7 Best Practices for an Effective Hiring Process

by Deputy Team, 3 minutes read
HOME blog 7 best practices for an effective hiring process

Hiring the right people can be hard at any time. Throw in a skills shortage and a tough labour market and you’re facing more pressure than ever.

According to the Australian HR Institute, almost half of employers are experiencing recruiting difficulties. Staff shortages, wage increases and competition from rival businesses are among the primary causes, leaving many without the essential workforce they need.

So, how can you ensure you have an effective hiring strategy in place?

Here are seven tips to supercharge your hiring process and win over the best talent:

1. Understand what your business really needs

The key to a successful hiring process lies before you even post the first job ad.

Be sure you take the time to understand what type of person your workplace needs. Speak to employees to understand where there’s a gap and what skills are required to fill it. Don’t rely on previous job ad postings, as what you need may have changed.

2. Set clear expectations from the get-go

Too often, hiring managers make the mistake of overcomplicating job ads.

Make sure you lay out expectations clearly. Include the responsibilities of the role you’re hiring for and outline any essential skills or qualifications the candidate needs to have as a bare minimum.

Avoid using vague or generic language, such as: “Exciting new opportunity available at [insert business]”. As a job seeker, there’s nothing more annoying than being unclear about what a position with a business is and what it’ll involve.

3. Consider your interview process – and the people doing the interviewing

A structured interview process is integral in hiring no matter the size of business or industry you are in. Ensure you develop one that involves a specific evaluation criteria. This allows you to compare candidates objectively and without bias.

Make sure the interviewer is someone who can speak about what the role will involve and what the business’ key goals are. Make sure the interviewer is fit to answer any questions that will likely arise in the interview, particularly ones that involve hours and pay.

4. Leverage tech where you can

To hire candidates faster — before your competitors can snap them up — it’s essential to streamline the hiring process with modern technology, including an applicant tracking system (ATS).

Deputy’s new hire software makes it easy to track and manage applicants through the whole recruitment process, allowing businesses to secure talent in a fraction of the usual time — and giving managers more hours back in the day.

5. Research award rates and benefits

Always do your research on award rates and benefits to ensure you’re staying compliant, making attractive offers and reducing the chance of losing staff to a competitor.

Keep a close eye on changes to modern awards from the Fair Work Commission and stay on top of the benefits your competitors are offering, like better schedule flexibility.

6. Don’t skip on references!

References remain key in the hiring process. Ensure you do at least one on each prospective candidate.

Consider questions like: What is their work style? What are their strengths? What are their areas for development? Would you hire them again? How would the average customer describe them?

The answers to these questions will help you to determine whether they’d be an ideal fit for your workplace.

7. Continuously improve the process

Regularly collect feedback from the hiring team, candidates and new hires.

Use this feedback to identify areas for improvement in the hiring process and refine it over time.

Final thoughts

By following these tips, businesses can set themselves up for a more effective and successful hiring process, leading to better decisions and a stronger workforce.

To find out more about how you can improve and streamline your hiring process, get in touch with the Deputy team today.

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