If you are still mapping out timesheets and rosters with a pen and paper it might be time to consider a new way of working. As a business owner or manager your time is incredibly valuable. How much of it are you currently spending on paperwork that could easily be automated?
Claire Van Vuuren is the owner and head chef of Bloodwood Restaurant and Bar in Newtown, arguably Sydney’s culinary capital.
“We used to have a little notebook where people would write their availability,” she says. “It was a big mess.”
When she tried Deputy, Claire was able to schedule staff in eight-week blocks in a matter of minutes.
“It was so quick. I can just drop people’s names into the areas where they’re working. Why didn’t I do this sooner?”
Once timesheets are approved, Deputy integrates with Xero, allowing Claire’s bookkeeper to easily do pay runs.
“It’s so simple. Before it would be all manual, making sure you’d read people’s handwritten timesheets, which was a nightmare. I was then calculating hours and working out pay. Deputy really streamlined it and eliminated errors,” she says.
Patrick Agostinelli, owner of Bar Milano in the Sydney suburb of Maroubra, has been able to put his time into other areas of the business after using Deputy. Creating effective schedules, managing labor costs, wage calculation, complex reporting and other time-consuming tasks are now automated.
“In business, the parameters are always changing, so time becomes the most important thing. And Deputy definitely gives you that time back to invest in other things,” he says.
One of the added benefits of the platform is its forecasting capability. This means you can plan shifts to meet changes in customer demand, predict your staffing requirements based on sales trends, delivery orders, appointments, and other demand signals.
Declan Lee, director and co-founder of Gelato Messina, was introduced to Deputy by business consulting firm SMB Consultants, who had already migrated his finance and accounting work onto Xero.
“The really neat thing for Messina is when we forecast our weekly schedule,” he says.
“Deputy tells us the wage cost for each store so we can see if we’re over-staffed and adjust accordingly. This is such a handy tool and a really effective way for us to run our business more efficiently.”
Deputy has become the employee scheduling software of choice for businesses that know the value of time. Find out how much time and money you could save by using Deputy’s free Scheduling ROI Calculator.
Stop wasting time on tedious tasks and start your free trial today to keep your labor costs low and your margins healthy.