between a booming business — and shuttered doors. Find out some of the [new trends in the retail business](http://hs.deputy.com/future-of-retail-0) and how you can make employee time and attendance a breeze by downloading our ebook below.\n\n[![Get the retail ebook](https://no-cache.hubspot.com/cta/default/3040938/d9f728b1-7c5e-4027-94a1-85a93dec0dc9.png)](https://cta-redirect.hubspot.com/cta/redirect/3040938/d9f728b1-7c5e-4027-94a1-85a93dec0dc9)","2019-08-06 00:00",{"id":1968,"title":31,"plugin":32,"imageAlt":1969,"minWidth":1128,"imageName":1970,"imageS3Key":1971,"description":37,"mobileWidth":1972,"desktopWidth":1972,"assetSelector":19,"imagePublicUrl":1973,"imageOriginalUrl":1974,"sourceImageWidth":1131,"sourceImageHeight":1975},1197490,"why-employee-time-and-attendance-is-important","why-employee-time-and-attendance-is-important-thumbnail.jpeg","f/64010/600x342/03863dc600/why-employee-time-and-attendance-is-important-thumbnail.jpeg","600","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/03863dc600/why-employee-time-and-attendance-is-important-thumbnail.jpeg","//a.storyblok.com/f/64010/600x342/03863dc600/why-employee-time-and-attendance-is-important-thumbnail.jpeg",342,[1142],[],[],[],[1981],"24757a66-930d-4c7d-bdff-b99b4a33750e","gb/blog/why-employee-time-and-attendance-is-important",4530,[],11229371,"157344bb-a3f2-45f4-8770-ddca9619012f","2019-08-06T00:00:00.000Z",[1989,1993],{"id":1990,"name":1948,"slug":1969,"published":55,"full_slug":1991,"is_folder":49,"parent_id":1992},13970986,"us/blog/why-employee-time-and-attendance-is-important",11229372,{"id":1994,"name":1948,"slug":1969,"published":55,"full_slug":1995,"is_folder":49,"parent_id":1996},14079137,"au/blog/why-employee-time-and-attendance-is-important",11114066,{"name":1998,"created_at":1999,"published_at":2000,"updated_at":2001,"id":2002,"uuid":2003,"content":2004,"slug":3113,"full_slug":3124,"sort_by_date":46,"position":3125,"tag_list":3126,"is_startpage":49,"parent_id":1985,"meta_data":46,"group_id":3127,"first_published_at":3128,"release_id":46,"lang":53,"path":46,"alternates":3129,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},"How to Schedule Your Staff","2020-06-24T03:58:45.024Z","2026-04-13T18:11:12.207Z","2026-04-13T18:11:12.239Z",14079155,"22eed0ed-670d-42cd-8d68-8f84a8636ee7",{"seo":2005,"_uid":2010,"author":26,"content":2011,"headline":2020,"component":1124,"post_date":3110,"thumbnail":3111,"types_tag":3118,"features_tag":3119,"industries_tag":3121,"related_articles":3122,"ways_of_working_tag":3123},{"title":14,"plugin":15,"seoTitle":2006,"description":1349,"seoKeywords":2007,"seoTitleInput":2008,"seoDescription":2009},"How To Schedule Your Staff - Tips From The Experts - Deputy UK","[\"restaurant staff scheduling tips\",\"restaurant rota tips\",\"restaurant staff scheduling\",\"restaurant rota software\",\"how to create a restaurant rota\",\"restaurant scheduling software UK\",\"hospitality staff rota management\",\"restaurant labour cost management\",\"demand forecasting for restaurants\",\"restaurant shift swap app\",\"restaurant employee availability tracking\",\"how far in advance should you publish a restaurant rota\",\"30 30 30 rule for restaurants\",\"reduce restaurant overtime with scheduling software\",\"best shift patterns for restaurants\"]","How To Schedule Your Staff - Tips From The Experts","Restaurant staff scheduling tips to save time and control labour costs. 9 actionable strategies covering demand forecasting, shift swaps, and rota software./","e561d6f0-d5b0-4796-bb81-2b07a31a1c57",[2012],{"_uid":2013,"content":2014,"component":772},"460e22d0-d599-494c-80d5-2fb21bc6e475",{"type":60,"content":2015},[2016,2021,2025,2052,2056,2060,2110,2115,2125,2129,2133,2145,2150,2154,2192,2202,2207,2211,2219,2223,2227,2232,2244,2255,2260,2264,2268,2272,2276,2288,2299,2304,2328,2348,2352,2357,2361,2365,2369,2378,2382,2387,2398,2432,2444,2448,2453,2457,2477,2481,2486,2503,2507,2511,2516,2526,2552,2556,2560,2565,2575,2592,2596,2601,2605,2609,2628,2632,2658,2663,2675,2679,2683,2693,2702,2728,2732,2737,2750,2760,2780,2791,2803,2807,2812,2816,2826,2830,2840,2845,2854,2898,2910,2915,2919,2951,2955,3009,3016,3020,3025,3029,3034,3038,3043,3047,3052,3056,3061,3065,3097,3101,3106],{"type":64,"attrs":2017,"content":2018},{"level":66},[2019],{"text":2020,"type":73},"9 Restaurant Staff Scheduling Tips to Build a Better Rota",{"type":81,"content":2022},[2023],{"text":2024,"type":73},"If you manage a restaurant, you know the rota can make or break your week. Get it right, and service runs smoothly — your team feels supported, customers are happy, and labour costs stay in check. Get it wrong, and you're firefighting no-shows, burning out your best staff, and watching profits disappear into overtime.",{"type":81,"content":2026},[2027,2029,2035,2037,2043,2045,2051],{"text":2028,"type":73},"The challenge is real: UK hospitality grew by 2% in 2024, with bars and pubs rising by 4.1% and sit-down restaurants by 0.6%, according to Deputy's ",{"text":2030,"type":73,"marks":2031},"Big Shift Report 2025",[2032],{"type":268,"attrs":2033},{"href":2034,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/gb/insights/the-big-shift-2025",{"text":2036,"type":73},". But growth brings pressure. Over 31% of hospitality workers are considering leaving their current jobs, often citing unpredictable schedules and poor work-life balance as key reasons. For ",{"text":2038,"type":73,"marks":2039},"restaurant",[2040],{"type":268,"attrs":2041},{"href":2042,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/industry/cafes-and-restaurants",{"text":2044,"type":73}," managers, that means building rotas that work for your business and your people isn't optional — it's essential for retention in a sector where ",{"text":2046,"type":73,"marks":2047},"annual staff turnover sits at 67%",[2048],{"type":268,"attrs":2049},{"href":2050,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.restaurantonline.co.uk/Article/2025/09/30/internal-promotions-driving-lower-staff-turnover-in-hospitality-report-says/",{"text":703,"type":73},{"type":81,"content":2053},[2054],{"text":2055,"type":73},"The good news? With the right approach and tools, you can cut rota-building time dramatically while creating schedules that keep your team engaged and your labour costs under control. Here are nine tips to help you get there.",{"type":64,"attrs":2057,"content":2058},{"level":69},[2059],{"text":72,"type":73},{"type":75,"content":2061},[2062,2073,2079,2091],{"type":78,"content":2063},[2064],{"type":81,"content":2065},[2066,2068,2071],{"text":2067,"type":73},"Use ",{"text":289,"type":73,"marks":2069},[2070],{"type":97},{"text":2072,"type":73}," and sales data to match staffing levels to customer flow — don't rely on gut instinct",{"type":78,"content":2074},[2075],{"type":81,"content":2076},[2077],{"text":2078,"type":73},"Publish rotas at least two weeks in advance to reduce no-shows and support staff with multiple commitments",{"type":78,"content":2080},[2081],{"type":81,"content":2082},[2083,2085,2089],{"text":2084,"type":73},"Build flexibility into your rota through self-service ",{"text":2086,"type":73,"marks":2087},"shift swaps",[2088],{"type":97},{"text":2090,"type":73}," and clear availability tracking",{"type":78,"content":2092},[2093],{"type":81,"content":2094},[2095,2097,2101,2103,2108],{"text":2096,"type":73},"Replace spreadsheets with ",{"text":2098,"type":73,"marks":2099},"rota software",[2100],{"type":97},{"text":2102,"type":73}," that connects scheduling, ",{"text":2104,"type":73,"marks":2105},"time tracking",[2106],{"type":268,"attrs":2107},{"href":608,"uuid":46,"anchor":46,"target":271,"linktype":272},{"text":2109,"type":73},", and labour cost data in one place",{"type":64,"attrs":2111,"content":2112},{"level":69},[2113],{"text":2114,"type":73},"1. Get to know your team's skills and availability",{"type":81,"content":2116},[2117,2119,2123],{"text":2118,"type":73},"You can't build a good rota if you don't know who can do what — and when they're actually available to work. In a restaurant, this matters more than most industries