Scheduling Software
HOME features scheduling software

Schedule your team in minutes with the UK’s leading employee rota software

Get set up quickly for efficient online scheduling that will save you hours.

Up to 31 days, 24/7 support, no credit card required
deputy on capterra
Deputy rating
Deputy rating
Deputy rating
Deputy rating
Deputy rating

TRUSTED BY 200,000+ WORKPLACES ACROSS THE GLOBE

Employee rota software with smarts

stats panel

LABOUR COSTING

Control costs with real-time data on wages vs sales

Make sure you’re running on budget. Deputy gives you a clear view of how your wage costs compare to sales so you can improve your labour cost percentage.

auto scheduling

AUTO-SCHEDULING

Create AI optimised rotas with a single click

Craft the perfect rota for your business using Deputy's AI powered Auto-Scheduling, reducing unnecessary wage costs with accurate labour forecasts.

Open shift approval

OPEN SHIFTS

Fill empty shifts quickly

Share available shifts with your team via the Deputy app. Allow staff to apply for the shift, then pick the most suitable person for the job. Or simply fill the shift on a first-come, first-served basis.

Break planning

BREAK PLANNING

Meal and rest break compliance made simple

Schedule multiple breaks and break types in a single shift. Our staff rota app frees your business from the worries of break compliance and coverage.

shift swapping

WORKING REMOTELY

Manage your rota from any location

Simply create, copy, and publish schedules; manage shift swaps; and find replacements from any device with staff rota apps for iPhone, iPad, and Android.

Try the ultimate rota app today!

Deputy rating
Deputy rating
Deputy rating
Deputy rating
Deputy rating
550+ glowing reviews on Capterra

Powerful rota software at your fingertips

Easy to use, all in one staff rota app that scales with your business.

Reduce wage costs

Reduce wage costs

Accurately cost staff against sales data and never go over budget. Sync your employees' pay rates directly from your payroll provider.

Overtime management

Manage fatigue & overtime

Avoid employee fatigue by setting a limit on how many hours an individual can work per day or week. Part-timers can also have scheduled hours limited to avoid unnecessary overtime.

Customise pay rates

Customise pay rates

Deputy calculates employee overtime, penalty rates, loadings, and salary costing with every shift. Customise according to local laws or your own workplace agreements.

Roster by skillset

Schedule by skillset

Schedule employees according to their skills and qualifications. Whether it’s first aid, food preparation, or heavy machinery, track staff skillsets and schedule accordingly.

Cover leave & unavailability

Cover leave & unavailability

Our smart leave management system allows employees to independently request time off. Schedule more efficiently with clear, reliable availability and leave balance insights.

Monitor attendance & breaks

Monitor attendance & breaks

See when staff arrive on site, take breaks, and leave for the day. Missed or unscheduled breaks are flagged so you can proactively manage unexpected compliance risks.

Staff rota software that integrates easily with your POS and HR systems

Sync employees from your HR software to build and maintain an accurate rota. Our scheduling app also integrates with a host of other services that already manage your accounting, payroll, POS, data storage, and more.

Integrations UK
View all integrations

TRUSTED BY 200,000+ WORKPLACES ACROSS THE GLOBE

Why use our rota app?

Our software’s ease-of-use has earned us 200,000 happy customers — who are our greatest advocates. Deputy simplifies the scheduling experience for managers and staff to free up their time and help them do their best work.

The UK’s leading rota software

Westpac 200 Businesses of Tomorrow Award Winner
G2 Leader Award Winner
GetApp Leaders Award Winner
Capterra Top 20
Capterra Best Ease of Use Award Winner
Capterra Best Value Award Winner
Kerb
Kerb logo

"We used to do the schedule on the back of a napkin and plan a week's rota on that, which took maybe about two days to plan a month. We use Deputy for planning where our traders should be and to basically schedule in our traders at different markets."

Ollie Hunter, Head of Development, Kerb

Frequently asked questions

  • What is rota software?

    Staff rota software can revolutionise how you run your business by streamlining the time-consuming administrative tasks associated with managing a workforce. Cloud based rota software replaces the manual spreadsheets, paperwork, calls, and emails - giving you more time to do what you love and grow your business.

