Getting Payroll Right: 3 Reasons to Integrate Xero with Deputy

by Deputy Team, 3 minutes read
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At its core, Xero is an easy-to-use but powerful online accounting system that was born in the cloud and integrates with more than 1,000 third-party apps.

Deputy is a cloud-based workplace management and scheduling platform that can transform your business, boost efficiency and support a thriving culture. From digital rosters and timesheets to award rates and payroll, Deputy has you covered.

Bringing the two together results in a perfect match for three main reasons.

1.Save time each week by syncing employee details

Hiring and training staff is critical to the success of any businesses – it takes time to find the right people for the right job.

According to a survey conducted by the Australian Payroll Association in 2020, Australian businesses spend an average of 2.93 hours per week on staff administration. This includes tasks such as managing employee leave entitlements and complying with relevant employment laws and regulations.

By connecting Xero and Deputy, business owners and managers can reduce time spent on administration and avoid entering employee details into two separate systems. Add employees to Deputy and they’ll automatically appear in Xero, and vice versa.

The benefit of this automation will only increase as your business grows and more employees are brought on board. For larger organisations with up to 200 staff, significant time-saving benefits are reaped.

2.Exporting timesheets to Xero with the click of a button

Timesheet and award rate accuracy are critical to a flawless pay run. Setting up an automated process between Deputy and Xero can be done in a few clicks.

Declan Lee, director and co-founder of Gelato Messina, loves the simplicity brought about by running Deputy and Xero in conjunction.

“With Xero integration, timesheets from Deputy are directly imported into our Xero payroll system so we won’t have to worry about staff getting paid incorrectly,” Declan says.

“Deputy supports greater accuracy in determining pays and has helped establish a great platform of trust and efficiency with our staff. We can also export the employee’s personal details from Deputy directly into Xero, which saves us time and unnecessary paperwork.”

Patrick Agostinelli is the owner of Bar Milano. One of his main reasons for using Deputy is its ability to integrate with both his point-of-sale system and accounting software.

“Our accounts team just press a button once we’ve signed off, and everything gets imported from Deputy into Xero for pay run. It’s very efficient, very straightforward, no grey areas, and it just saves a lot of time. And that’s what you need in the hospitality industry!”

3.Seamless syncing of employee leave balances

Xero’s integration with Deputy means all leave requests can be synced, making it easy to track employee sick leave, annual leave, and unpaid leave.

Many business owners still use manual processes for rostering, timesheets and even working out employee leave balances. Claire Van Vuuren, owner and head chef of Bloodwood Restaurant was one of them.

“Before we started using Deputy, it was all manual,” Claire says. “I had to make sure I could read people’s handwritten timesheets, which was a nightmare and calculating hours and then working out pays. If someone wanted time off it would be written in a notebook somewhere,” she says.

“Deputy really streamlined the whole process and eliminated errors. All leave balances sync automatically with Xero, which makes the pay run much easier.”

With Deputy you can roster staff with ease, stay on budget and be confident you’re keeping up with changes to modern awards. Start a free trial today to unlock the benefits of Deputy’s integration with Xero.

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