Deputy and Xero integration
Connect your employee and payroll workflows, apply configured Award pay rates to timesheets, and export approved timesheets to Xero for payroll processing.
Australia's leading workforce management software
How data moves between Xero and Deputy
Know exactly what information goes where. See how information moves between Xero and Deputy to support your payroll, leave, and rostering workflows.
Core capabilities
Bring your employee, payroll, leave and billing workflows together with Xero and Deputy.
Fast employee onboarding & profile alignment
Import employees from Xero, including names, email addresses, mobile numbers, dates of birth, and hire dates. Set pay rates in Deputy, the recommended source of truth for Award rates.
Award pay rates & streamlined payroll export
Use Deputy’s Pay Rate Library to apply configured Award pay rates to timesheets, helping calculate applicable overtime, penalty rates, and other supported pay rules. Export manager-approved timesheets directly to Xero to streamline payroll processing.
Leave visibility & client time billing
View daily updated Xero leave balances directly on Deputy rosters. For client invoicing or contractor billing, Deputy exports approved timesheets with each Location or Area set as the Xero Contact.
How it works & setup
Set up your automated sync between Deputy and Xero in three steps:
See Deputy and
Xero in action
Related integrations
Looking to connect the rest of your tech stack? Explore our other seamless integrations to keep your HR, payroll, and operations running smoothly.
Frequently asked questions
- How often do leave balances and pay calendars sync between Xero and Deputy?
Positive leave balances sync automatically once per day. Pay calendars are assigned directly in Xero and are selected at the time of timesheet export.
- Does the integration support Modern Award interpretation in Australia?
Deputy’s Pay Rate Library helps apply configured Award pay rates and supported pay rules to timesheets, including applicable overtime and penalty rates. Approved timesheets can then be exported to Xero for payroll processing.
- Can I export timesheets to Xero for client invoicing instead of payroll?
Yes. Deputy can export approved timesheets to Xero as client invoices or contractor bills, with each Location or Area set as the Xero contact.
- How does Deputy match existing employees when connecting to Xero?
Deputy matches employees by email address, then by first and last name. Make sure these are identical in both systems before your first export.
- What should we do if our Xero connection stops syncing?
Reauthenticate the connection in Deputy under Integrations > Xero using an active Xero Subscriber or Payroll Admin login. Note: Deputy does not send an alert if the integration connection breaks, so check your settings if leave balances appear out of date.
- Can I purchase Deputy directly through my Xero subscription?
Xero Subscribers in Australia can add Deputy to their Xero plan under Subscription and billing and pay for it on their monthly Xero invoice. This option has a single plan tier and connects to one Xero organisation.
- How do Deputy locations and areas map to Xero for job costing?
Deputy maps the Area where a shift was worked directly to your Xero Tracking Category option. Ensure your Deputy Area export code matches the Xero Tracking Category option name exactly.
- Do leave names need to match between Deputy and Xero?
When exporting leave from Deputy to Xero, configure the relevant leave type or mapping code to correspond with the applicable Xero Time Off Type.
- Does Deputy create new pay items in Xero automatically?
If you use Deputy's Pay Rate Library, Deputy creates the matching earnings rate in Xero the first time you export it. Don't rename it in Xero, or Deputy creates a duplicate. For standard hourly rates, create the earnings rates in Xero first.