Multi-location workforce management built for multi-unit scale.
Deputy is multi-location workforce management software for UK mid-market operators, centralising multi-unit scheduling, cross-venue staff floating, live POS demand forecasting, and Working Time Regulations compliance. Ditch spreadsheets and fragmented store tools with a platform that works as a complete native suite or integrates with your existing enterprise tech stack.
390,000+ WORKPLACES AROUND THE WORLD COUNT ON DEPUTY
One platform to forecast, schedule, share staff, and control multi-site labour costs
Managing multiple operating units shouldn’t mean managing multiple systems. Deputy centralises your workforce operations, linking live sales demand to rotas, enabling cross-location staff sharing, and automating multi-entity payroll data — all from a single operational dashboard.
Demand-driven multi-site scheduling
Connect POS and sales data to build staffing plans around predicted foot traffic and revenue targets. Give store managers visual scheduling tools while maintaining corporate budget guardrails and UK Working Time Regulations rules set at headquarters.
Cross-site staff sharing
Group nearby venues into regional staffing zones, allowing store managers to broadcast open shifts to qualified, eligible employees across locations. Fill last-minute call-outs faster while reducing reliance on agency temps and associated fees.
Live cost & break governance
Track shift starts with GPS-geofenced time clocks, enforce statutory rest break rules — including 20-minute rest breaks for shifts over six hours under UK WTR — and benchmark scheduled wage costs against live POS sales in real time, helping managers spot potential budget overruns before shifts end.
Multi-entity payroll workflows
Automatically split, tag, and export approved timesheet data across separate business structures, cost centres, and UK enterprise payroll engines such as Sage, BrightPay, Xero, and ADP — reducing manual re-keying across your payroll workflow.
Bring store-level complexity under control. Manage your entire network from one platform.
Connect high-level financial governance with daily venue scheduling, giving you greater control and consistency across all locations.
Borrow staff across nearby locations while managing overtime and Working Time Regulations compliance
Group neighbouring venues into regional staffing pools and broadcast open shifts to qualified, eligible team members across locations.
Give store managers the flexibility to cover unexpected sickness while maintaining central executive visibility over total hours worked, custom scheduling rules, 48-hour average weekly working limits, and overtime risk across the network.
Audit store-by-store labour variance in real time before schedules go live
Stop waiting for end-of-month finance reports to uncover labour budget overruns. Give Operations Directors and CFOs live visibility into scheduled wage costs against POS sales targets across every venue.
Set central labour budget targets at corporate headquarters while giving local venue managers the autonomy to build daily rotas. Highlight labour cost variances while there’s still time to adjust the schedule.
See how Deputy can streamline your multi-location business
Your workforce tech stack, your choice.
Built as a modern alternative to traditional enterprise WFM platforms such as UKG, Access Group, and Fourth, Deputy combines enterprise-grade multi-location governance and POS demand forecasting with a lightweight mobile interface designed for faster deployment and lower implementation overhead.
The consolidated frontline suite (HR + WFM + Payroll Export)
Ideal for UK mid-market businesses looking to consolidate fragmented software vendors. Run recruitment, paperless onboarding, credential tracking, visual multi-site scheduling, time tracking, and gross-pay calculations through one platform. Reduce duplicate data entry, consolidate vendor licensing, and manage your entire shift workforce under one roof.
Best-of-breed WFM plugged into your existing stack
Ideal for enterprise organisations with established core HRIS or payroll engines. Keep your existing master HR database, such as HiBob, Workday, or BambooHR, and payroll platform, such as Sage or ADP. Deputy handles complex shift scheduling, live sales forecasting, GPS clock-ins, and overtime calculations, passing approved timesheet data downstream through APIs and integrations.
Non-disruptive deployment around existing contracts
Ideal for businesses with active multi-year HR or payroll contracts, or teams that prefer their current software. Deploy Deputy specifically to solve frontline scheduling and labour cost challenges without forcing HR or Finance teams to abandon their preferred systems or wait for contract renewal dates.
Enterprise governance for multi-unit operations & multi-entity compliance
Protect profit margins and manage compliance risks across every region, venue, and trading entity. Deputy brings automated overtime calculations, cross-charging, and central credential verification into the scheduling workflow, giving teams consistent controls across multi-unit operations.
Multi-entity cost allocation & inter-company ledger mapping
Automatically split and cross-charge labour hours when employees work across different business entities, franchise groups, or store budgets. Deputy tags hours to the correct cost centre, generating structured ledger exports for complex multi-entity accounting.
UK Working Time Regulations & workforce compliance
Apply centrally configured UK Working Time Regulations rules across locations and business entities. Deputy helps teams track 48-hour working week opt-outs, manage 11-hour daily rest requirements, monitor National Living Wage age bands, and apply configured overtime rules before timesheet data reaches payroll.
Centralised qualification & credential governance
Maintain a unified, company-wide employee and credential database. Deputy tracks Food Hygiene certificates, Personal Licences, DBS checks, and Right to Work verifications centrally, helping prevent workers without required or current credentials from taking shifts at secondary locations.
