Deliver high-quality care with intuitive rostering, time tracking & reporting
Select your healthcare sector and learn how Deputy can help your team
Medical Clinics & Allied Health
Set your practice up for cost-efficiency and growth
Organise your staff as effectively as possible, automate time-consuming admin, and create more time for expanding your practice.
Simplify employee scheduling
With a few clicks, schedule available, qualified staff across different roles. Plan ideal coverage weeks or months in advance. And send rosters straight to your team’s phones and inboxes — with alerts and reminders.
"We can keep an eye on staff fatigue, tenure, holidays and time off, which helps us run our business better."
Alexandra Conroy, Director and co-founder , Reliant healthcare
Track wage costs & revenue
Achieve a clear view of labour costs to manage profitability. Forecast accurate wage costs, report on revenue, and use real-time budget tracking to create the smartest roster for your practice.
"Cost savings of $11,000 – $13,000 each year by eliminating the 'overlap time' between shifts alone"
Kathy Lois Jones, Owner, Elder Village Euless
Manage changes in demand or staff availability
Easily handle changes in patient volumes, dropped shifts, and other last-minute changes to the roster. Schedule additional staff, find last-minute replacements, and communicate changes to your team instantly from desktop or mobile.
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
Capture accurate timesheets
Record accurate digital timesheets and export them to payroll with one click. Capture work hours hygienically with our hands-free time clock, help prevent the spread of illness with pre-shift health checks, and automate award wage calculations.
“Smooth payroll integration with Deputy and Xero makes payroll a breeze.”
Marcus Wilson, Director, Focus Eye Centre
Onboard staff quickly & improve retention
Capture staff details straight into Deputy and give your team straightforward tools that make their lives easier. With the Deputy app, your team can manage their own availability, leave, upcoming shifts, tasks, and shift trades.
“Staff now know exactly what shifts they're working because they have the smartphone app.”
Su San Chan, Head of Human Resources, St Joseph's Hospice
"We can keep an eye on staff fatigue, tenure, holidays and time off, which helps us run our business better."
Alexandra Conroy, Director and co-founder , Reliant healthcare
"Cost savings of $11,000 – $13,000 each year by eliminating the 'overlap time' between shifts alone"
Kathy Lois Jones, Owner, Elder Village Euless
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
“Smooth payroll integration with Deputy and Xero makes payroll a breeze.”
Marcus Wilson, Director, Focus Eye Centre
“Staff now know exactly what shifts they're working because they have the smartphone app.”
Su San Chan, Head of Human Resources, St Joseph's Hospice
In-home care scheduling
Coordinate support staff to provide the best level of in-home care
Ensure your support workers are exactly where they need to be, have the right qualifications, and help each participant’s budget go as far as possible.
Schedule remote workers
Match support workers to clients based on training, unique needs, availability, and location. Send shift detail straight to your staff — with smart alerts and reminders. Communicate changes instantly.
"It’s easy for me to let my caregivers know exactly where they need to be.”
Jo Williams, Personal Caregivers
Record attendance & compliance
Record when staff arrive at each address with GPS location capture, share care plans with confirmation receipts, and record completion of different tasks or activities.
“Each member of staff simply starts and ends their shift on the Deputy Kiosk which automatically records their time worked which is approved by their manager with a click.”
Marcus Wilson, Director, Focus Eye Centre
Find last-minute replacements
If a support worker calls in sick, find a suitable, qualified replacement with one tap in Deputy and fill the shift quickly — without a single phonecall.
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
Track time, kilometres & wellness
Record your team's exact time on shift, automate award wage calculations, and export timesheets to payroll with one click. Screen staff for worrying symptoms before they start work and protect clients from illness.
“Smooth payroll integration with Deputy and Xero makes payroll a breeze.”
Marcus Wilson, Director, Focus Eye Centre
Improve communication & accountability
Keep your staff across important updates and make it easier to share client progress notes. Share information with individual staff or entire teams in one central communication platform — with confirmation receipts.
“Able to provide better patient care through 24/7 seamless communication between caregivers, nurses, and more.”
Kathy Lois Jones, Owner, Elder Village Euless
"It’s easy for me to let my caregivers know exactly where they need to be.”
Jo Williams, Personal Caregivers
“Each member of staff simply starts and ends their shift on the Deputy Kiosk which automatically records their time worked which is approved by their manager with a click.”
Marcus Wilson, Director, Focus Eye Centre
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
“Smooth payroll integration with Deputy and Xero makes payroll a breeze.”
Marcus Wilson, Director, Focus Eye Centre
“Able to provide better patient care through 24/7 seamless communication between caregivers, nurses, and more.”
Kathy Lois Jones, Owner, Elder Village Euless
Aged care scheduling
Achieve ideal staffing levels and save hours on employee admin
Create rosters in minutes, balance nurse to resident ratios, and find last-minute replacements without a single phonecall.
Schedule multiple departments
With a few clicks, schedule available, qualified staff across different roles — or simply allow suitable staff to apply for the shifts they want. Plan ideal coverage months ahead and send rosters straight to your team’s phones and inboxes.
“Saved approximately 80 hours of work each month while providing employees with more flexibility.”
Kathy Lois Jones, Owner, Elder Village Euless
Track wage costs & budgets
Achieve a clear view of labour costs to manage profitability. Forecast accurate wage costs, report on revenue, and use real-time budget tracking to create the smartest roster for your facility.
"Cost savings of $11,000 – $13,000 each year by eliminating the 'overlap time' between shifts alone"
Kathy Lois Jones, Owner, Elder Village Euless
Find last-minute replacements
Spend less time managing shift swaps and last-minute changes. If a staff member falls ill, find a suitable replacement with one tap in Deputy. Staff can also trade shifts directly with suitable replacements via our app.
