Deputy AI Prompt Library

"Use the last 4 weeks of schedules at @location to build a draft schedule for next week."

“Holidays are coming up. Use schedules from the same period last year at @location to build a draft schedule for next week.”

“Last month was a good month for coverage. Use last month's weekly patterns to build a draft schedule for the first week of June.”

“Use last month’s schedules across all areas at @location to build a draft schedule for next week.”

“Use the past 12 months of schedules for @area to suggest a typical weekly schedule pattern.”

“Create a schedule in @area for Monday to Thursday next week. Create 3 shifts each day with these times: 5:45am–11:15am, 11:15am–4:45pm, and 4:45pm–10:15pm. All shifts should have a 30-minute meal break.”

“We need extra coverage next week. Add open shifts to all areas Tuesday–Saturday from 9am–5pm at @location.”

“We need regular weekday support for the next month. Create shifts for @employee at @area every Monday, Wednesday, and Friday from 9am–5pm for 4 weeks.”

“Create three recurring shifts per week, Monday, Wednesday, and Friday, from 9am–5pm starting next Monday for 4 weeks for @employee at @area.”

“We have an event this Saturday, add a 4pm–10pm shift in @area for @employee1, @employee2, @employee3, and @employee4 with a 30-minute meal break.”

“This shift happens every week. Create recurring open shifts every Tuesday and Thursday from 7am–3pm for the next 6 weeks in @area.”

“@employee will be helping every Friday. Schedule them from 8am–3pm in @area starting 17 April through to the end of May, with the shift note ‘see task list’.”

“We’re moving @employee onto a rotating pattern. Create a 4 on 2 off 9am–5pm shift pattern in @area for the next 8 weeks starting tomorrow.”

“We need a rotating coverage pattern for @employee. Create a 6 on 4 off pattern in @area: days 1–3 from 6am–2pm, days 4–6 from 2pm–10pm, then 4 days off. Start on 1 June and repeat until the end of July.”

“We need steady weekday coverage. Create three recurring shifts per week for @employee at @area on Monday, Wednesday, and Friday from 9am–5pm for 4 weeks.”

“This week’s schedules worked well. Copy this week’s schedules for @location to next week.”

“@employee is staying on the same pattern for the next month. Copy their shifts from 30 March to 5 April to every week for the next 4 weeks.”

“We want to reuse the same area coverage. Copy @area shifts from the week starting 25 May to the week starting 8 June.”

“This is our standard week. Save this week’s @location schedule as a template and call it ‘Standard Week’.”

“We’re ready to build next week from our usual seasonal setup. Load my ‘Winter Template’ for next week at @location.”

“The schedule is ready to share. Publish next week’s schedule at @location.”

“I want to make sure nothing is left in draft. Find all unpublished shifts at @location for next week and publish them.”

“Plans have changed and we’re not ready to share this yet. Unpublish every @area shift next week.”

“Before I send the schedules, list all unpublished shifts at @location for next week.”

“@employee called in sick for their shift on 1 October. Find a replacement.”

“@employee can’t make tomorrow’s shift. Who’s available to pick it up?”

“@employee is sick this week. Replace their Monday and Wednesday shifts with @employee2, and their Friday and Saturday shifts with @employee3.”

“We still need tomorrow covered. Who can fill the open shift in @area?”

“I need to close coverage gaps quickly. For all empty or open shifts in the next 3 days at @location, recommend who can fill each shift.”

“We have open shifts next week. Offer all empty shifts in @area to @employee and @employee2.”

“We still have unassigned shifts this week. Who is available to pick them up?”

“I need someone for tomorrow’s day shift. Who is available for a 9am–5pm shift in @area?”

“The schedule still has gaps. Fill all open and empty shifts at @location for next week.”

“We need suitable staff across this period. Fill all shifts from [date] to [date] at @location with available, suitable people.”

“We need suitable staff across this period. Fill all shifts from [date] to [date] at @location with available, suitable people.”