because you're juggling multiple roles with different skill requirements: front of house, ",{"text":2120,"type":73,"marks":2121},"back of house",[2122],{"type":97},{"text":2124,"type":73},", bar, floor management, and sometimes specialist positions like sommelier or pastry chef.",{"type":81,"content":2126},[2127],{"text":2128,"type":73},"Take time to understand each team member's strengths, certifications, and preferences. Who thrives under pressure during a Saturday night rush? Who's brilliant at training new starters? Which of your part-time staff are students with fixed lecture schedules, and which have more flexibility?",{"type":172,"attrs":2130},{"alt":2131,"src":2132,"title":19},"Restaurant manager reviewing employee skills and availability on a laptop before building the rota","//a.storyblok.com/f/64010/0x0/b0d075844e/image-4.jpg",{"type":81,"content":2134},[2135,2137,2143],{"text":2136,"type":73},"Your staff scheduling tool should let you store this information in employee profiles so you can reference it when building rotas. When you know your team well, you can match the right people to the right shifts — and tools like ",{"text":2138,"type":73,"marks":2139},"auto-scheduling",[2140],{"type":268,"attrs":2141},{"href":2142,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/features/auto-scheduling",{"text":2144,"type":73}," use this stored data to generate optimised rotas automatically.",{"type":64,"attrs":2146,"content":2147},{"level":179},[2148],{"text":2149,"type":73},"Track certifications, contract types, and shift preferences",{"type":81,"content":2151},[2152],{"text":2153,"type":73},"For each team member, capture the details that affect when and where they can work:",{"type":75,"content":2155},[2156,2162,2168,2174,2180,2186],{"type":78,"content":2157},[2158],{"type":81,"content":2159},[2160],{"text":2161,"type":73},"Food hygiene certificate status and expiry date",{"type":78,"content":2163},[2164],{"type":81,"content":2165},[2166],{"text":2167,"type":73},"Personal licence holder status (essential for bar shifts)",{"type":78,"content":2169},[2170],{"type":81,"content":2171},[2172],{"text":2173,"type":73},"Contract type: full-time, part-time, or zero-hours",{"type":78,"content":2175},[2176],{"type":81,"content":2177},[2178],{"text":2179,"type":73},"Contracted hours per week",{"type":78,"content":2181},[2182],{"type":81,"content":2183},[2184],{"text":2185,"type":73},"Preferred shifts and any hard constraints (school pick-ups, second jobs, study commitments)",{"type":78,"content":2187},[2188],{"type":81,"content":2189},[2190],{"text":2191,"type":73},"Skills and training completed (till operation, barista, wine service)",{"type":81,"content":2193},[2194,2196,2200],{"text":2195,"type":73},"Noting these in ",{"text":2197,"type":73,"marks":2198},"employee availability",[2199],{"type":97},{"text":2201,"type":73}," profiles prevents scheduling errors — like rostering someone without a personal licence to run the bar alone, or scheduling a part-timer beyond their contracted hours without realising.",{"type":64,"attrs":2203,"content":2204},{"level":69},[2205],{"text":2206,"type":73},"2. Use demand forecasting to match staffing to customer flow",{"type":81,"content":2208},[2209],{"text":2210,"type":73},"Guessing how many staff you need leads to one of two problems: overstaffing quiet shifts (wasting money) or understaffing busy ones (burning out your team and frustrating customers). Neither is good for your business.",{"type":81,"content":2212},[2213,2217],{"text":2214,"type":73,"marks":2215},"Demand forecasting",[2216],{"type":97},{"text":2218,"type":73}," takes the guesswork out of scheduling. By analysing historical sales data, reservation numbers, footfall patterns, and seasonal trends, you can predict how busy each shift will be — and staff accordingly.",{"type":172,"attrs":2220},{"alt":2221,"src":2222,"title":19},"Restaurant manager analysing sales and staffing data to forecast customer demand","//a.storyblok.com/f/64010/0x0/7ab748a30a/image-5.jpg",{"type":81,"content":2224},[2225],{"text":2226,"type":73},"Look at your data from the same period last year. Factor in local events, weather forecasts, and any promotions you're running. If you're using a point-of-sale system, you likely have transaction data that shows exactly when your peaks and troughs occur throughout the week.",{"type":64,"attrs":2228,"content":2229},{"level":179},[2230],{"text":2231,"type":73},"How AI-powered auto-scheduling reduces guesswork",{"type":81,"content":2233},[2234,2236,2242],{"text":2235,"type":73},"Modern rota software can do this analysis for you. Deputy's ",{"text":2237,"type":73,"marks":2238},"AI-powered",[2239],{"type":268,"attrs":2240},{"href":2241,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.businesswire.com/news/home/20180510005335/en/Deputy-Announces-AI-Driven-Auto-Scheduling-Optimize-Hourly-Worker",{"text":2243,"type":73}," auto-scheduling feature analyses your historical data — sales figures, foot traffic, table reservations — to forecast demand and create a rota that matches staffing levels to expected customer flow.",{"type":81,"content":2245},[2246,2248,2253],{"text":2247,"type":73},"The result? Fewer overstaffed quiet shifts, better coverage during rushes, and less manual adjustment. One ",{"text":2249,"type":73,"marks":2250},"hospitality business",[2251],{"type":268,"attrs":2252},{"href":693,"uuid":46,"anchor":46,"target":271,"linktype":272},{"text":2254,"type":73}," reduced their spreadsheet-based scheduling process from 4 hours to just 15 minutes after switching to automated demand planning.",{"type":64,"attrs":2256,"content":2257},{"level":69},[2258],{"text":2259,"type":73},"3. Publish your rota well in advance",{"type":81,"content":2261},[2262],{"text":2263,"type":73},"Late rotas cause chaos. When staff don't know their shifts until the last minute, they can't plan childcare, coordinate with second jobs, or manage their personal lives. The result? More no-shows, more last-minute swap requests landing on your desk, and more stressed, disengaged employees.",{"type":81,"content":2265},[2266],{"text":2267,"type":73},"Aim to publish your rota at least two weeks in advance. This gives your team time to flag conflicts, arrange cover if needed, and plan their lives around work rather than the other way around.",{"type":172,"attrs":2269},{"alt":2270,"src":2271,"title":19},"Restaurant staff member checking the weekly rota on a mobile phone in a cafe","//a.storyblok.com/f/64010/0x0/e22b90cdd0/image-6.jpg",{"type":81,"content":2273},[2274],{"text":2275,"type":73},"This matters more than you might think: over 23% of hospitality workers hold more than one job, and 6% hold three or more, according to Deputy's Big Shift Report 2025. These multi-jobbing staff need predictable schedules to coordinate their commitments. Give them that, and you'll see better attendance and loyalty.",{"type":81,"content":2277},[2278,2280,2286],{"text":2279,"type":73},"Rota software makes advance publishing easier by letting you build and share schedules from any device. Features like ",{"text":2281,"type":73,"marks":2282},"manager notifications",[2283],{"type":268,"attrs":2284},{"href":2285,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/blog/notify-who-notify-you-deputys-improved-manager-notifications",{"text":2287,"type":73}," alert you to last-minute changes so you can respond quickly without derailing your planning.",{"type":81,"content":2289},[2290,2292,2298],{"text":2291,"type":73},"While the UK doesn't currently have the same predictive scheduling laws as some US cities, the principles of advance notice are increasingly recognised as best practice. In fact, 41% of UK shift workers believe they'll benefit from potential regulatory changes aimed at improving job stability. Getting ahead of this trend positions your restaurant as an employer of choice. For background on how predictive scheduling legislation works elsewhere, see this overview of ",{"text":2293,"type":73,"marks":2294},"predictive scheduling