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
Capture accurate timesheets
Record exact time on shift, automate award calculations, and export timesheets to payroll with one click. Use our hands-free time clock to record hours hygienically and screen staff for worrying symptoms to protect residents from illness.
“Smooth payroll integration with Deputy and Xero makes payroll a breeze.”
Marcus Wilson, Director, Focus Eye Centre
Manage attendance & communication
See who’s on site in real-time and streamline communication across the business. Share patient progress notes and key updates securely in one place, see who’s currently on shift or running late, and track completion of tasks.
“Able to provide better patient care through 24/7 seamless communication between caregivers, nurses, and more.”
Kathy Lois Jones, Owner, Elder Village Euless
Onboard staff quickly
Capture staff details straight into Deputy and give your team straightforward tools that make their lives easier. With the Deputy app, your team can manage their own availability, leave, upcoming shifts, tasks, and shift trades.
“Staff now know exactly what shifts they're working because they have the smartphone app.”
Su San Chan, Head of Human Resources, St Joseph's Hospice
“Saved approximately 80 hours of work each month while providing employees with more flexibility.”
Kathy Lois Jones, Owner, Elder Village Euless
"Cost savings of $11,000 – $13,000 each year by eliminating the 'overlap time' between shifts alone"
Kathy Lois Jones, Owner, Elder Village Euless
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
“Smooth payroll integration with Deputy and Xero makes payroll a breeze.”
Marcus Wilson, Director, Focus Eye Centre
“Able to provide better patient care through 24/7 seamless communication between caregivers, nurses, and more.”
Kathy Lois Jones, Owner, Elder Village Euless
“Staff now know exactly what shifts they're working because they have the smartphone app.”
Su San Chan, Head of Human Resources, St Joseph's Hospice
Try the ultimate scheduling app today. Start your free trial now!
The payoff of using Deputy
Reduce costs, save time, and create a better work-life balance. See how much your business will save with Deputy.
Why choose Deputy?
The power, flexibility, and mobility of our software has earned us more than 340,000 happy customers — who are our greatest advocates. With Deputy, you're not just saving time and money. You're finding a better way to do business.
Australia's leading scheduling software
Frequently asked questions
- What is Healthcare Rostering Software?
Healthcare employee rostering software manages the schedules of hourly employees at medical facilities including hospitals, clinics, private practice, front office staff, lab technicians, and nurses. The scheduling software can help automate schedules, record vacations and sick leave, track overtime, and generate timesheets for compensation.
- How simple is it to implement Deputy at my Clinic?
Deputy is best known for its ease of set-up and ease of use — just check out our customer reviews. We’ve made it simple for healthcare clinics to get started with employee rostering software. It’s as easy as starting a free trial, setting up your locations, and inviting your staff.
- How do I capture timesheets for my practice?
Using Deputy's time tracking software, staff can either record their hours from a tablet device at a fixed point in your business or from their own phones. You can then verify and approve timesheets, ensure they’re correct, and seamlessly sync them with payroll software like Xero.
- Why do Clinic owners love Deputy?
According to our reviews, Deputy wins over clinics and medical practices because it’s extremely easy to set up and easy to use. It’s simple to onboard your staff, manage your team from one app, and free up more time for the things that matter.
- Will Deputy work with other systems?
Yes! Our rostering app has been built to function seamlessly with all sorts of accounting, HR, and point of sale software including Xero, Vend, and iPayroll. For a full list of integrations, click here.
- Can employees schedule time off at my practice?
Absolutely! You can manage leave requests in Deputy. Employees can request time off via the app, and it’s simple for managers to approve time off and see when staff will be away on the schedule.
- How to roster medical staff effectively?
Effective health rostering is about ensuring that a hospital, treatment centre or care provider has enough staff to provide safe levels of service to patients at all times. This begins with effective workforce planning – and should usually be done weeks, or even months in advance.
An effective roster needs to balance the needs of patients with those of staff, appointments and skills. An effective roster allows for a degree of flexibility too, meaning that you can adapt if a particular employee calls in sick or is unable to come to work for some reason.
- Why use medical staff scheduling software?
Medical rostering software is designed to simplify the process of staff rota planning, saving you time and money. Rather than relying on complex, manual processes based on paper forms, whiteboards and spreadsheets, healthcare staff scheduling software helps to automatically assign nurses, doctors, in-home care staff and other employees to shifts.
Specialised software comes with multiple features that make scheduling shifts much easier, reduces the chance of clashes or overstretching employees, and can save you money by avoiding the need to rely on agency staff.
- Who uses medical staff scheduling software?
Many different kinds of people use our healthcare staff scheduling software. At hospitals and GP surgeries, it tends to be the practice manager. At residential homes, it might be the head of HR. At care agencies, it’s often the business owner or a member of senior management.
At the same time, staff can also use scheduling software too. They can use it to do things like swap shifts with coworkers, submit holiday requests, communicate with managers and colleagues, or view their tasks for the day.
- What are the most important medical staff scheduling software features?
When you’re choosing healthcare software, it’s vital to ensure that the technology includes all the features you need to do your rota planning tasks. At the very least, it should: provide a way to schedule all workers, wherever they are; record employee hours worked; track wages and costs; and allow staff to make holiday and shift change requests.
Beyond these essential capabilities, look for value added features too. For example, Deputy allows you to onboard and attract new staff, allocate individual shift tasks, check in on morale and engagement, and monitor staff wellness – and much more.