“We need extra cover through close tonight. Extend @employee’s shift in @area today by 30 minutes and add a note: ‘Staying later for close’.”

“The event is running longer than expected. Extend @employee1, @employee2, and @employee3’s shifts in @area tonight by one hour.”

“We’re short on the floor this afternoon. Who is already working in @area today and available to stay an extra hour?”

“The delivery is running late. Extend all stockroom shifts at @location today by 45 minutes and add a shift note: ‘Delivery support’.”

“Tomorrow is looking busier than expected. Extend all evening shifts in @area tomorrow by one hour.”

“We need more coverage before the dinner rush. Find people working today at @location who can extend their shifts by 30 minutes.”

“We need breaks added before publishing. Add a 30-minute meal break to every @location shift this week.”

“Coverage needs to start earlier next week. Edit every @area shift next week to start at 8am.”

“These empty shifts are ready to offer. Update every empty shift at @location next week to open.”

“To align with updated coverage needs, change all scheduled Monday shifts at @location starting at 8am to start at 9am instead.”

“We need breaks added before publishing. Add a 30-minute meal break to every @location shift this week.”

“We’re moving work to another area next week. Move all shifts scheduled in @area1 next week to @area2.”

“The team needs to start earlier next week. Edit every @area shift next week to start at 8am.”

“These shifts should be available for pickup. Update every empty shift at @location next week to open.”

“@employee2 is taking over August coverage. Change all of @employee’s shifts in August to be assigned to @employee2.”

“We need to rebuild this schedule. Delete all unpublished shifts at @location for this week.”

“Maintenance is happening next Monday. Discard all shifts in @area for that day.”

“The location will be closed that week. Delete all shifts in @location for the week starting 8 August.”

“@employee is going on holiday and shifts are not needed. Delete all of their shifts from 1–14 September.”

“The team needs to know about the incentive. Add a shift note to all shifts in @area for the next 2 weeks: ‘Gas voucher available’.”

“It’s a public holiday and managers need the reminder. Add a note on every @location shift on 1 June: ‘Public holiday — 1.5x penalty rates apply’.”

“The old notes are no longer relevant. Remove all shift notes from the schedule for @location next week.”

“@employee needs a training reminder. Add a shift note to their shifts for the week starting 9 September: ‘Complete training by end of week’.”

“@employee has a regular Friday task list. Schedule them every Friday from 8am–3pm in @area through the end of May with the shift note ‘see task list’.”

“Who’s running late today at @location?”

“I need a quick view of the floor. Who is on shift right now at @location?”

“Before I follow up with the team, did anyone miss their shift this week at @location?”

“I’m checking today’s coverage. Who has clocked in late at @location today?”

“Show me anyone scheduled at @location today who hasn’t clocked in yet.”

“Payrun is coming up. Summarize all pending timesheets at @location for last week by issue type, starting with the ones ready to approve.”

“Before payroll, show me all timesheets at @location last week where someone forgot to clock out.”

“I need to check break issues. Show me all timesheets where employees missed a scheduled break at @location last week.”

“Find timesheets from last week at @location where the employee or manager note explains a clock-in or clock-out issue.”

“Show me all timesheets at @location last week where employees clocked in or out outside the geofence.”

“Before I approve timesheets, show me where employees worked in a different area than scheduled at @location last week.”

“@employee forgot to clock out today. Update their timesheet to a 5:15pm finish time.”

“@employee missed a break entry on [date]. Add a 30-minute meal break to their timesheet.”

“@employee and @employee2 forgot to clock in this morning. Start their timesheets at the scheduled time.”

“@employee worked in a different area on [date]. Change the area on their timesheet to @area.”

“Payroll is nearly ready. Round all timesheets at @location for last week as per my rounding rules.”

“These timesheets look clean. Approve all of @employee’s timesheets from this week.”

“Approve last week’s timesheets for @location that match the schedule”

“Payrun is close. Approve all timesheets from the last 2 weeks at @location that don’t have any issues.”

