The UK’s leading rota software to help run your business effortlessly

Reduce wage costs and save hours managing your team with Deputy’s powerful scheduling app.

Try Deputy for free

Tailor Deputy to your business

Whether you’re a small UK business or a medium to large scale enterprise, online employee scheduling software from Deputy will work for you. Easily manage multiple locations, departments, and roles in a single account.

Build rotas in minutes

Create new shift structures instantly, drag & drop existing rotas, build custom rota templates, or use auto-scheduling to create optimised, legally compliant rotas with a single click.

Share your staff rota

Publish and share staff rotas with ease. Notify employees about shift changes with the option to request confirmation, or share with entire departments using email, SMS, or push notifications.

Find & Replace

Easily manage changes to employee rotas. Offer open shifts to selected employees or entire departments. Allow employees to swap shifts automatically with one simple request.

Try the ultimate scheduling app today!

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Powerful scheduling software at your fingertips

An easy to use, all in one employee scheduling app that scales with your business.

  • Reduce wage costs
  • Reduce wage costs

    Accurately cost staff against sales data and never go over budget. Sync your employee’s pay rates directly from your payroll provider.

  • Training & Qualifications
  • Schedule by skillset

    Schedule employees according to their skills and qualifications. Whether it’s first aid, food preparation, or heavy machinery, track staff skillsets and schedule accordingly.

  • Fatigue & Overtime Management
  • Manage fatigue & overtime

    Avoid employee fatigue by setting a limit on how many hours an individual can work per day or week. Part-timers can also have scheduled hours limited to avoid unnecessary overtime.

  • Leave & Unavailability
  • Cover leave & unavailability

    Our smart leave management system allows employees to independently request time off. Schedule more efficiently with clear, reliable availability and leave balance insights.

  • customize pay rates
  • Customise pay rates

    Deputy calculates employee overtime, penalty rates, loadings, and salary costing with every shift. Customise according to local laws or your own workplace agreements.

  • Monitor attendance & breaks
  • Monitor attendance & breaks

    Employees can clock on and off directly from their smartphone. Missed or unscheduled breaks are also flagged, so you can proactively manage unexpected compliance risks.

The UK’s #1 scheduling software

  • Capterra top 20 award
  • Getapp leader 2019
  • Capterra ease of use award
  • Capterra value award
  • G2 leader award
  • Westpac businesses of tomorrow award
  • Xero app partner of 2018

Employee scheduling software that integrates easily with your POS and HR systems

Sync employees from your HR software to build and maintain an accurate rota. Our scheduling app also integrates with a host of other services that already manage your accounting, payroll, POS, data storage, and more.

Frequently asked questions

What is rota software?
Staff rota software can revolutionise how you run your business by streamlining and automating those time-consuming administrative tasks associated with managing a workforce. Scheduling software replaces the manual spreadsheets, paperwork, calls, and emails - giving you more time to do what you love and grow your business.
What is auto-scheduling?
Auto-scheduling is a powerful part of Deputy’s rota software that uses metrics and AI learning to create an entire staff roster with a single click.
What makes Deputy scheduling different?
Deputy is a very powerful employee scheduling app. You can schedule your entire team, plan their breaks, request individual shift confirmations, and much more. Deputy can even automatically schedule your team for the week based on a variety of factors, and fill empty shifts with the click of a button.
Can I view my Deputy rota on my other calendar apps?
Yes! You can sync your Deputy rota with calendars such as Google Calendar, iCal, or Outlook.
Will Deputy work with my other systems?
Absolutely. Our scheduling app has been built to function seamlessly with all sorts of accounting, HR, and point of sale software including Xero, Sage, Vend, and iPayroll. For a full list of integrations, click here.
Does Deputy work offline?
Our scheduling software was designed to work with an active internet connection, but that doesn’t mean you can’t use some parts of Deputy offline. The Deputy Kiosk and Deputy smartphone app still have limited access while offline. When the internet connection is activated, full access will be available again.
Is Deputy available in other languages?
Yes! Deputy supports nine of the most common languages in the world. English, Spanish, French, Chinese, German, Japanese, Italian, Korean, and Portuguese are all available to help you schedule employees wherever they are in the world.
Do you have support available 24/7?
Yes, Deputy has live chat and phone support available 24/7. To get in touch use the chat bubble on our website, or in Deputy itself, or call us on 020-3150-1149.
Can Deputy send email or SMS messages to confirm a rota?
Yes, Deputy can be set to send information about new or updated shifts via email, SMS, or push notification to smartphones.

SMS messages cost 5p per message, and can be toggled on or off in the ‘Global Settings’ menu.

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What if my employee does not own a smartphone?
Deputy can still send full-length rota information via SMS or email if a staff member doesn’t own a smartphone.
Do employees have to confirm a shift before the rota is set?
Confirmation is an optional way to publish your shift rota. When you publish a shift with confirmation required, the employee assigned to the shift will be sent an email and SMS, and must either accept or decline the shift. You can set the time frame in which the rota must be confirmed.

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Can Deputy help organise meal and rest breaks in the rota?
Yes! Deputy’s Break Planning feature allows you to schedule, manage, and track multiple employee breaks and break types in a single shift. This includes meal (unpaid) and rest (paid) breaks.

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Can Deputy help manage leave schedules and requests?
Yes! Our scheduling app allows you to export leave balance from selected payroll systems, as well as calculate and track any leave accruals, and deduct leave as necessary.

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How can I improve my rota with Deputy?
Deputy offers a variety of smart features to help streamline your rotas. Schedule templates help you create rotas from scratch easily, the copy and import shift feature helps you build rotas more efficiently, and the clone shift function allows you to create empty shifts with a few clicks. You can also use bulk updates to make large scale changes to your rota with ease.