Spend less time scheduling and more time on your guests
- Schedule hotel staff to meet demand & budget
- Forecast labour needs accurately and cut labour costs
- Hire and onboard staff efficiently in one system
- Boost payroll accuracy
TRUSTED BY 350,000+ WORKPLACES ACROSS THE GLOBE
In this industry, we get short lead times, both in the hotel and restaurants, with bookings...Deputy helps us reduce staff and increase the number of staff we need quickly. Without Deputy it’s impossible to staff up (or down) cost-effectively.
Jon Peilow, Director of Finance, The Castle Hotel
ADVANCED LABOUR FORECASTING
Stop the staffing guesswork. Schedule with confidence
Predict the demand coming your way and build perfect, cost-efficient staff rotas. With accurate labour demand forecasts, under and overstaffing are officially past issues.
Forecast how many staff you need on hand to meet your guests’ service requirements
Compare wage costs against expected sales to stay on budget
Analyse vast amounts of data from booking, occupancy and sales systems to identify trends and predict future staffing needs accurately
No scrambling to fill shifts as bookings surge
In this industry, we get short lead times, both in the hotel and restaurants, with bookings...Deputy helps us reduce staff and increase the number of staff we need quickly. Without Deputy it’s impossible to staff up (or down) cost-effectively.
Jon Peilow, Director of Finance, The Castle Hotel
Scheduling time dropped from 4 hours to just 15 minutes.
Matthew Bell, Operations Director, CitizenM
GAIN A COMPETITIVE ADVANTAGE
Outpace your competition with Deputy’s smart scheduling
Our scheduling software ensures you have the right staff at the right time to deliver service that keeps your customers returning.
Schedule staff with a few clicks based on availability, training, cost and budget
Send work rotas to your accommodation team instantly via web or app with smart alerts and reminders
Handle last-minute changes easily and with little disruption to your guest experience. If someone calls in sick, find a replacement with one tap.
Schedule staff efficiently on multiple sites with no overlapping shifts
Scheduling time dropped from 4 hours to just 15 minutes.
Matthew Bell, Operations Director, CitizenM
Deputy's premium plan.
Less work, better outcomes
per user per month billed monthly
USD (local taxes may apply)
We’ve gone from hours to seconds for payroll reporting, showing who’s working at which hotel and payroll reconciliation. We are now able to update everyone’s payroll in-house. It takes minutes thanks to Deputy.
David Drummond, Cluster Operations Manager, Atlas Hotels
CUT PAYROLL COSTS
Record employee time, attendance, and wellness
Avoid frustrating and expensive timesheet mistakes and get the visibility you need. Our time clock app is easy for hotel staff to use, captures their exact time on shift and can help you stay on top of their well-being.
Record accurate, verified timesheets with our time clock app
Sync employee pay rates and export timesheets to your payroll software with one click
See real-time attendance, who’s at work, running late or on break
Keep a pulse on how your team are feeling with Shift Pulse™. When staff clock off, they can rate how they feel and leave feedback
We’ve gone from hours to seconds for payroll reporting, showing who’s working at which hotel and payroll reconciliation. We are now able to update everyone’s payroll in-house. It takes minutes thanks to Deputy.
David Drummond, Cluster Operations Manager, Atlas Hotels
Hotel staff scheduling software that integrates with the UK’s favourite POS, HR, and payroll systems
Staff your hotel sooner
Cut onboarding and recruitment time in half
Our HR software solves your biggest staffing headaches by preventing bottlenecks that would either push your hotel’s launch date back or negatively impact your current guest experience.
Accelerate hiring and hotel openings: Post jobs and track applicants effortlessly. Deputy helps you staff up and open your hotel weeks ahead of schedule
Onboard at lightning speed: Easily collect, manage and store essential documents and quickly introduce new hires to their roles
Centralised Document Management: Keep all your important hiring and onboarding documents in one place.
“Since implementing Deputy employee feedback has been positive. Staff have greater holiday visibility, they can book holiday on the app and see their holiday allowance.”
Sub Iyer, Head of Openings & Transitions, Atlas Hotels (IHG)
Leave management
Easily manage leave and availability
Handle your hotel team’s leave in one system — and avoid errors. Deputy makes the whole leave management process simple, from setting up balances and accrual rates to approving requests.
Allocate different leave types, balances, or accrual rates
Keep track of balances in one smart dashboard
Receive an alert if staff run low on leave
Request and approve leave on the go
“Since implementing Deputy employee feedback has been positive. Staff have greater holiday visibility, they can book holiday on the app and see their holiday allowance.”
Sub Iyer, Head of Openings & Transitions, Atlas Hotels (IHG)
The UK's leading scheduling software
The payoff of using Deputy
Cost savings are critical for hotels. How much could you save with our scheduling app?
Try the ultimate hotel staff scheduling app today.
Start a free trial or book a demo today!
Why use Deputy?
Our software’s power, simplicity, and mobility has earned us 350,000 happy customers — who are our greatest advocates. With Deputy, you’re not just saving time and money. You’re making life easier for your teams and helping them provide better service.
Frequently asked questions
- What is hotel employee rota software?
Hotel employee rota software makes it simpler to manage hourly and salaried employees working in hospitality, including management, housekeepers, bartenders, receptionists — as well as kitchen staff. Deputy’s rota software helps schedule team members according to their availability, time off, and skills, while giving managers full visibility over wage costs for an efficient schedule.
- What makes Deputy's rota software best for hotels?
Deputy's rota software offers a wide range of features to help you run an efficient accommodation business. You can rota each individual area of your hotel, from waiting staff to head chefs, to match highs and lows in demand, easily adjust your staffing to meet your labour budget, and instantly share rotas with your whole team. Deputy can help save hours in admin tasks by automatically rota your employees with the help of AI-based on factors like staff availability and your budget.
- Can Deputy help hotels schedule meal and rest breaks?
Absolutely! Deputy's Break Planning allows you to rota, manage, and record all of your hospitality employees' breaks and break types for each shift.
- Why do hotel business owners love Deputy?
According to our reviews, Deputy wins over hotel businesses because it’s extremely easy to set up and easy to use. It’s simple to onboard all of your hotel employees, get up to speed with all the Deputy features, and start saving hours on your employee admin.
- How can Deputy's rota software benefit my accommodation business?
Hours are spent every week on admin tasks like rotas, payroll, and communication. Deputy's rota software offers a wide range of smart features to help streamline your rota and timesheets — while giving you visibility over your wage spend so you can control costs.
- How can Deputy's rota software reduce labour costs?
With Deputy's Demand Forecasting, you can plan your staffing to match peaks and valleys in demand and reduce unnecessary costs. Our software also gives you clear visibility over your wage spend and how it compares to your forecasted sales, so you can achieve an ideal labour cost percentage.
- Will Deputy work with my other systems?
Absolutely. Our rota app has been built to integrate seamlessly with all sorts of accounting, HR, and point-of-sale software including Xero, Vend, and iPayroll. For a full list of integrations, click here.
Insights from our experts
