Schedule your team in minutes with the UK’s leading employee rota software
Get set up quickly for efficient online scheduling that will save you hours.Up to 31 days, 24/7 support, no credit card required
TRUSTED BY 320,000+ WORKPLACES ACROSS THE GLOBE
TRUSTED BY 320,000+ WORKPLACES ACROSS THE GLOBE
We used to do the schedule on the back of a napkin and plan a week's rota on that, which took maybe about two days to plan a month. We use Deputy for planning where our traders should be and to basically schedule in our traders at different markets.
Employee scheduling software with smarts
Control costs with real-time data on wages vs sales
Make sure you’re running on budget. Deputy gives you a clear view of how your wage costs compare to sales so you can improve your labour cost percentage.
Create AI optimised rotas with a single click
Craft the perfect rota for your business using Deputy's AI powered Auto-Scheduling. Reduce unnecessary wage costs with accurate labour demand forecasts.
Fill empty shifts quickly
Share available shifts with your team instantly via the Deputy app. Fill them on a first-come, first-served basis. Or pick the most suitable person from a list of interested staff.
Simplify meal and rest break compliance
Schedule multiple breaks and break types in a single shift. Our staff rota app frees your business from the worries of break compliance and coverage.
Manage your rota from any location
Simply create, copy, and publish schedules; manage shift swaps; and find replacements from any device with staff rota apps for iPhone, iPad, and Android.
Try the ultimate rota app today!
Powerful rota software at your fingertips
Easy to use, all in one staff rota app that scales with your business.
Reduce wage costs
Accurately cost staff against sales data and never go over budget. Sync your employees' pay rates directly from your payroll provider.
Manage fatigue & overtime
Avoid employee fatigue by setting a limit on how many hours an individual can work per day or week. Part-timers can also have scheduled hours limited to avoid unnecessary overtime.
Customise pay rates
Deputy calculates employee overtime, penalty rates, loadings, and salary costing with every shift. Customise according to local laws or your own workplace agreements.
Schedule by skillset
Schedule employees according to their skills and qualifications. Whether it’s first aid, food preparation, or heavy machinery, track staff skillsets and schedule accordingly.
Cover leave & unavailability
Our smart leave management system allows employees to independently request time off. Schedule more efficiently with clear, reliable availability and leave balance insights.
Monitor attendance & breaks
See when staff arrive on site, take breaks, and leave for the day. Missed or unscheduled breaks are flagged so you can proactively manage unexpected compliance risks.
Seamlessly connect POS and HR systems with our staff rota software
Sync employees from your HR software to build and maintain an accurate rota. Our scheduling app also integrates with a host of other services that already manage your accounting, payroll, POS, data storage, and more.
Frequently asked questions
- What is staff rota software?
Staff rota software makes it simple to create staff work rota's, effortlessly track employee hours, manage shift-swaps, control labour costs, reconcile timesheets, and improve communication and collaboration within teams. Anywhere, anytime, and on any device. The capability of web rota software also extends to prevent time theft, optimise staffing levels with live sales data, and help align labour requirements with sales forecasts to reduce wage bills.
- Why are staff rota's Important?
- What are other helpful time tracking tools from Deputy?
- How many employees can you schedule with Deputy?
You can schedule up to 100 shifts per month and approve up to 100 timesheets per month in our starter plan. If you're employees' rota needs go beyond those limits, we recommend you consider our premium or enterprise plans.
- How do I create a work rota for my staff?
We discuss how to schedule your employees elsewhere, but some best practices for employee work rota's include keeping track of vacation time, knowing your employees, and prioritising team communication.
- Can Deputy help schedule meal and rest breaks?
Yes! Deputy’s Break Planning feature allows you to schedule, manage, and track multiple employee breaks and break types in a single shift. This includes meal (unpaid) and rest (paid) breaks
- Will Deputy work with my other systems?
Absolutely. Our rota app has been built to function seamlessly with all sorts of accounting, HR, and point of sale software including Xero, Vend, and iPayroll. For a full list of integrations, click here.