The Hotel Biz Owner’s Intro to Property Management Systems

by Katie Sawyer, 3 minutes read
HOME blog hotel biz property management system

Deloitte’s 2019 US Travel and Hospitality Outlook survey revealed that gross hotel bookings increased from $116 billion to $185 billion from 2009 to 2017. But to cash in on that profit, you need to have the right tools to manage your hotels.

Read on to brush up on the ins-and-outs of one of the must-have technologies for efficient hotel management — a property management system.

The new age of property management systems

Property management systems have evolved over the years. More than just helping with booking reservations and guest check-in and check-out, the technology now does much more to help streamline a hotel’s manual tasks.

  • Revenue management: Automatically adjust your rates across different channels, including your booking engines and online travel agents (OTAs).

  • Website booking engine: For guests that book directly on your site, make sure the booking process is seamless. Property management systems turn your website into a free booking channel to convert website visitors into guests.

  • Global distribution. A property management system enables you to access OTAs like Expedia and The opportunity to connect with OTAs and global distribution systems boosts your chances of marketing your hotel to travelers all over the world.

How to choose the right property management system

Choosing the most suitable property management systems means your hotel runs more efficiently, saves on costs, and improves your guests’ experience.

If you’re just starting the search, here are a few of the must-haves to help you find the best solution for your hotel.

  • Training and support: You know that the hospitality industry never sleeps. So, choose a PMS with 24/7 support. Look for a system with online training and a dedicated support team for any of your questions.

  • Integrations: Without proper integration with your existing systems, you’ll miss out on the efficiencies of a property management system. Point of sale (POS) and payroll are some of the software your property management system should sync with.

  • Set up time: Before choosing the right property management system, ask for a demo to find out how easy and intuitive it is. Bonus: get your staff to try out the product to ensure adoption.

  • Security: A security breach could be disastrous for your hotel. When choosing the right property management system, ensure your guests’ data (especially credit cards and other financial information) will be encrypted.

  • Reliability. Think about whether the property management system is going to be online 100% of the time. Ask about downtime stats and their service provider’s key performance indicators (KPIs) for getting up and running if things go wrong.

Why property management systems are only part of the story

With the right property management system, you’ll ensure your hotel is booked and your guests are happy. Then, use expert staff management software to make sure you have the right staff in place to accommodate your guests — and never worry about someone missing a shift.

Sign up for a free trial to find out why hotels all over of the world use Deputy to manage their staff and scheduling.


"Deputy has become a vital tool in the running of our business. My time building rosters has been cut to a fraction."
Garry Deakes
Owner, The Marina Ice Creamery
"I was setup and going in minutes. So easy to understand. So intuitive!"
Rami Rustom
IT and Services Professional
"Our admin time for Payroll is one fifth of what it used to be, and with more accuracy!"
Brendon Ford
Manager, Rashay's Pizza Pasta Grill
"Deputy is a cost effective, simple and robust solution for rostering staff and capturing time & attendance."
John Petrovich
Mobile Apps Evangelist, Telstra
"Great application and the customer service is fantastic."
Stephan Price
Director of Ecommerce & Technology
"Rostering and time sheets have never been so straightforward. What a fantastic and innovative tool."
Dr. John Hancock
"Deputy has been the best in delivering their promises. Their interface is amazing and simple to use."
Noelle Flores-Smith
President, Global DN Ventures Corp
"Deputy have allowed me to streamline the fortnightly payroll process."
Rachael Cameron
Payroll Officer, Magic Memories
"Fantastic intuitive time keeping software which works hand in hand with Xero."
Andrew Huntley
Director, Kenney Medical Solutions
Review Stars icon
4.5/5 on Capterra
542 Reviews
Review Stars icon
4.7/5 on Getapp
542 Reviews
Review Stars icon
4.8/5 on Apple Store
1.4k Reviews

Start your free trial