3 easy ways to use Deputy in 2015 to drive efficiencies

Ashik Ahmed

Ashik Ahmed

CEO, CTO & Co-Founder

January 07, 2015

3 easy ways to use Deputy in 2015 to drive efficiencies

Ashik Ahmed, CEO, CTO & Co-Founder
January 07, 2015


You could call me a bit of an efficiency zealot, but it never fails to surprise me how many businesses simply put up with inefficient ways of doing things. Especially when there are far more effective ways that are both cost effective and easy to do.

I could understand the reluctance if there were serious blockers like upfront costs or a lengthy implementation timeframe, but with the new breed of cloud-based tools for managing your people like Deputy, it’s more a matter of loose change. You pay per employee per week. And you assign costs to specific roles, and then individuals to those positions based on their qualifications or experience.

And that’s it. You’re ready to go – from the get-go. Here are three easy ways Deputy will help you drive efficiencies.

1. Real-time costing in advance

I hate to think that businesses are still hamstrung with no precise calculation of staffing costs until after the fact. How can you optimise when you don’t know?

On Deputy, you get real-time costing in advance. So when you start creating your roster, and allocating time to the roles you need to fill at particular times, only the staff with the required skill set will be made available to take the shift. Plus any employees with approved leave are automatically made unable to be rostered, so you can’t accidentally roster on employee who isn’t available.

And the costs are calculated as you go.

You can do full award interpretation with selected cloud payroll products. Or simply set Weekday, Saturday, Sunday and Public Holiday pay rates for each employee. This allows accurate forecasting and budget control. You can empower your managers to be accountable for labour cost by giving them the tools to track it before the roster is posted.

2. Optimise shift allocation

Another good feature is the ability to set a wage budget and work backwards. For example, if you run a restaurant and are expecting sales for the week of $18,000, you can set your staff costs to a maximum of $6,000. This compels you to optimise shift allocation and move shifts between busy days and quiet ones.

Give this job to one of your managers and perhaps set their bonus on meeting and exceeding the wage budget.

3. Reduce your wages bill

With a dynamic rostering tool like Deputy, you can instantly analyse where changes to shift allocation or the staffing mix may help you to reduce your wage bill.

For example, take a childcare facility. While your centre may be open until 6:00pm each day, a large number of children may in fact be collected by 4:00pm or 5:00pm. So think about whether you could group children by their likely pick up times and roster staffing accordingly. You could shorten staff hours while still ensure you meet Government regulations of staff/children ratio. Reducing one $19/hour staff member each day in one room from 4pm – 6pm you could save you more than $9,000 a year on unnecessary labour cost.

Start now

There’s no time like the present and there are so many ways that you achieve efficiencies by automating rostering in your business. What are you waiting for? If you’re not on Deputy, sign up for a free trial today.

Important Notice
The information contained in this article is general in nature and you should consider whether the information is appropriate to your needs. Legal and other matters referred to in this article are of a general nature only and are based on Deputy's interpretation of laws existing at the time and should not be relied on in place of professional advice. Deputy is not responsible for the content of any site owned by a third party that may be linked to this article and no warranty is made by us concerning the suitability, accuracy or timeliness of the content of any site that may be linked to this article. Deputy disclaims all liability (except for any liability which by law cannot be excluded) for any error, inaccuracy, or omission from the information contained in this article and any loss or damage suffered by any person directly or indirectly through relying on this information.


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ABOUT THE AUTHOR
Ashik Ahmed
Ashik is the Co-Founder and CEO/CTO at Deputy. He spends most of his time thinking crazy things about Deputy and how it will change the world.
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