laws",[2295],{"type":268,"attrs":2296},{"href":2297,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/blog/predictive-scheduling-laws-4-tips-to-comply-with-the-fair-workweek-law",{"text":703,"type":73},{"type":64,"attrs":2300,"content":2301},{"level":179},[2302],{"text":2303,"type":73},"UK rest periods and working time considerations",{"type":81,"content":2305},[2306,2308,2312,2314,2320,2321,2326],{"text":2307,"type":73},"When building your rota, you should be aware of the ",{"text":2309,"type":73,"marks":2310},"Working Time Regulations",[2311],{"type":97},{"text":2313,"type":73}," that apply to UK workers. Under current guidance from ",{"text":2315,"type":73,"marks":2316},"ACAS",[2317],{"type":268,"attrs":2318},{"href":2319,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.acas.org.uk/rest-breaks",{"text":687,"type":73},{"text":2322,"type":73,"marks":2323},"gov.uk",[2324],{"type":268,"attrs":2325},{"href":1498,"uuid":46,"anchor":46,"target":271,"linktype":272},{"text":2327,"type":73},", adult workers are generally entitled to:",{"type":75,"content":2329},[2330,2336,2342],{"type":78,"content":2331},[2332],{"type":81,"content":2333},[2334],{"text":2335,"type":73},"11 consecutive hours' rest between working days",{"type":78,"content":2337},[2338],{"type":81,"content":2339},[2340],{"text":2341,"type":73},"24 hours' uninterrupted rest per week (or 48 hours per fortnight)",{"type":78,"content":2343},[2344],{"type":81,"content":2345},[2346],{"text":2347,"type":73},"A 20-minute rest break if the working day is longer than 6 hours",{"type":81,"content":2349},[2350],{"text":2351,"type":73},"Build these constraints into your rota from the start. Scheduling someone to close at midnight and open at 6 a.m. the next day might seem efficient, but it likely breaches rest period requirements — and exhausted staff don't deliver great service.",{"type":64,"attrs":2353,"content":2354},{"level":69},[2355],{"text":2356,"type":73},"4. Build flexibility into your rota with shift swaps",{"type":81,"content":2358},[2359],{"text":2360,"type":73},"No matter how well you plan, life happens. Staff get ill, have family emergencies, or simply need to swap a shift occasionally. The question is: do those requests all land on your desk, or can your team handle them themselves?",{"type":81,"content":2362},[2363],{"text":2364,"type":73},"Traditionally, every swap request meant a manager playing middleman — finding a replacement, checking they're qualified, confirming availability, updating the rota. It's time-consuming and frustrating for everyone.",{"type":172,"attrs":2366},{"alt":2367,"src":2368,"title":19},"Restaurant worker using a mobile app to swap shifts and manage rota changes","//a.storyblok.com/f/64010/0x0/ba900161ef/image-7.jpg",{"type":81,"content":2370},[2371,2373,2376],{"text":2372,"type":73},"Self-service ",{"text":2086,"type":73,"marks":2374},[2375],{"type":97},{"text":2377,"type":73}," change this. With the right tools, staff can offer their shifts to qualified colleagues through a mobile app. You set the guardrails — matching skill levels, pay rates, maximum hours — and the system handles the rest. You can require manager approval for final sign-off, or let swaps happen automatically within your rules.",{"type":81,"content":2379},[2380],{"text":2381,"type":73},"This flexibility matters to your team. Research shows 45% of UK shift workers value the ability to fit in other commitments, and 43% appreciate schedule flexibility. Give them autonomy over their shifts, and you'll see better engagement and retention.",{"type":64,"attrs":2383,"content":2384},{"level":179},[2385],{"text":2386,"type":73},"Set up self-service shift swaps with guardrails",{"type":81,"content":2388},[2389,2390,2396],{"text":1504,"type":73},{"text":2391,"type":73,"marks":2392},"shift swap",[2393],{"type":268,"attrs":2394},{"href":2395,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/features/shift-trading",{"text":2397,"type":73}," feature lets you configure exactly how swaps work:",{"type":75,"content":2399},[2400,2406,2412,2426],{"type":78,"content":2401},[2402],{"type":81,"content":2403},[2404],{"text":2405,"type":73},"Restrict swaps to staff with matching skills or certifications",{"type":78,"content":2407},[2408],{"type":81,"content":2409},[2410],{"text":2411,"type":73},"Set maximum weekly hours to prevent anyone picking up too many shifts",{"type":78,"content":2413},[2414],{"type":81,"content":2415},[2416,2418,2424],{"text":2417,"type":73},"Require manager approval for swaps that would trigger ",{"text":2419,"type":73,"marks":2420},"overtime",[2421],{"type":268,"attrs":2422},{"href":2423,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/blog/40-hour-overtime",{"text":2425,"type":73}," considerations",{"type":78,"content":2427},[2428],{"type":81,"content":2429},[2430],{"text":2431,"type":73},"Limit swaps to specific timeframes (for example, no swaps within 24 hours of a shift)",{"type":81,"content":2433},[2434,2436,2442],{"text":2435,"type":73},"For step-by-step setup guidance, see how to ",{"text":2437,"type":73,"marks":2438},"allow employees to swap shifts",[2439],{"type":268,"attrs":2440},{"href":2441,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://help.deputy.com/en/articles/1945580-allow-employees-to-swap-shifts",{"text":2443,"type":73}," in Deputy.",{"type":81,"content":2445},[2446],{"text":2447,"type":73},"\"On Deputy you can cap people's work to 40 hours a week and make sure everybody gets at least some sort of a break during the week. But with the previous process it was all manual and time consuming,\" says Wasib Awan, box office manager at Winter Wonderland Hyde Park.",{"type":64,"attrs":2449,"content":2450},{"level":179},[2451],{"text":2452,"type":73},"Create a backup plan for last-minute absences",{"type":81,"content":2454},[2455],{"text":2456,"type":73},"Even with shift swaps enabled, you need a plan for when someone calls in sick two hours before service. Here's how to prepare:",{"type":725,"content":2458},[2459,2465,2471],{"type":78,"content":2460},[2461],{"type":81,"content":2462},[2463],{"text":2464,"type":73},"Maintain a list of casual or on-call staff who are happy to pick up extra shifts at short notice",{"type":78,"content":2466},[2467],{"type":81,"content":2468},[2469],{"text":2470,"type":73},"Enable open shift notifications so available team members get alerted immediately when a shift needs filling",{"type":78,"content":2472},[2473],{"type":81,"content":2474},[2475],{"text":2476,"type":73},"Cross-train your team so more people can cover critical roles — if only one person can run the bar, you're vulnerable",{"type":81,"content":2478},[2479],{"text":2480,"type":73},"Having a backup plan means a sick call doesn't derail your entire service. It also reduces the pressure on managers to personally solve every staffing gap.",{"type":64,"attrs":2482,"content":2483},{"level":69},[2484],{"text":2485,"type":73},"5. Balance labour costs against customer demand",{"type":81,"content":2487},[2488,2490,2493,2495,2501],{"text":2489,"type":73},"Your rota isn't just about coverage — it's one of the biggest levers you have for controlling costs. ",{"text":1163,"type":73,"marks":2491},[2492],{"type":97},{"text":2494,"type":73}," typically represent one of the largest expenses for any restaurant — ",{"text":2496,"type":73,"marks":2497},"averaging 35% of revenue",[2498],{"type":268,"attrs":2499},{"href":2500,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://thehotelmagazine.co.uk/hospitality-staff-turnover-drops-by-close-to-10/",{"text":2502,"type":73}," across UK hospitality — and getting the balance wrong in either direction hurts your bottom line.",{"type":81,"content":2504},[2505],{"text":2506,"type":73},"Overstaff, and you're paying people to stand around during quiet periods. Understaff, and service suffers, tips drop, and your best people burn out and leave. The goal is matching your staffing levels precisely to expected demand.",{"type":172,"attrs":2508},{"alt":2509,"src":2510,"title":19},"Restaurant manager calculating labour costs while planning staff