Manage leave requests and balances in one clear platform
Make it easier to request, approve, and track leave for your teams.
- Set up leave entitlements with a few clicks
- Track accurate balances
- Request & approve leave from any device
- When staff are absent, find replacements with one tap
Up to 31 days, 24/7 support, no credit card required
Trusted by 200,000+ workplaces across the globe
Handle employee leave in one simple platform
Manage leave, rotas, and last-minute replacements in one app
A clear picture of leave balances & requests
Manage your team’s leave from one simple dashboard. View different leave types, remaining balances, requests, and booked time off. Deputy also flags when leave balances are low to avoid any surprises.
Availability & rotas
Never schedule staff who aren’t available
Create error-free rotas with Deputy. View when staff are away and when they’re available for shifts. Automatically block leave requests for important dates when you need everyone to be ready to work.
Don’t be left short-staffed
If a team member takes sick leave or doesn’t show, find someone to cover their shift with the push of a button. Deputy allows you view staff attendance in real-time, make sure scheduled staff are on site, and find replacements without a single phone call or text.
Connect Deputy with your payroll and HR systems
Save hours on admin, avoid double entry of data, and reduce errors. Easily sync leave balances and pay rates between Deputy and your other systems.
Try our leave management and employee scheduling software today
Why use Deputy?
The accuracy, simplicity, and flexibility of our software has earned us 200,000 happy customers — who are our greatest advocates. With Deputy, you’re not just saving time and money. You’re finding a better way to do business.
The UK's Leading Scheduling Software
"Deputy removes all the back and forth of people asking whether they can have time off or change shifts. It’s amazing."
Frequently asked questions
- What is absence management?
Absence management usually refers to how a business handles unplanned employee absences, which could be due to sickness, injury, or emergencies. To manage these effectively, a business needs a straightforward system and policies that are understood by both managers and employees.
- What is leave management?
Leave management usually refers to how a business handles planned absences — like a team member jetting to St. Anton for skiing and Glühwein. However, depending on the business, it may cover other kinds of leave as well. Leave management can include policies around leave entitlements and how leave is approved, as well as procedures for covering shifts. Leave management software is key for making this process as easy as possible.
- What is a leave management system?
A leave management system is software that simplifies all the admin that usually comes with employee leave. It saves everyone time and makes the sentence “I’m planning a holiday” less tense for both managers and staff. Great leave management software allows employers to view, edit, and manage their team’s leave in one place, while streamlining their ability to find people who can cover shifts.
- What types of leave can I manage in Deputy?
Deputy’s leave management solution comes pre-loaded with the most common types of leave, but you can create custom leave entitlements to match the requirements of any business. If you want, you can set up paid Study Leave for all your casual employees, accruing at one hour for every thirty hours worked. Or you can give a full-time employee four days of paid Puppy Leave when they get a new pet. It’s up to you.
- Can you set different leave accrual rates?
Absolutely. Once you set up the leave type, you can customise the accrual rate to suit your needs - and our software handles the calculations to ensure accurate leave balances every time.
- Can employees set regular days they are not available?
Yes. If a team member can’t work on a certain day or at a certain time, they can easily lodge the details in Deputy via desktop, smartphone, or tablet. Then, when a manager uses Deputy to create their team’s rota in minutes, they can clearly see who is and isn’t available at that time.
- Can managers automatically block leave requests for important dates?
Yes. Our leave management software allows managers to automatically block leave requests or unavailability for certain days. This is handy for busy periods when you need all hands on deck.