Whether you run a pub, a retail store, or a restaurant, you have a range of different employee types working for you at any one time. Some might be students, others could be new parents, and others might be watching over their grandchildren on their off days.
So when it comes to working (or not working) holidays and taking time off, you have a lot of requests to balance.
Read on for four of the best ways to manage leave requests.
1. Establish a clear leave policy
If you haven’t already, work with your human resources team to determine your policy's framework. For example, you can create a leave policy based on accrued time, rewards for tenure, or even a set number of leave times for all employees.
Once it’s ready, ensure you distribute that policy to all your employees. You can even use read receipts in your communication app to ensure your staff reads the updated policy.
2. Adhere to forced leave requirements
Holidays, cultural celebrations, and special occasions. There are already a lot of requirements for managing certain days off. And on top of that, many industries fall subject to additional regulations set forth by the government.
Make compliance more accurate with a leave management solution with built-in compliance. That way, you can automatically block time off requests for essential dates when you need everyone ready to work — and still adhere to forced leave requirements.
3. Consolidate all leave requests in one place
Sticky notes, emails, text messages. How are you managing leave requests?
The reality is that you don’t have time to sort through papers, spreadsheets, and voicemails. Instead, use leave management software to manage your team’s leave from one simple dashboard.
The benefits of that centralised leave management system? You can view different leave types, remaining balances, requests, and booked time off. That way, you can make it easier for employees to request time off, for you to approve that time, and for anyone to track time off.
4. Provide ongoing communication with one simple tool
As with most parts of running a successful retail operation, keeping the lines of communication open is vital. Let your team know they can — and should — always come to you about leave questions. Build an environment of understanding, and ensure your team knows they shouldn’t be afraid to ask for time off when needed.
In saying this, setting a minimum time buffer between leave requests and the actual days off might be wise. Unless the circumstances are extreme, a team member shouldn’t be able to submit a leave request for a fortnight of holidays the day before they plan to go. This will give you enough time to get other team members to cover their shifts or to hire a short-term replacement if necessary.
Good communication is the heart and soul of any solid employee leave policy. Make sure you follow these tips to ensure best practice is always followed.
Manage leave requests without being left shorthanded
The best part about time off is that employees come back refreshed. But the downside is that you need to fill their shift and make sure they don’t skip out of work too often. Sign up for a free trial of Deputy to see how you can manage leave, schedules, and last-minute replacements in one app.