coverage","//a.storyblok.com/f/64010/0x0/3e0b3be198/image-1.jpg",{"type":64,"attrs":2512,"content":2513},{"level":179},[2514],{"text":2515,"type":73},"The 30/30/30 rule for restaurant scheduling",{"type":81,"content":2517},[2518,2520,2524],{"text":2519,"type":73},"The ",{"text":2521,"type":73,"marks":2522},"30/30/30 rule",[2523],{"type":97},{"text":2525,"type":73}," is a useful benchmark for restaurant budgeting. It suggests allocating roughly:",{"type":75,"content":2527},[2528,2534,2540,2546],{"type":78,"content":2529},[2530],{"type":81,"content":2531},[2532],{"text":2533,"type":73},"30% of revenue to labour costs",{"type":78,"content":2535},[2536],{"type":81,"content":2537},[2538],{"text":2539,"type":73},"30% to food and beverage costs",{"type":78,"content":2541},[2542],{"type":81,"content":2543},[2544],{"text":2545,"type":73},"30% to overhead (rent, utilities, equipment)",{"type":78,"content":2547},[2548],{"type":81,"content":2549},[2550],{"text":2551,"type":73},"10% as profit",{"type":81,"content":2553},[2554],{"text":2555,"type":73},"If your labour costs consistently creep above 30%, it's worth examining your rota. Are you overstaffing quiet shifts? Scheduling too many senior (higher-paid) staff when juniors could handle the workload? Paying overtime that better planning could avoid?",{"type":81,"content":2557},[2558],{"text":2559,"type":73},"This benchmark isn't a rigid rule — your specific percentages will vary based on your restaurant type, location, and business model. But it gives you a framework for evaluating whether your staffing decisions are sustainable.",{"type":64,"attrs":2561,"content":2562},{"level":179},[2563],{"text":2564,"type":73},"Track labour costs before you publish the rota",{"type":81,"content":2566},[2567,2569,2573],{"text":2568,"type":73},"The best time to control labour costs is before you publish the rota, not after. Modern ",{"text":2098,"type":73,"marks":2570},[2571],{"type":268,"attrs":2572},{"href":764,"uuid":46,"anchor":46,"target":271,"linktype":272},{"text":2574,"type":73}," shows you the cost of every shift as you build it, so you can see immediately if you're over budget.",{"type":81,"content":2576},[2577,2579,2583,2585,2591],{"text":2578,"type":73},"With ",{"text":2580,"type":73,"marks":2581},"real-time costing",[2582],{"type":97},{"text":2584,"type":73},", you can experiment with different configurations: What if you start one person later? What if you use a part-timer instead of a full-timer for that Tuesday lunch shift? You see the financial impact instantly, rather than discovering you've overspent when payroll runs — particularly important now the ",{"text":2586,"type":73,"marks":2587},"National Living Wage has risen to £12.71",[2588],{"type":268,"attrs":2589},{"href":2590,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.gov.uk/government/news/national-living-wage-increases-to-1271-per-hour",{"text":703,"type":73},{"type":81,"content":2593},[2594],{"text":2595,"type":73},"In 2025, the UK's unemployment rate reached 5.0% from July to September, while vacancies stayed high across accommodation and food services. That means competition for good staff remains fierce — but it also means you can't afford to waste money on inefficient scheduling.",{"type":64,"attrs":2597,"content":2598},{"level":69},[2599],{"text":2600,"type":73},"6. Use one communication channel for rota updates",{"type":81,"content":2602},[2603],{"text":2604,"type":73},"Scattered communication causes missed shifts. When rota updates go out via text, WhatsApp, email, and verbal reminders, something always falls through the cracks. Staff miss changes, show up for the wrong shift, or don't see important updates about daily specials or pre-shift briefings.",{"type":81,"content":2606},[2607],{"text":2608,"type":73},"Centralise your rota communication in one place. Built-in messaging in workforce management tools means everyone gets updates through the same channel — and you can see who's read what.",{"type":81,"content":2610},[2611,2612,2618,2620,2626],{"text":1504,"type":73},{"text":2613,"type":73,"marks":2614},"team communication tools",[2615],{"type":268,"attrs":2616},{"href":2617,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/features/tasking",{"text":2619,"type":73}," let you message individuals or your whole team, attach documents (like updated menus or ",{"text":2621,"type":73,"marks":2622},"training materials",[2623],{"type":268,"attrs":2624},{"href":2625,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/blog/training-enhancements-come-to-deputy",{"text":2627,"type":73},"), and get read confirmations. No more \"I didn't see the message\" excuses.",{"type":81,"content":2629},[2630],{"text":2631,"type":73},"For restaurants, this is especially valuable for:",{"type":75,"content":2633},[2634,2640,2646,2652],{"type":78,"content":2635},[2636],{"type":81,"content":2637},[2638],{"text":2639,"type":73},"Last-minute rota changes",{"type":78,"content":2641},[2642],{"type":81,"content":2643},[2644],{"text":2645,"type":73},"Shift reminders",{"type":78,"content":2647},[2648],{"type":81,"content":2649},[2650],{"text":2651,"type":73},"Pre-shift briefings and daily specials",{"type":78,"content":2653},[2654],{"type":81,"content":2655},[2656],{"text":2657,"type":73},"Policy updates and compliance reminders",{"type":64,"attrs":2659,"content":2660},{"level":69},[2661],{"text":2662,"type":73},"7. Assign clear tasks for every shift",{"type":81,"content":2664},[2665,2667,2673],{"text":2666,"type":73},"A rota tells people when to work. ",{"text":2668,"type":73,"marks":2669},"Task lists",[2670],{"type":268,"attrs":2671},{"href":2672,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/gb/features/task-management",{"text":2674,"type":73}," tell them what to do. Combining both means your team knows exactly what's expected — and you can track whether it's getting done.",{"type":81,"content":2676},[2677],{"text":2678,"type":73},"This is particularly important for opening and closing procedures, cleaning rotations, and prep work. Without clear task assignment, things get missed, standards slip, and you end up micromanaging instead of leading.",{"type":172,"attrs":2680},{"alt":2681,"src":2682,"title":19},"Chef completing a kitchen cleaning checklist during a shift","//a.storyblok.com/f/64010/0x0/82445c1af0/image-2.jpg",{"type":81,"content":2684},[2685,2686,2691],{"text":1504,"type":73},{"text":2687,"type":73,"marks":2688},"task management feature",[2689],{"type":268,"attrs":2690},{"href":2617,"uuid":46,"anchor":46,"target":271,"linktype":272},{"text":2692,"type":73}," lets you attach mandatory tasks to shifts. Staff check off completed jobs, and you can see at a glance what's done and what's outstanding.",{"type":81,"content":2694},[2695,2697,2700],{"text":2696,"type":73},"For ",{"text":2120,"type":73,"marks":2698},[2699],{"type":97},{"text":2701,"type":73}," cleaning, your task list might include:",{"type":75,"content":2703},[2704,2710,2716,2722],{"type":78,"content":2705},[2706],{"type":81,"content":2707},[2708],{"text":2709,"type":73},"Disinfect kitchen surfaces",{"type":78,"content":2711},[2712],{"type":81,"content":2713},[2714],{"text":2715,"type":73},"Organise food storage areas",{"type":78,"content":2717},[2718],{"type":81,"content":2719},[2720],{"text":2721,"type":73},"Deep clean equipment",{"type":78,"content":2723},[2724],{"type":81,"content":2725},[2726],{"text":2727,"type":73},"Drain and sanitise ice machines",{"type":81,"content":2729},[2730],{"text":2731,"type":73},"Assigning tasks upfront cuts down on training time for new starters and gives your team autonomy. They know what needs doing without waiting for instructions — and you can give a gentle reminder if something isn't completed on time.",{"type":64,"attrs":2733,"content":2734},{"level":69},[2735],{"text":2736,"type":73},"8. Handle annual leave and time-off requests fairly",{"type":81,"content":2738},[2739,2741,2748],{"text":2740,"type":73},"How you manage ",{"text":2742,"type":73,"marks":2743},"annual leave",[2744,2745],{"type":97},{"type":268,"attrs":2746},{"href":2747,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/gb/features/leave-management",{"text":2749,"type":73}," affects