  • What is auto-scheduling?

    Auto-scheduling is a powerful part of Deputy’s rota software that uses metrics and AI learning to create an entire staff schedule with a single click.

  • What makes Deputy’s rota software different?

    Deputy is a very powerful staff rota app. You can schedule your entire team, plan their breaks, request individual shift confirmations, and much more. Deputy can even automatically schedule your team for the week based on a variety of factors, and fill empty shifts in real time with the click of a button.

  • Can I view my Deputy rota on my other calendar apps?

    Yes! You can sync your Deputy rota with calendars such as Google Calendar, iCal, or Outlook.

  • Will Deputy work with my other systems?

    Absolutely. Our scheduling app has been built to function seamlessly with all sorts of accounting, HR, and point of sale software including Xero, Sage, Vend, and iPayroll. For a full list of integrations, click here.

  • Does Deputy work offline?

    Our scheduling software was designed to work with an active internet connection, but that doesn’t mean you can’t use some parts of Deputy offline. The Deputy Kiosk and Deputy smartphone app still have limited access while offline. When the internet connection is activated, full access will be available again.

  • Is Deputy available in other languages?

    Yes! Deputy supports nine of the most common languages in the world. English, Spanish, French, Chinese, German, Japanese, Italian, Korean, and Portuguese are all available to help you schedule employees wherever they are in the world.

  • Do you have support available 24/7?

    Yes, Deputy has live chat and phone support available 24/7. To get in touch use the chat bubble on our website, or in Deputy itself, or call us on 020-3150-1149.

  • What if my employee does not own a smartphone?

    Deputy can still send full-length rota information via SMS or email if a staff member doesn’t own a smartphone.

  • Do employees have to confirm a shift before the rota is set?

    Confirmation is an optional way to publish your shift rota. When you publish a shift with confirmation required, the employee assigned to the shift will be sent an email and SMS, and must either accept or decline the shift. You can set the time frame in which the rota must be confirmed.

    Read more

  • Can Deputy help organise meal and rest breaks in the rota?

    Yes! Deputy’s Break Planning feature allows you to schedule, manage, and track multiple employee breaks and break types in a single shift. This includes meal (unpaid) and rest (paid) breaks. Read more

  • Can Deputy help manage leave schedules and requests?

    Yes! Our scheduling app allows you to export leave balance from selected payroll systems, as well as calculate and track any leave accruals, and deduct leave as necessary.

    Read more

  • How can I improve my rota with Deputy?

    Deputy's staff rota software offers a variety of smart features to help streamline your rotas. Schedule templates help you create rotas from scratch easily, the copy and import shift feature helps you build rotas more efficiently, and the clone shift function allows you to create empty shifts with a few clicks. You can also use bulk updates to make large scale changes to your rota with ease.

"Deputy has become a vital tool in the running of our business. My time building rosters has been cut to a fraction."
Garry Deakes
Owner, The Marina Ice Creamery
"I was setup and going in minutes. So easy to understand. So intuitive!"
Rami Rustom
IT and Services Professional
"Our admin time for Payroll is one fifth of what it used to be, and with more accuracy!"
Brendon Ford
Manager, Rashay's Pizza Pasta Grill
"Deputy is a cost effective, simple and robust solution for rostering staff and capturing time & attendance."
John Petrovich
Mobile Apps Evangelist, Telstra
"Great application and the customer service is fantastic."
Stephan Price
Director of Ecommerce & Technology
"Rostering and time sheets have never been so straightforward. What a fantastic and innovative tool."
Dr. John Hancock
"Deputy has been the best in delivering their promises. Their interface is amazing and simple to use."
Noelle Flores-Smith
President, Global DN Ventures Corp
"Deputy have allowed me to streamline the fortnightly payroll process."
Rachael Cameron
Payroll Officer, Magic Memories
"Fantastic intuitive time keeping software which works hand in hand with Xero."
Andrew Huntley
Director, Kenney Medical Solutions
Review Stars icon
4.5/5 on Capterra
542 Reviews
Review Stars icon
4.7/5 on Getapp
542 Reviews
Review Stars icon
4.8/5 on Apple Store
1.4k Reviews

Start your free trial