Tips on How to Work out Hours Worked for Your Employees

by Caity Wynn, 3 minutes read
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Whether you’re an employer or team member, working out hours worked requires the proper tools to get it right. That’s why it’s important to find an all-encompassing online solution that can make determining hours worked easy. It’s worth doing a bit of research and finding a tool that covers all your bases – instant clock in/clock out functions, communication platforms for direct conversations with employees, and facial recognition for quick and easy time recordings.

Here’s why a timekeeping tool is essential for the modern small business.

How will this improve your business?

Monitoring an employee’s hours may not seem like the most vital duty. After all, you have customers to impress, team members to manage and a whole host of duties that require your attention whenever you’re on the clock.

However, putting a system in place that accurately measures and records each employee’s hours can dramatically reduce wasted time and even improve your bottom line. It all starts with a review of your systems.

Out with the old, in with the new

Back in the day, business owners had their desks piled high with reams of timekeeping paperwork – and employees had to clock in and clock out through a manual system. Thankfully, those days are long gone. But some of those time-consuming habits still remain.

Instead of getting bogged down in complex spreadsheets to record your team’s hours, you should consider seeing what’s out there in terms of online solutions. You could eliminate hours spent working in an Excel spreadsheet – every week! – and instead automate time and attendance records with the right tool.

Stay on top of the nitty-gritty

It’s important to remember that hours aren’t the only things need recording in a busy workplace. Breaks, overtime, weekend work, casual loading, penalty rates and more all need to be adequately monitored and stored in a central system so you can easily access the data whenever necessary.

If you’re a busy business owner who juggles a team of seasonal and casual employees, you don’t have time to waste on several different recording systems when just one solution could do the trick.

Get an app with a ‘kiosk’

If you’re not sure where to begin, seek out a time-recording tool that includes kiosk functionality. It makes clocking in and out easier than ever before as employees tap on for work through your on-site iPad. What’s more, it will instantly show employees the specific tasks you’ve assigned for them so they can get started straight away.

Another useful feature of this type of solution is the internal communication channels. You might be off-site or managing a few stores in different suburbs – but that doesn’t mean you can’t chat to an employee, share important updates and collaborate with your teams. No more lost hours, no more complicated spreadsheets – just a complete timekeeping solution in the palm of your hands.

Deputy can capture when and where your team members work

With Deputy, you can get all this and more thanks to our range of comprehensive – and cost-effective – online workforce solutions. No need to worry about monitoring every single team member to ensure they arrive on time and clock in properly. These tools will make your work life easier by managing all the important tasks in a single location.

What’s more, you can take it a step further and onboard your employees with intuitive time and attendance software that easily tracks employee hours. Once the data is logged, it can be reviewed and approved by you, then seamlessly exported to your payroll platform. The result is a timekeeping solution that no longer demands several hours of paperwork every week. It’s just click-and-go.

Start a free trial with Deputy today to find out more about calculating work hours and streamlining your operations.