team morale more than you might expect. If staff feel the same people always get their preferred dates while others miss out, resentment builds. A clear, fair process keeps everyone on side.",{"type":81,"content":2751},[2752,2758],{"text":2753,"type":73,"marks":2754},"Leave management",[2755],{"type":268,"attrs":2756},{"href":2757,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/features/leave-management",{"text":2759,"type":73}," tools help you handle the full cycle:",{"type":75,"content":2761},[2762,2768,2774],{"type":78,"content":2763},[2764],{"type":81,"content":2765},[2766],{"text":2767,"type":73},"Application: Staff submit requests through the app",{"type":78,"content":2769},[2770],{"type":81,"content":2771},[2772],{"text":2773,"type":73},"Approval: You review against the rota and existing bookings",{"type":78,"content":2775},[2776],{"type":81,"content":2777},[2778],{"text":2779,"type":73},"Backfill: The system helps you find cover for approved leave",{"type":81,"content":2781},[2782,2784,2790],{"text":2783,"type":73},"Start by creating a clear leave policy — first come first served, or a rotation system for peak dates like Christmas and bank holidays. Then use your rota software to enforce it consistently. For guidance on building a fair policy, see how to ",{"text":2785,"type":73,"marks":2786},"create a clear leave policy",[2787],{"type":268,"attrs":2788},{"href":2789,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/blog/how-to-regulate-your-teams-vacation-requests",{"text":703,"type":73},{"type":81,"content":2792},[2793,2795,2801],{"text":2794,"type":73},"Deputy keeps your employees informed about their ",{"text":2796,"type":73,"marks":2797},"leave balances",[2798],{"type":268,"attrs":2799},{"href":2800,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/blog/leave-balances-now-in-deputy",{"text":2802,"type":73},", which empowers them to plan their time off properly. When staff can see how much holiday they have left and submit requests easily, you get fewer last-minute surprises.",{"type":81,"content":2804},[2805],{"text":2806,"type":73},"For restaurants, bank holiday staffing deserves special attention. These are often your busiest — and most lucrative — days. Be upfront about expectations (everyone works at least one major bank holiday per year, for example) and offer incentives like enhanced pay or a guaranteed day off in lieu.",{"type":64,"attrs":2808,"content":2809},{"level":69},[2810],{"text":2811,"type":73},"9. Choose the right rota software for your restaurant",{"type":81,"content":2813},[2814],{"text":2815,"type":73},"The tools you use determine how much time you spend on scheduling — and how accurate your rotas are. Traditional methods have real limitations.",{"type":81,"content":2817},[2818,2824],{"text":2819,"type":73,"marks":2820},"Spreadsheets",[2821],{"type":268,"attrs":2822},{"href":2823,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/blog/7-ways-excel-like-spreadsheets-hurt-your-business",{"text":2825,"type":73}," might feel like a step up from pen and paper, but they don't scale. You need to learn complex formulas, manually update multiple cells when anything changes, and there's no easy way to notify staff or track who's seen the latest version.",{"type":172,"attrs":2827},{"alt":2828,"src":2829,"title":19},"Restaurant manager using scheduling software on a laptop to build the rota","//a.storyblok.com/f/64010/0x0/7318c22868/image-3.jpg",{"type":81,"content":2831},[2832,2838],{"text":2833,"type":73,"marks":2834},"Cloud-based workforce management software",[2835],{"type":268,"attrs":2836},{"href":2837,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/workforce-management-software",{"text":2839,"type":73}," like Deputy changes the equation. Creating a rota can take as little as five minutes with the right workflow tools — compared to hours with manual methods.",{"type":64,"attrs":2841,"content":2842},{"level":179},[2843],{"text":2844,"type":73},"What to look for in restaurant scheduling software",{"type":81,"content":2846},[2847,2849,2852],{"text":2848,"type":73},"When evaluating ",{"text":2098,"type":73,"marks":2850},[2851],{"type":97},{"text":2853,"type":73},", look for:",{"type":75,"content":2855},[2856,2862,2868,2874,2880,2886,2892],{"type":78,"content":2857},[2858],{"type":81,"content":2859},[2860],{"text":2861,"type":73},"Mobile app for staff to view rotas, swap shifts, and clock in",{"type":78,"content":2863},[2864],{"type":81,"content":2865},[2866],{"text":2867,"type":73},"Demand forecasting based on sales and historical data",{"type":78,"content":2869},[2870],{"type":81,"content":2871},[2872],{"text":2873,"type":73},"Self-service shift swap with configurable guardrails",{"type":78,"content":2875},[2876],{"type":81,"content":2877},[2878],{"text":2879,"type":73},"Real-time labour costing as you build the rota",{"type":78,"content":2881},[2882],{"type":81,"content":2883},[2884],{"text":2885,"type":73},"Integrations with your POS, payroll, and accounting tools",{"type":78,"content":2887},[2888],{"type":81,"content":2889},[2890],{"text":2891,"type":73},"Compliance alerts for rest periods and maximum hours",{"type":78,"content":2893},[2894],{"type":81,"content":2895},[2896],{"text":2897,"type":73},"Multi-location support if you have more than one site",{"type":81,"content":2899},[2900,2902,2908],{"text":2901,"type":73},"Deputy ",{"text":2903,"type":73,"marks":2904},"integrates with some of the most well-known apps",[2905],{"type":268,"attrs":2906},{"href":2907,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/integrations",{"text":2909,"type":73}," in hospitality, so your rota data flows seamlessly into payroll and your sales data informs your scheduling.",{"type":64,"attrs":2911,"content":2912},{"level":179},[2913],{"text":2914,"type":73},"Moving from spreadsheets to rota software",{"type":81,"content":2916},[2917],{"text":2918,"type":73},"If you're currently using spreadsheets, the transition to dedicated software is simpler than you might think:",{"type":725,"content":2920},[2921,2927,2933,2939,2945],{"type":78,"content":2922},[2923],{"type":81,"content":2924},[2925],{"text":2926,"type":73},"Start with one location or team if you have multiple",{"type":78,"content":2928},[2929],{"type":81,"content":2930},[2931],{"text":2932,"type":73},"Import your staff data (most tools accept CSV uploads)",{"type":78,"content":2934},[2935],{"type":81,"content":2936},[2937],{"text":2938,"type":73},"Set up roles, skills, and availability for each team member",{"type":78,"content":2940},[2941],{"type":81,"content":2942},[2943],{"text":2944,"type":73},"Run a parallel test week — build your rota in both systems to compare",{"type":78,"content":2946},[2947],{"type":81,"content":2948},[2949],{"text":2950,"type":73},"Go live and retire the spreadsheet",{"type":81,"content":2952},[2953],{"text":2954,"type":73},"The initial setup takes a few hours, but you'll recoup that time within the first few weeks of faster rota building.",{"type":81,"content":2956},[2957,2959,2963,2965,2970,2971,2976,2977,2983,2985,2991,2993,2999,3001,3007],{"text":2958,"type":73},"Deputy is trusted across industries including ",{"text":1248,"type":73,"marks":2960},[2961],{"type":268,"attrs":2962},{"href":2042,"uuid":46,"anchor":46,"target":271,"linktype":272},{"text":2964,"type":73},", ",{"text":1203,"type":73,"marks":2966},[2967],{"type":268,"attrs":2968},{"href":2969,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/industry/retail",{"text":2964,"type":73},{"text":1273,"type":73,"marks":2972},[2973],{"type":268,"attrs":2974},{"href":2975,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/industry/healthcare",{"text":2964,"type":73},{"text":2978,"type":73,"marks":2979},"care homes",[2980],{"type":268,"attrs":2981},{"href":2982,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/industry/care-homes",{"text":2984,"type":73},", and ",{"text":2986,"type":73,"marks":2987},"charities",[2988],{"type":268,"attrs":2989},{"href":2990,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/industry/charity",{"text":2992,"type":73},". Whether