Role-based access control (RBAC) & corporate guardrails
Balance corporate control with store manager autonomy. Define role-based permissions that give venue managers local scheduling flexibility while maintaining central control over pay rates, budget ceilings, and compliance rules at corporate HQ.
Purpose-built for fast-paced UK multi-site shift workforces
Whether managing multi-venue pub and restaurant groups against tight labour margin targets, high street retail chains responding to shifting footfall, or healthcare facilities managing carer staffing requirements, Deputy centralises location-specific scheduling and workforce workflows on one platform.
Hospitality, Pubs & Restaurants (Groups & Franchises)
Float kitchen and front-of-house staff between nearby venues. Sync live POS revenue streams from Zonal, Lightspeed, and Toast to build demand-driven rotas that track labour percentages, manage mandatory rest breaks, and flag unbudgeted overtime in real time.
Retail & High Street Store Chains
Rapidly onboard casual and part-time staff across multiple trading entities. Benchmark store-by-store labour percentage against live sales performance to reduce overstaffing during low-foot-traffic windows, while managing Sunday working rules and young worker rest requirements.
Healthcare & Care Services
Manage required client-to-carer ratios, fatigue management rules, and mandatory clinical credentials and DBS checks across facilities. Help prevent staff without required or current credentials from picking up shifts across regional care networks.
Seamless multi-site rollout with minimal operational disruption
Transition your entire location network from spreadsheets or legacy enterprise systems to Deputy while minimising disruption to active rotas, store operations, and ongoing pay runs.
Step 1: Central data import & integration setup
Step 2: Configure global guardrails & WTR rules
Step 3: Phased location activation & training
Engineered for scale: Continuous multi-location platform updates
Deputy continuously evolves to support the governance, speed, and visibility required by growing multi-unit groups and UK enterprise networks.
Multi-site open shift broadcasting
Regional managers can broadcast open shifts across an entire geographic cluster of venues, helping fill emergency vacancies faster while reducing reliance on agency temps and associated costs.
Multi-entity POS revenue sync
Sync POS revenue data across multi-entity and multi-currency setups to track labour-to-sales budgets in real time across complex hospitality and retail structures.
Enhanced granular permissions (RBAC)
Advanced administrative controls let regional directors customise manager permissions for specific subsets of stores or regions, while maintaining global financial controls at corporate HQ.
Multi-unit operational power. Built for a smoother rollout.
per user per month billed monthly
GBP excl. all applicable taxes
Helpful resources
Frequently asked questions
- How does Deputy support multi-location businesses with 50+ employees?
Deputy gives UK multi-location businesses with 50+ employees centralised visibility across operating units, bringing demand forecasting, visual rotas, GPS time tracking, Working Time Regulations controls, and payroll export into a single administrative hub.
- Do I need to replace my existing HR software, such as Workday, HiBob, BambooHR, or Sage, to use Deputy for multi-location scheduling?
No. Deputy can work alongside existing HRIS and payroll systems, including platforms such as Workday, HiBob, BambooHR, and Sage. Multi-unit businesses can retain their existing employee systems while using Deputy for frontline scheduling and cross-site staff sharing.
- Can store managers borrow staff from nearby venues without creating duplicate HR records or payroll issues?
Yes. Deputy enables store managers to share staff across nearby venues using a single centralised employee profile, helping avoid duplicate employee records while tracking hours, overtime, and labour costs against the appropriate location and cost centre.
- What if our HR or Payroll teams prefer to stay on our existing software platforms or we are locked into an active contract?
That’s fine. Deputy can work alongside your existing UK HR and payroll systems as a workforce management layer, allowing you to add frontline scheduling and time tracking without requiring contract cancellation or wholesale system replacement.
- Does Deputy help manage UK Working Time Regulations and National Living Wage rules across multi-site groups?
Deputy helps multi-site groups manage UK Working Time Regulations and wage requirements with centrally configured workforce rules, including 48-hour average weekly working limits and opt-outs, 20-minute rest break requirements, 11-hour daily rest requirements, and National Minimum Wage and National Living Wage age rate bands.
- How does Deputy allocate labour costs when an employee works across different cost centres or trading entities in a single pay period?
Deputy tracks and tags hours worked by location, trading entity, or cost centre, generating approved timesheet data for payroll and multi-entity labour cost allocation.
- Can corporate headquarters restrict store manager permissions while still allowing them to manage daily rotas?
Yes. Deputy uses role-based access control (RBAC) to give corporate headquarters central control over manager permissions, wage rates, compliance settings, and budget caps, while allowing local venue managers to build daily rotas and fill shifts.
Explore the full multi-location workforce platform
Time & attendance software
Track time and attendance across every venue with GPS-geofenced mobile time clocks and tablet sign-ins, helping reduce buddy clocking and monitor unscheduled overtime.
Frontline HR & onboarding software
Onboard shift workers digitally, centrally manage licences and Right to Work documents, and track employee credentials across your entire venue network.
