3 easy ways to use Deputy in 2015 to drive efficiencies

by Ashik Ahmed, · 3 minutes
HOME blog drive efficiencies

You could call me a bit of an efficiency zealot, but it never fails to surprise me how many businesses simply put up with inefficient ways of doing things. Especially when there are far more effective ways that are both cost effective and easy to do.

I could understand the reluctance if there were serious blockers like upfront costs or a lengthy implementation timeframe, but with the new breed of cloud-based tools for managing your people like Deputy, it’s more a matter of loose change. You pay per employee per week. And you assign costs to specific roles, and then individuals to those positions based on their qualifications or experience.

And that’s it. You’re ready to go – from the get-go. Here are three easy ways Deputy will help you drive efficiencies.

1. Real-time costing in advance

I hate to think that businesses are still hamstrung with no precise calculation of staffing costs until after the fact. How can you optimise when you don’t know?

On Deputy, you get real-time costing in advance. So when you start creating your roster, and allocating time to the roles you need to fill at particular times, only the staff with the required skill set will be made available to take the shift. Plus any employees with approved leave are automatically made unable to be rostered, so you can’t accidentally roster on employee who isn’t available.

And the costs are calculated as you go.

You can do full award interpretation with selected cloud payroll products. Or simply set Weekday, Saturday, Sunday and Public Holiday pay rates for each employee. This allows accurate forecasting and budget control. You can empower your managers to be accountable for labour cost by giving them the tools to track it before the roster is posted.

2. Optimise shift allocation

Another good feature is the ability to set a wage budget and work backwards. For example, if you run a restaurant and are expecting sales for the week of $18,000, you can set your staff costs to a maximum of $6,000. This compels you to optimise shift allocation and move shifts between busy days and quiet ones.

Give this job to one of your managers and perhaps set their bonus on meeting and exceeding the wage budget.

3. Reduce your wages bill

With a dynamic rostering tool like Deputy, you can instantly analyse where changes to shift allocation or the staffing mix may help you to reduce your wage bill.

For example, take a childcare facility. While your centre may be open until 6:00pm each day, a large number of children may in fact be collected by 4:00pm or 5:00pm. So think about whether you could group children by their likely pick up times and roster staffing accordingly. You could shorten staff hours while still ensure you meet Government regulations of staff/children ratio. Reducing one $19/hour staff member each day in one room from 4pm – 6pm you could save you more than $9,000 a year on unnecessary labour cost.

Start now

There’s no time like the present and there are so many ways that you achieve efficiencies by automating rostering in your business. What are you waiting for? If you’re not on Deputy, sign up for a free trial today.

"Deputy has become a vital tool in the running of our business. My time building rosters has been cut to a fraction."
Garry Deakes
Owner, The Marina Ice Creamery
"I was setup and going in minutes. So easy to understand. So intuitive!"
Rami Rustom
IT and Services Professional
"Our admin time for Payroll is one fifth of what it used to be, and with more accuracy!"
Brendon Ford
Manager, Rashay's Pizza Pasta Grill
"Deputy is a cost effective, simple and robust solution for rostering staff and capturing time & attendance."
John Petrovich
Mobile Apps Evangelist, Telstra
"Great application and the customer service is fantastic."
Stephan Price
Director of Ecommerce & Technology
"Rostering and time sheets have never been so straightforward. What a fantastic and innovative tool."
Dr. John Hancock
"Deputy has been the best in delivering their promises. Their interface is amazing and simple to use."
Noelle Flores-Smith
President, Global DN Ventures Corp
"Deputy have allowed me to streamline the fortnightly payroll process."
Rachael Cameron
Payroll Officer, Magic Memories
"Fantastic intuitive time keeping software which works hand in hand with Xero."
Andrew Huntley
Director, Kenney Medical Solutions
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