HOME fair workweek

Simplify fair workweek compliance and keep costs under control

Scheduling software that helps carry the workload of fair workweek compliance
  • Create fair, profitable schedules well in advance
  • Avoid penalties with compliance alerts
  • Keep a secure digital record
  • Manage federal, state, and local laws in one system
Fair Workweek Ordinance with Deputy

What is fair workweek?

Fair workweek laws, also referred to as “predictive scheduling” or “secure scheduling”, require more than just early notice of employee schedules — and paying compensation for last-minute changes. Affected businesses in the below jurisdictions have other obligations, such as providing adequate rest between shifts and awarding open shifts to existing part-timers before hiring new staff.

The stakes around non-compliance are high. In fact, businesses across the U.S. in cities with fair workweek laws paid more than $27 million in violations in 2022. Learn more on the pages below.

Chicago, Illinois

Chicago, Illinois

Los Angeles, California

Los Angeles, California

New York City, New York

New York City, New York

We keep up to date with Fair workweek

"Our in-house employment attorneys partner with several leading employment law firms in the United States to keep up to date on the evolving fair workweek legal landscape."

Krista Hardwick , Legal Counsel, Deputy

Five ways Deputy helps you stay compliant with fair workweek

Good faith estimate with Deputy

1. Good Faith Estimate

Provide an estimate of work days, times & locations

Before a new team member starts their first shift, provide an estimate of where, when, and how often they’ll work. Issue a digital copy via Deputy, capture employee confirmation, and create an electronic record of compliance.

Advance notice schedule with Deputy

2. Advanced notice of schedules

Give early notice of shifts & minimize predictability pay

Create perfect schedules well in advance and share them with your employees instantly. Plan your team’s shifts based on accurate demand forecasts, publish schedules via web or app, and minimize compensation payments for last-minute changes.

Compensation for changes with Deputy

3. Compensation for changes

When late changes happen, pay the right premiums

Sometimes schedules need to change at short notice — we’ve all been there. When they do, Deputy helps you stay compliant. Our software can record schedule amendments, calculate the required predictability pay, and capture employee consent to the change.

overtime management

4. Rest between shifts

Give staff enough downtime & avoid clopening penalties

Clopening is when employees work a closing and opening shift back to back without enough rest. When you build schedules in Deputy, we’ll alert you when staff are at risk of clopening, calculate the required compensation, and help you find employees who can work the shifts without penalties.

Access available shifts with Deputy

5. Access to hours

Give your current staff first pick of available shifts

When new shifts become available, employers need to give their current part-time staff the opportunity to claim those hours before they hire new team members. That’s straightforward with Deputy News feed: just post a notice for all the suitable employees and create a transparent record of compliance.

Want to learn more? Book time with one of our experts today. Discover how Deputy can help your team in 15 minutes or less.
  • Understand if Deputy is right for you
  • Ask any burning questions
  • Learn what our software can do
Book a demo

Stay on top of federal, state, and local laws in one platform

Deputy provides tools that help you manage other wage and hour laws in tandem with fair workweek.

Meal & rest break compliance

Break compliance

Schedule the required meal and rest breaks — and flag breaks that are missed.

Overtime payments

Overtime payments

Receive alerts when staff are at risk of overtime and automate the payment calculations.

Leave management

Leave management

Easily manage different leave entitlements, requests, and balances.

Active attestation

Active attestation

Record employee attestation when unscheduled time is worked or breaks are missed.

Why choose Deputy?

Deputy is at the forefront of helping American retailers, restaurants, fast food franchises, and other hospitality businesses manage fair workweek compliance. Our in-house employment attorneys and legal experts consult with government bodies, leading employment law firms, and business owners to keep our software configured to the latest regulations and employer requirements – even in cities with strict compliance regulations, such as New York, Los Angeles & Chicago.

America's leading scheduling software

Insights from our compliance experts

The Ultimate Fair Workweek Guide
The 5 Biggest Shift Worker Complaints (and How to Avoid Them)
Your Solution to Fair Workweek Stress

Frequently asked questions

  • How does Deputy help with Fair Workweek compliance?

    Using Deputy, employers can more simply manage Fair Workweek compliance. By adopting Deputy, employers can be confident in protecting their business and preventing fines when audited.

  • Which states are under the FLSA laws?

    Alabama, Arkansas, Arizona, Connecticut, Delaware, Florida, Georgia, hawaii, Idaho, Illinois, Indiana, Iowa, Louisiana, Maine, Maryland, Massachusetts, Michigan, Mississippi, Missouri, Montana, Nebraska, Nevada (without daily overtime), New Hampshire, New Jersey, New Mexico, New York (miscellaneous industries), North Dakota, North Carolina, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermin, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.

  • Which states does Fair Workweek apply to?

    Currently, these are the states that follow the legislation: Chicago, Philadelphia, New York Fast Food, Seattle, Oregon.

This page only provides a summary. For more details about the specific fair workweek pay rules that Deputy helps solve, visit our help center.