The on-shift teammate that gets work done
Built for the pace of shift work, Deputy AI turns daily decisions into fast, controlled actions wherever work happens. Ask and it’s done.
TRUSTED BY 385,000+ WORKPLACES ACROSS THE GLOBE
CONVERSATIONAL AI AGENT
Give managers more time to lead
Handle schedules and timesheets fast, even when changes get complex. Just ask for what you need and it gets done, so the week runs smoother with less end of week cleanup and less time stuck at a desk.
AI agent on mobile
Handle changes wherever work happens
When plans change mid shift, managers can update shifts, fill gaps, and fix timesheets straight from their phone. No desk time, no end of day admin, just quick changes that keep the day on track.
tap to confirm
Stay in control of every action
Deputy AI never makes changes on its own. It checks every action against your rules and guardrails, then shows you exactly what will change for approval so you stay in control.
turn words into action
Empower every leader to get it right
Turn tricky workforce decisions into clear, guided actions anyone can handle. Just ask in plain language and it helps you make the right update, so execution stays consistent across every shift and location.
Built for shift work. Ready to take action.
Chase unapproved timesheets
"Which timesheets are still unapproved for @Riverside cafe from last week?”
Create shifts
“Add open shifts to all areas Tues-Sat next week from 9am-5pm”
Fill open shifts
“Who can fill the unassigned @Kitchen shifts in the next 7 days?”
Show me how
“How can I add people to a preferred area?”
Approve timesheets in bulk
“Approve all timesheets for @Nathan @Riverside cafe last week.”
Find a last minute replacement
“@Caesar’s sick and won’t be in tomorrow, find a suitable replacement”
Check who's running late
Is anyone running late @Riverside cafe today?
Compare timesheets to schedules
“Compare yesterday’s timesheets to the roster for @Riverside cafe and flag mismatches.”
Build next week’s schedule
“Copy this week’s schedule for @Riverside cafe to next week"
Adjust your schedule
“Move all Monday morning shifts next week at @Riverside cafe from 8am to 9am.”
Handle time off request
“@Rico’s on vacation next week; please open his shifts”
Swap shifts
“Swap @Nathan’s Thursday shift with @Mia.”
Extend coverage
“Extend today’s closing shift at @Riverside cafe by 1 hour.”
Update training
“Update @Ling, @Rishu and @Manuel to have First Aid training”
Update availability
“@Marco has a new uni schedule, make him unavailable every Mon, Wed & Thurs 7am-4pm until the end of June”
Share schedule
“Publish next week’s schedule for @Riverside cafe.”
Handle sick calls
"Add sick leave for @Mia for the rest of this week.”
Start shift
“Start @Nathan’s shift.”
End shift
“Clockout @Nathan’s shift.”
See who’s on shift now
“Who’s on shift right now at @Riverside cafe?”
Find missing clock-outs
"Show me timesheets at @Riverside cafe yesterday that are missing a clock out.”
Find unscheduled clock-ins
“Show me timesheets at @Riverside cafe last week where employees worked an unscheduled shift.”
Review absences
“Show me timesheets at @Riverside cafe last week where employees didn't show up.”
Fix a timesheet
“Fix @Nathan’s timesheet for Tuesday to finish at 5:30pm.”
Approve timesheets that match
“Approve last week’s timesheets for @Riverside cafe that match the schedule”
Create a timesheet
“Add a timesheet for @Katya yesterday from 4pm to 11pm in the @Kitchen.”
Chase unapproved timesheets
"Which timesheets are still unapproved for @Riverside cafe from last week?”
Create shifts
“Add open shifts to all areas Tues-Sat next week from 9am-5pm”
Fill open shifts
“Who can fill the unassigned @Kitchen shifts in the next 7 days?”
Show me how
“How can I add people to a preferred area?”
your data and permissions
Trust and security built in
Built to act inside Deputy, with the right controls for hourly work. Your data is never used to train AI models, user permissions are respected and action is only taken after you review and confirm.
Ready for an AI teammate that actually shows up for the shift?
AI Labor Optimization
Right people, right time, every time
An adaptive system that learns and evolves with your business, goals, and growth plans, helping you put the right people, in the right place, at the right time, every time.
AI labor optimization delivers proven results
for a thriving coffee chain
Based on data from a multi location coffee chain customer in the United States
56k
shifts created with AI each week
86%
of shifts unchanged by managers
62k
scheduling hours eliminated
$13m
increase in labor efficiency
AI Recognition engine
Retain top talent with AI-powered recognition
Deputy AI analyzes every Kudos message to uncover common themes, cultural drivers, and your most consistently recognised team members. Give managers the insight they need to celebrate what matters most, without reading every message.
Frequently asked questions
- What is Deputy AI, and how is it different from a chatbot or AI assistant?
Deputy AI is an AI conversational agent designed to help leaders turn everyday workforce decisions into fast, controlled action. The key difference is that it can complete real operational actions inside Deputy workflows, not just answer questions like a typical chatbot.
- Wait, are these AI agents?
Yes, these are AI Agents, but that's only the beginning. "AI Agents" and "Agentic AI" are simply terms for software that makes decisions and takes actions on your behalf. What we’ve built goes well beyond a simple agent, delivering advanced AI and smart automation that is redefining the world of hourly work.
But we're less focused on jargon, and more focused on delivering real business outcomes for customers. The terminology may evolve, but what won’t change is our commitment to building smart tools that elevate your team's potential. - Who can use Deputy AI?
Deputy AI is available to admins and managers, like System Administrators, Location Managers, and Supervisors. What you can do with it depends on your role, so it only shows and action what you already have access to in Deputy.
- How does Deputy AI decide what to do and what does it consider?
Deputy AI follows the same rules your team already uses in Deputy and considers the details that matter when making a change. For example, it can factor in availability, leave, conflicts with existing shifts, and role or training requirements when suggesting or preparing an action. It will also surface relevant warnings in the preview, so you can make the call with confidence before anything is updated.
- What can Deputy AI do for scheduling today?
Deputy AI can help with core scheduling actions such as creating schedules, editing shifts (including bulk updates), assigning or unassigning team members, finding replacements, and publishing schedules via chat.
- What can Deputy AI do for timesheets today?
It supports practical timesheet work like finding timesheets, editing (start/end/breaks), creating timesheets, comparing timesheets to the schedule, and approving timesheets, including “approve where hours match the schedule” patterns.
- Can managers use Deputy AI on mobile while they’re on shift?
Yes. Deputy AI fully works on mobile and is accessible from the Deputy app home, so managers can handle schedule and timesheet changes right where work happens.
- Does Deputy AI make changes automatically?
No. Deputy AI follows a human-in-the-loop approach. It cannot publish a schedule or approve a timesheet without explicit confirmation. It shows a summary of the action it’s about to take, and nothing is finalized unless you confirm.
- Does Deputy AI respect existing user permissions?
Yes. Security is deeply integrated into the Deputy AI experience. The assistant strictly respects the existing role-based permissions and you have already configured in your account.
- Is my company data used to train Deputy AI agent?
No, we maintain strict boundaries to ensure your data remains yours. Your information is not used to train the Large Language Models (LLM) that power Deputy AI, and customer data is not processed by the LLM itself.