Reduce time spent scheduling and deliver outstanding service

  • Schedule hotel staff to meet demand & budget
  • Streamline payroll
  • Measure accommodation team morale
  • Engage employees to increase performance

Up to 31 days, 24/7 support, no credit card required

TRUSTED BY 330,000+ WORKPLACES ACROSS THE GLOBE

Forecast & scheduling
CitizenM logo

Scheduling time dropped from 4 hours to just 15 minutes.

Matthew Bell, CitizenM

Schedule hotel staff in minutes

Create employee rotas that meet demand and budget

Deputy helps you schedule the right number of receptionists, porters, or housekeepers to meet demand while keeping costs down. Create the smartest rota for your hotel staff in a fraction of the usual time.

  • Forecast how many staff you need on hand to meet your guest's service requirements

  • Schedule available staff with a few clicks

  • Compare wage costs against expected sales to stay on budget

  • Send work rotas to your accommodation team instantly via web or app

CitizenM logo

Scheduling time dropped from 4 hours to just 15 minutes.

Matthew Bell, CitizenM

time and attendance made easy with Deputy
The Castle at Taunton

“From an accounts point of view, it’s probably saving around two or three days a month. In terms of the reporting and the end of month exporting to payroll.”

Jon Peilow, Director of Finance, The Castle Hotel

Streamline payroll

Record employee time, attendance, and wellness

Avoid frustrating timesheet mistakes and get the visibility you need. Our time clock app is easy for hotel staff to use, captures their exact time on shift, and can help protect your business from the spread of illness.

  • Record accurate, verified timesheets with our time clock app

  • Export timesheets to your payroll software with one click

  • See real-time attendance — who’s at work, running late, or on break

  • Help protect your staff and customers from illness. Record hotel employee wellness before each shift — and if a team member falls sick, instantly trace all the coworkers they’ve had contact with

The Castle at Taunton

“From an accounts point of view, it’s probably saving around two or three days a month. In terms of the reporting and the end of month exporting to payroll.”

Jon Peilow, Director of Finance, The Castle Hotel

Shift engagement
Quarry Park Adventures

“Shift Pulse™ is a really valuable feedback loop for my staff’s workload and to ensure my team feels supported.”

Brandon Jacobs, Operations Manager, Quarry Park Adventures

Real-time staff feedback

Supercharge your team's voice with Shift Pulse™

Keep a pulse on how your team is feeling. When staff clock off their shift, they can rate how they felt, and have the option to provide feedback. Managers have instant access to this information so they can take action.

  • Receive valuable team feedback after every shift

  • Spot trends week over week

  • Get visibility on staff morale

  • Address any issues in the team quickly

Quarry Park Adventures

“Shift Pulse™ is a really valuable feedback loop for my staff’s workload and to ensure my team feels supported.”

Brandon Jacobs, Operations Manager, Quarry Park Adventures

Enable communication with your retail teams with Deputy scheduling software
W. Short Hotel Group logo

“We can now create the roster from anywhere, make changes on the run, swap shifts with ease, and it’s all instantly updated for the team to see.”

Shaun Chapman, People & Culture Manager, W. Short Hospitality

Improve communication & visibility

Engage staff to increase performance

Giving hotel staff tools that make their lives easier is a win-win for the business. It makes staff feel valued, helps them make better work decisions, and can drastically increase productivity. With our scheduling app, employees can:

  • Set their availability and keep track of their rota

  • Apply for leave without the back and forth

  • Stay across important messages from their managers on Deputy News feed

  • Swap shifts with suitable team accommodation members when something comes up

W. Short Hotel Group logo

“We can now create the roster from anywhere, make changes on the run, swap shifts with ease, and it’s all instantly updated for the team to see.”

Shaun Chapman, People & Culture Manager, W. Short Hospitality

leave management made easy with Deputy software
Atlas Hotels

“Since implementing Deputy employee feedback has been positive. 'Staff have greater holiday visibility, they can book holiday on the app and see their holiday allowance'.”

Sub Iyer, Head of Openings & Transitions, Atlas Hotels (IHG)

Leave management

Easily manage leave and availability

Handle your hotel team’s leave in one system — and avoid errors. Deputy makes the whole leave management process simple, from setting up balances and accrual rates to approving requests.

  • Allocate different leave types, balances, or accrual rates

  • Keep track of balances in one smart dashboard

  • Receive an alert if staff run low on leave

  • Request and approve leave on the go

Atlas Hotels

“Since implementing Deputy employee feedback has been positive. 'Staff have greater holiday visibility, they can book holiday on the app and see their holiday allowance'.”

Sub Iyer, Head of Openings & Transitions, Atlas Hotels (IHG)

Try the ultimate scheduling app today.

Start your free trial now!

550+ glowing reviews on Capterra

The payoff of using Deputy

Cost savings are critical for hotels. How much could you save with our scheduling app?

$27k-$30k
$330k-$365k
16.5x

Why use Deputy?

Our software’s power, simplicity, and mobility has earned us 330,000 happy customers — who are our greatest advocates. With Deputy, you’re not just saving time and money. You’re making life easier for your teams and helping them provide better service.

The UK's leading scheduling software

Frequently asked questions

  • What is hotel employee rota software?

    Hotel employee rota software makes it simpler to manage hourly and salaried employees working in hospitality, including management, housekeepers, bartenders, receptionists — as well as kitchen staff. Deputy’s rota software helps schedule team members according to their availability, time off, and skills, while giving managers full visibility over wage costs for an efficient schedule.

  • What makes Deputy's rota software best for hotels?

    Deputy's rota software offers a wide range of features to help you run an efficient accommodation business. You can rota each individual area of your hotel, from waiting staff to head chefs, to match highs and lows in demand, easily adjust your staffing to meet your labour budget, and instantly share rotas with your whole team. Deputy can help save hours in admin tasks by automatically rota your employees with the help of AI-based on factors like staff availability and your budget.

  • Can Deputy help hotels rota meal and rest breaks?

    Absolutely! Deputy's Break Planning allows you to rota, manage, and record all of your hospitality employees' breaks and break types for each shift.

  • Why do hotel business owners love Deputy?

    According to our reviews, Deputy wins over hotel businesses because it’s extremely easy to set up and easy to use. It’s simple to onboard all of your hotel employees, get up to speed with all the Deputy features, and start saving hours on your employee admin.

  • How can Deputy's rota software benefit my accommodation business?

    Hours are spent every week on admin tasks like rotas, payroll, and communication. Deputy's rota software offers a wide range of smart features to help streamline your rota and timesheets — while giving you visibility over your wage spend so you can control costs.

  • How can Deputy's rota software reduce labour costs?

    With Deputy's Demand Forecasting, you can plan your staffing to match peaks and valleys in demand and reduce unnecessary costs. Our software also gives you clear visibility over your wage spend and how it compares to your forecasted sales, so you can achieve an ideal labour cost percentage.

  • Will Deputy work with my other systems?

    Absolutely. Our rota app has been built to integrate seamlessly with all sorts of accounting, HR, and point-of-sale software including Xero, Vend, and iPayroll. For a full list of integrations, click here.

Insights from our experts

Hotel Masterclass: How to Make or Break Employee Retention
CitizenM: Freeing people to focus on creating amazing guest experiences
Atlas Hotels (IHG)