you're scheduling a small café team or a multi-site restaurant group, the same principles — and tools — apply. For organisations managing ",{"text":2994,"type":73,"marks":2995},"non-profit employee scheduling",[2996],{"type":268,"attrs":2997},{"href":2998,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/glossary/what-is-non-profit-employee-scheduling",{"text":3000,"type":73}," or ",{"text":3002,"type":73,"marks":3003},"volunteer management",[3004],{"type":268,"attrs":3005},{"href":3006,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/blog/how-to-use-deputy-as-volunteer-management-software",{"text":3008,"type":73},", Deputy offers the same flexibility.",{"type":81,"content":3010},[3011],{"text":3012,"type":73,"marks":3013},"Start a free trial",[3014],{"type":268,"attrs":3015},{"href":1885,"uuid":46,"anchor":46,"target":271,"linktype":272},{"type":64,"attrs":3017,"content":3018},{"level":69},[3019],{"text":1807,"type":73},{"type":64,"attrs":3021,"content":3022},{"level":179},[3023],{"text":3024,"type":73},"How far in advance should I publish my restaurant rota?",{"type":81,"content":3026},[3027],{"text":3028,"type":73},"Aim to publish your rota at least two weeks in advance to give staff time to plan around their shifts and flag any conflicts. This is especially important in hospitality, where many workers hold multiple jobs or have caring responsibilities. Consistent advance notice reduces no-shows, cuts down on last-minute swap requests, and shows your team you respect their time outside work.",{"type":64,"attrs":3030,"content":3031},{"level":179},[3032],{"text":3033,"type":73},"What is the 30/30/30 rule for restaurants?",{"type":81,"content":3035},[3036],{"text":3037,"type":73},"The 30/30/30 rule is a restaurant budgeting benchmark that allocates roughly 30% of revenue to labour, 30% to food costs, and 30% to overhead — with the remaining 10% as profit. While your exact percentages will vary based on your restaurant type and location, this framework helps you evaluate whether your staffing levels are financially sustainable. If labour costs consistently exceed 30%, examine your rota for overstaffing or inefficient shift patterns.",{"type":64,"attrs":3039,"content":3040},{"level":179},[3041],{"text":3042,"type":73},"How can Deputy help me reduce labour costs when scheduling restaurant staff?",{"type":81,"content":3044},[3045],{"text":3046,"type":73},"Deputy's demand forecasting and real-time labour costing features let you see the cost of every shift before you publish it, so you can adjust staffing to match expected customer demand. The auto-scheduling feature analyses your historical sales data to recommend optimal staffing levels, helping you avoid both overstaffing quiet periods and understaffing busy ones. You can experiment with different rota configurations and see the financial impact instantly.",{"type":64,"attrs":3048,"content":3049},{"level":179},[3050],{"text":3051,"type":73},"Can Deputy help my restaurant staff swap shifts without manager involvement?",{"type":81,"content":3053},[3054],{"text":3055,"type":73},"Yes — Deputy's shift swap feature lets staff offer and pick up shifts through the mobile app, with configurable guardrails (skills match, hours caps) and optional manager approval to keep your rota compliant. You decide the rules: which staff can swap with whom, maximum hours anyone can work, and whether swaps need sign-off. This gives your team flexibility while keeping you in control.",{"type":64,"attrs":3057,"content":3058},{"level":179},[3059],{"text":3060,"type":73},"What shift patterns work best for restaurants?",{"type":81,"content":3062},[3063],{"text":3064,"type":73},"The best shift pattern depends on your restaurant's opening hours, peak times, and team size. Common options include:",{"type":75,"content":3066},[3067,3077,3087],{"type":78,"content":3068},[3069],{"type":81,"content":3070},[3071,3075],{"text":3072,"type":73,"marks":3073},"Fixed shifts:",[3074],{"type":97},{"text":3076,"type":73}," Staff work the same days and times each week — predictable but less flexible",{"type":78,"content":3078},[3079],{"type":81,"content":3080},[3081,3085],{"text":3082,"type":73,"marks":3083},"Rotating shifts:",[3084],{"type":97},{"text":3086,"type":73}," Staff rotate through different shift times — fairer distribution of popular and unpopular shifts",{"type":78,"content":3088},[3089],{"type":81,"content":3090},[3091,3095],{"text":3092,"type":73,"marks":3093},"Split shifts:",[3094],{"type":97},{"text":3096,"type":73}," Staff work two shorter periods with a break between (for example, lunch and dinner service) — efficient for restaurants with distinct peak periods",{"type":81,"content":3098},[3099],{"text":3100,"type":73},"Many restaurants use a combination, with core staff on fixed patterns and part-timers filling gaps. The key is matching your pattern to your demand curve and your team's preferences.",{"type":64,"attrs":3102,"content":3103},{"level":179},[3104],{"text":3105,"type":73},"How does Deputy's auto-scheduling work for restaurants?",{"type":81,"content":3107},[3108],{"text":3109,"type":73},"Deputy's auto-scheduling analyses your historical sales data, staff availability, and role requirements to generate an optimised rota. You input your demand forecast (or let Deputy calculate it from your integrated POS data), set your staffing rules, and the system creates a rota that matches the right number of qualified staff to each shift. You can review and adjust the generated rota before publishing — it's a starting point that saves hours of manual work, not a replacement for your judgement.","2026-04-13 18:11",{"id":3112,"title":31,"plugin":32,"imageAlt":3113,"minWidth":1128,"imageName":3114,"imageS3Key":3115,"description":37,"mobileWidth":1972,"desktopWidth":1972,"assetSelector":19,"imagePublicUrl":3116,"imageOriginalUrl":3117,"sourceImageWidth":1131,"sourceImageHeight":1975},1197496,"how-to-schedule-your-staff","how-to-schedule-your-staff-thumbnail.png","f/64010/600x342/38d45a1930/how-to-schedule-your-staff-thumbnail.png","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/38d45a1930/how-to-schedule-your-staff-thumbnail.png","//a.storyblok.com/f/64010/600x342/38d45a1930/how-to-schedule-your-staff-thumbnail.png",[1142],[3120],"48e977db-fa48-410c-a8f1-a78122a846fc",[1217,1244],[],[1981],"gb/blog/how-to-schedule-your-staff",4470,[],"844263a8-0b37-4ab8-b4a1-81fb1ccb30a7","2019-07-17T00:00:00.000Z",[3130,3133],{"id":3131,"name":1998,"slug":3113,"published":55,"full_slug":3132,"is_folder":49,"parent_id":1992},13970992,"us/blog/how-to-schedule-your-staff",{"id":3134,"name":1998,"slug":3113,"published":55,"full_slug":3135,"is_folder":49,"parent_id":1996},14079156,"au/blog/how-to-schedule-your-staff",{"name":3137,"created_at":3138,"published_at":3139,"updated_at":3140,"id":3141,"uuid":3142,"content":3143,"slug":3533,"full_slug":3543,"sort_by_date":46,"position":3544,"tag_list":3545,"is_startpage":49,"parent_id":1985,"meta_data":46,"group_id":3546,"first_published_at":3547,"release_id":46,"lang":53,"path":46,"alternates":3548,"default_full_slug":46,"translated_slugs":46,"_stopResolving":55},"6 Signs Your Staff Need Employee Scheduling Software","2020-06-24T03:10:03.618Z","2023-08-03T06:35:46.946Z","2023-08-03T06:35:46.993Z",14078820,"7653a823-35ee-411d-8271-404a52b66ad6",{"seo":3144,"_uid":3149,"author":26,"content":3150,"headline":3137,"component":1124,"post_date":3530,"thumbnail":3531,"types_tag":3538,"features_tag":3539,"show_resource":49,"industries_tag":3540,"related_articles":3541,"ways_of_working_tag":3542},{"title":14,"plugin":15,"seoTitle":3145,"description":1349,"seoKeywords":3146,"seoTitleInput":3147,"seoDescription":3148},"Your Staff Need Employee Scheduling Software - Deputy UK","scheduling software","Your Staff Need Employee Scheduling Software","For employees and managers alike, this simple software makes creating schedules, covering shifts and other tasks a breeze. Learn more about it here!","46f72e08-393e-4d69-a058-bb07abc4ffc9",[3151],{"_uid":3152,"content":3153,"component":772},"ce455972-e5fb-427f-b260-e131097192a5",{"type":60,"content":3154},[3155,3159,3170,3174,3179,3183,3187,3191,3239,3244,3248,3252,3256,3260,3300,3305,3309,3313,3317,3356,3361,3365,3369,3373,3412,3417,3421,3425,3457,3462,3466,3470,3509,3514,3518],{"type":81,"content":3156},[3157],{"text":3158,"type":73},"Employee management is a full-time job. From training and scheduling to keeping employees motivated, managing a team requires a unique set of organizational skills. ",{"type":81,"content":3160},[3161,3163,3168],{"text":3162,"type":73},"You need to have the right ",{"text":3164,"type":73,"marks":3165},"scheduling tools",[3166],{"type":268,"attrs":3167},{"href":764,"uuid":46,"anchor":46,"target":1455,"linktype":272},{"text":3169,"type":73}," to maintain a strong operation. ",{"type":81,"content":3171},[3172],{"text":3173,"type":73},"But not sure yet if you really need employee scheduling software? See if these six signs seem familiar.",{"type":64,"attrs":3175,"content":3176},{"level":69},[3177],{"text":3178,"type":73},"1. Your customer service or patient care is slipping ",{"type":81,"content":3180},[3181],{"text":3182,"type":73},"Your employees accomplish so much in a given day. They’re filling orders, tending to patients, cleaning facilities, and smiling through it all. But you’ve probably noticed occasions where your customer service takes a dip. Maybe your employees don’t have the proper tools to actually do their best. ",{"type":81,"content":3184},[3185],{"text":3186,"type":73},"Teams hate dealing with dated, legacy technology. Without an intuitive solution, it can be tough to get employees to clock in on time or request time off in the system. Your staff shouldn’t have to deal with paper timesheets or old websites.",{"type":81,"content":3188},[3189],{"text":3190,"type":73},"Here are a few ways you can improve your customer service or patient care.",{"type":75,"content":3192},[3193,3211,3221],{"type":78,"content":3194},[3195],{"type":81,"content":3196},[3197,3201,3203,3209],{"text":3198,"type":73,"marks":3199},"Automate your timesheets.",[3200],{"type":97},{"text":3202,"type":73}," On top of actually doing their jobs, keeping track of timesheets can be one more headache. When you take out the manual step, you’ll ",{"text":3204,"type":73,"marks":3205},"free up time and capacity",[3206],{"type":268,"attrs":3207},{"href":3208,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/features/time-and-attendance",{"text":3210,"type":73}," so your team won’t have to stress about it. ",{"type":78,"content":3212},[3213],{"type":81,"content":3214},[3215,3219],{"text":3216,"type":73,"marks":3217},"Make it mobile.",[3218],{"type":97},{"text":3220,"type":73}," Help your employees focus on what counts — customer satisfaction — and eliminate the distraction of dated processes. Use employee scheduling software that lets employees instantly clock in on a smart device and get back to the action. ",{"type":78,"content":3222},[3223],{"type":81,"content":3224},[3225,3229,3231,3237],{"text":3226,"type":73,"marks":3227},"Use one central communication platform.",[3228],{"type":97},{"text":3230,"type":73}," A streamlined ",{"text":3232,"type":73,"marks":3233},"communication app",[3234],{"type":268,"attrs":3235},{"href":3236,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/features/collaboration",{"text":3238,"type":73}," can let your team easily share updates, comment, collaborate, and reach out with questions. That means less confusion — and more time to focus on customers.",{"type":64,"attrs":3240,"content":3241},{"level":69},[3242],{"text":3243,"type":73},"2. You schedule too many or too few staff ",{"type":81,"content":3245},[3246],{"text":3247,"type":73},"Shift workers can adapt to nearly any situation, but their schedules shouldn’t be all over the place. While it can be nearly impossible to schedule enough staff for an unexpected rush, most scheduling miscalculations are avoidable. ",{"type":81,"content":3249},[3250],{"text":3251,"type":73},"Try to gauge when business picks up or slows down by paying attention to local trends in your industry. ",{"type":81,"content":3253},[3254],{"text":3255,"type":73},"Consider ways to anticipate and schedule the perfect amount of people. Account for requested schedule changes and time off or sick call-ins with a smart scheduling tool that provides you with the big picture.",{"type":81,"content":3257},[3258],{"text":3259,"type":73},"Here are a few ways to nail your staff scheduling.  ",{"type":75,"content":3261},[3262,3280,3290],{"type":78,"content":3263},[3264],{"type":81,"content":3265},[3266,3270,3272,3278],{"text":3267,"type":73,"marks":3268},"Look at the numbers.",[3269],{"type":97},{"text":3271,"type":73}," Track the ",{"text":3273,"type":73,"marks":3274},"ebb and flow",[3275],{"type":268,"attrs":3276},{"href":3277,"uuid":46,"anchor":46,"target":271,"linktype":272},"https://www.deputy.com/features/scheduling-software",{"text":3279,"type":73}," of expected demand versus labor costing week to week to ensure enough employees are scheduled. ",{"type":78,"content":3281},[3282],{"type":81,"content":3283},[3284,3288],{"text":3285,"type":73,"marks":3286},"Fill open shifts with staff who want the hours.",[3287],{"type":97},{"text":3289,"type":73}," When there too many or too few staff, instantly send notifications to quickly find employees who want to work or who would prefer to take off. ",{"type":78,"content":3291},[3292],{"type":81,"content":3293},[3294,3298],{"text":3295,"type":73,"marks":3296},"Create alerts for tight schedules.",[3297],{"type":97},{"text":3299,"type":73}," Ensure that your employees are working reasonable shifts and try to avoid the infamous “clopening”— to close one night, then open the next morning.",{"type":64,"attrs":3301,"content":3302},{"level":69},[3303],{"text":3304,"type":73},"3. Your staff complain about inaccurate payroll",{"type":81,"content":3306},[3307],{"text":3308,"type":73},"There really isn’t any excuse for staff missing paychecks. If there’s one thing to count on in an unpredictable industry, it’s getting paid at the same time every month. Even if the paycheck is late by one day, your employees can lose their means to make rent and support their families. Paying your employees correctly will go a long way to employee satisfaction and retention. ",{"type":81,"content":3310},[3311],{"text":3312,"type":73},"Payroll errors also lead to employees missing out on overtime pay or receiving pay for overtime they didn’t work, which can reflect poorly on your organizational abilities. Help your staff see the returns for their hard work — always make the scheduled payroll submission deadline.",{"type":81,"content":3314},[3315],{"text":3316,"type":73},"Here are some easy fixes.",{"type":75,"content":3318},[3319,3336,3346],{"type":78,"content":3320},[3321],{"type":81,"content":3322},[3323,3327,3329,3334],{"text":3324,"type":73,"marks":3325},"Streamline your systems.",[3326],{"type":97},{"text":3328,"type":73}," ",{"text":3330,"type":73,"marks":3331},"Integrate",[3332],{"type":268,"attrs":3333},{"href":2907,"uuid":46,"anchor":46,"target":271,"linktype":272},{"text":3335,"type":73}," an employee scheduling system with your current payroll system. ",{"type":78,"content":3337},[3338],{"type":81,"content":3339},[3340,3344],{"text":3341,"type":73,"marks":3342},"Submit timesheets automatically.",[3343],{"type":97},{"text":3345,"type":73}," Eliminate the risk of human error by letting a program do the work for you and save yourself time.  ",{"type":78,"content":3347},[3348],{"type":81,"content":3349},[3350,3354],{"text":3351,"type":73,"marks":3352},"Check in.",[3353],{"type":97},{"text":3355,"type":73}," Not sure if your system is working? Check in with your team to see what’s working and what’s not.",{"type":64,"attrs":3357,"content":3358},{"level":69},[3359],{"text":3360,"type":73},"4. Your employees are burning out",{"type":81,"content":3362},[3363],{"text":3364,"type":73},"Your staff have been showing up week after week, and now they’re visibly exhausted. Is it easy for them to request time off and recharge? Traditionally, employees would request time off via email or online form. Managers might have to log the request and adjust the schedule manually. At worst, the request gets lost and the employee continues to show up without proper support to take time off. ",{"type":81,"content":3366},[3367],{"text":3368,"type":73},"Protect your staff’s mental health with an employee scheduling system that allows them to take days off without the fuss of going through a manual process. Enable a culture where time off is transparent so employees can enjoy a healthy work-life balance. Don’t let people come in sick just because getting time off was a hassle.",{"type":81,"content":3370},[3371],{"text":3372,"type":73},"You can ease burnout with these three tips. ",{"type":75,"content":3374},[3375,3385,3402],{"type":78,"content":3376},[3377],{"type":81,"content":3378},[3379,3383],{"text":3380,"type":73,"marks":3381},"Creates checks and balances.",[3382],{"type":97},{"text":3384,"type":73}," Your scheduling software should instantly send time-off requests to managers. This saves your team time and stress before their leave. ",{"type":78,"content":3386},[3387],{"type":81,"content":3388},[3389,3393,3395,3400],{"text":3390,"type":73,"marks":3391},"Operationalize your leave management.",[3392],{"type":97},{"text":3394,"type":73}," Use your software to regulate ",{"text":3396,"type":73,"marks":3397},"vacation requests",[3398],{"type":268,"attrs":3399},{"href":2789,"uuid":46,"anchor":46,"target":271,"linktype":272},{"text":3401,"type":73}," and ensure that your business is always covered.",{"type":78,"content":3403},[3404],{"type":81,"content":3405},[3406,3410],{"text":3407,"type":73,"marks":3408},"Cover shifts on short notice.",[3409],{"type":97},{"text":3411,"type":73}," Even if someone has an emergency, find someone to fill their shift with an easy drag and drop.",{"type":64,"attrs":3413,"content":3414},{"level":69},[3415],{"text":3416,"type":73},"5. Your staff don’t have a clear view of their schedule",{"type":81,"content":3418},[3419],{"text":3420,"type":73},"People love to plan ahead. If the schedule isn’t posted until Friday, employees have to wait all week before they make plans. Manual cork board-type schedules cause confusion because last-minute changes don’t go out to the team immediately. ",{"type":81,"content":3422},[3423],{"text":3424,"type":73},"To facilitate social distancing, help employees keep their schedules on their phones. Companies that don’t email schedules force employees to physically get their schedule from work. Employees can better juggle their priorities if they can access their schedules early and on-the-go. ",{"type":75,"content":3426},[3427,3437,3447],{"type":78,"content":3428},[3429],{"type":81,"content":3430},[3431,3435],{"text":3432,"type":73,"marks":3433},"Empower your staff. ",[3434],{"type":97},{"text":3436,"type":73},"Find a scheduling software that includes a mobile app so that employees can access their schedule, request time off, or get their shift covered right in the app.",{"type":78,"content":3438},[3439],{"type":81,"content":3440},[3441,3445],{"text":3442,"type":73,"marks":3443},"Go digital.",[3444],{"type":97},{"text":3446,"type":73}," By going paperless, you’ll save hours of time and be able to track your schedule changes more efficiently.",{"type":78,"content":3448},[3449],{"type":81,"content":3450},[3451,3455],{"text":3452,"type":73,"marks":3453},"Review with your team.",[3454],{"type":97},{"text":3456,"type":73}," Review the process with your team so they always know when and where they can find the current schedule.",{"type":64,"attrs":3458,"content":3459},{"level":69},[3460],{"text":3461,"type":73},"6. Your employees don’t have an easy way to communicate with their manager",{"type":81,"content":3463},[3464],{"text":3465,"type":73},"Your employees need to tell you something. They received a glowing customer review, or complaint about missing menu items, or unexpected family emergency. How quickly can they get in touch with management? ",{"type":81,"content":3467},[3468],{"text":3469,"type":73},"Don’t let your employees feel like they are hitting a wall. To maintain smooth operations, employees should always be able to update you on customer feedback and their own job readiness. What if they won’t be able to work their next few scheduled shifts? ",{"type":75,"content":3471},[3472,3482,3499],{"type":78,"content":3473},[3474],{"type":81,"content":3475},[3476,3480],{"text":3477,"type":73,"marks":3478},"Engage your team.",[3479],{"type":97},{"text":3481,"type":73}," With a scheduling software platform, you can create a central hub for everyone to cross communicate. Share critical updates and ensure that important messages are captured.",{"type":78,"content":3483},[3484],{"type":81,"content":3485},[3486,3490,3492,3497],{"text":3487,"type":73,"marks":3488},"Centralize your communications on one platform.",[3489],{"type":97},{"text":3491,"type":73}," Use ",{"text":3493,"type":73,"marks":3494},"one system",[3495],{"type":268,"attrs":3496},{"href":3236,"uuid":46,"anchor":46,"target":271,"linktype":272},{"text":3498,"type":73}," to avoid the nightmare of too many texts and enable your teams to have their voices heard. ",{"type":78,"content":3500},[3501],{"type":81,"content":3502},[3503,3507],{"text":3504,"type":73,"marks":3505},"Set up 1:1s.",[3506],{"type":97},{"text":3508,"type":73}," Remember the foundational piece of communication — talking. Set up regular meetings with your team so they always have an opportunity to give feedback and ask questions.",{"type":64,"attrs":3510,"content":3511},{"level":69},[3512],{"text":3513,"type":73},"Don’t make employee scheduling a chore",{"type":81,"content":3515},[3516],{"text":3517,"type":73},"Scheduling your employees can be one of the most time-consuming parts of running a business — but it doesn’t have to be. ",{"type":81,"content":3519},[3520,3522,3528],{"text":3521,"type":73},"Uplevel your teams with the best tools that make their lives that much easier. If you relate to any or all of these telltale signs of inefficiency, Deputy can help. 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By leveraging AI for demand forecasting, you can optimise your workforce, reduce costs, and become even more agile as you respond to market fluctuations. ",[5870],{"type":5839,"attrs":5871},{"color":5841},{"type":64,"attrs":5873,"content":5874},{"level":69},[5875],{"text":5876,"type":73,"marks":5877},"A look at the traditional difficulties of demand forecasting",[5878],{"type":5839,"attrs":5879},{"color":5841},{"type":81,"content":5881},[5882],{"text":5883,"type":73,"marks":5884},"Demand forecasting has long been a time-consuming process, with several variables to consider: ",[5885],{"type":5839,"attrs":5886},{"color":5841},{"type":75,"content":5888},[5889,5898,5907,5916],{"type":78,"content":5890},[5891],{"type":81,"content":5892},[5893],{"text":5894,"type":73,"marks":5895},"Historical data",[5896],{"type":5839,"attrs":5897},{"color":5841},{"type":78,"content":5899},[5900],{"type":81,"content":5901},[5902],{"text":5903,"type":73,"marks":5904},"Seasonal trends",[5905],{"type":5839,"attrs":5906},{"color":5841},{"type":78,"content":5908},[5909],{"type":81,"content":5910},[5911],{"text":5912,"type":73,"marks":5913},"Special events",[5914],{"type":5839,"attrs":5915},{"color":5841},{"type":78,"content":5917},[5918],{"type":81,"content":5919},[5920],{"text":5921,"type":73,"marks":5922},"Behavioral shifts",[5923],{"type":5839,"attrs":5924},{"color":5841},{"type":81,"content":5926},[5927],{"text":5928,"type":73,"marks":5929},"Making educated guesses based on this information can be incredibly difficult. It’s not only a tedious process but also prone to error and bias. ",[5930],{"type":5839,"attrs":5931},{"color":5841},{"type":81,"content":5933},[5934],{"text":5935,"type":73,"marks":5936},"Businesses have used different systems, including dedicated software, to aid in this process. These tools have helped, but they often lack the sophisticated predictive capabilities modern AI tools bring to the table. 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