“Are we ready for payrun? Show me all pending timesheets for last week at @location.”

“Before I finish payroll prep, how many timesheets are still pending at @location?”

“@employee is off sick for the rest of this week. Add sick leave and update their scheduled shifts to open.”

“@employee has approved annual leave from [date] to [date]. Create the leave request and show me any affected shifts.”

“@employee is going on vacation from 1–14 September. Remove their scheduled shifts for that period so I can re-cover them.”

“@employee needs carers leave tomorrow. Add leave for [date] and update their shift to open.”

“We approved @employee’s time off next week. Add annual leave from [date] to [date] and list any schedule gaps it creates.”

“@employee’s availability has changed. Update them to unavailable every Monday, Wednesday, and Thursday from 7am–4pm until the end of June.”

“@employee can’t work Monday mornings for a while. Create recurring unavailability every Monday from 6am–2pm, starting next week and lasting 10 weeks.”

“@employee can’t work on [date]. Update them to unavailable that day.”

“Two employees have new limits. @employee1 can’t work after 3pm every day, and @employee2 can’t work weekends. Update their availability.”

“@employee is only available after 12pm next week. Update their availability from Monday to Friday.”

“Before I build next week’s schedule who is on leave?”

“Does @employee have any leave coming up in the next 4 weeks?”

“I want to avoid coverage gaps. Is anyone unavailable in the next 2 weeks?”

“Before assigning shifts, when is @employee unavailable?”

“Show me everyone on leave or unavailable at @location next week, grouped by day.”

“Before I offer next week’s shifts, who is available for the empty shifts in @area?”

“I need someone for tomorrow’s day shift. Who is available for a 9am–5pm shift in @area?”

”Who is available to work in @area next Tuesday afternoon?”

“Show me employees available at @location this weekend who are not already scheduled.”

“We need extra coverage next week. Who is available in @area from Monday to Wednesday?”

“These employees completed First Aid. Update @employee, @employee2, and @employee3 to have First Aid training.”

“Before I assign @employee to this shift, what training records do they have?”

“I need to check who is trained for @area. List all employees who have training records for @area.”

“For tomorrow’s coverage, list all employees who have active First Aid training records at @location.”

“These employees completed RSA training. Update @employee1, @employee2, and @employee3 to show they have completed their RSA qualification.”

"We need qualified coverage next week. Who is available for the empty shifts in @area?”

“This shift needs someone with First Aid training. Who is available tomorrow in @area?”

“For all empty or open shifts in the next 3 days at @location, recommend suitable people who can fill each shift.”

“I need someone for tomorrow’s 9am–5pm shift in @area. Who is available and suitable?”

“Before I assign shifts in @area, list the employees who have training records for that area.”

“Before publishing next week’s schedule, list any shifts at @location that don’t have breaks.”

“We need breaks added before publishing. Add a 30-minute meal break to every @location shift this week.”

“Before payroll, show me all timesheets where employees missed a scheduled break at @location last week.”

“I need to check short breaks. List all timesheets where employees took a meal break shorter than scheduled at @location last week.”

“@employee missed a break entry on [date]. Add a 30-minute meal break to their timesheet.”

“I need a quick view of the floor. Who is on shift right now at @location?”

“Before the lunch rush, who is scheduled to come in today across all my locations?”

“What time is @employee working today?”

“How many shifts are scheduled in @area today?”

“What days is @employee working next week?”

“Before the week starts, are there any unfilled shifts in the next 7 days across my locations?”

“We still have gaps this week. Who is available to pick up the remaining unassigned shifts?”

“Before I publish, who is available for the empty shifts in @area next week?”

“I want to check what’s still in draft. List all unpublished shifts at @location for next week.”

“Give me an overview of this month’s schedule for @location so I can spot any gaps.”

“Before I add more shifts, how many shifts does each employee have this week at @location?”

“I want to check @employee’s workload. How many shifts have they worked this month?”

“Show me how shifts are spread across the team at @location this week.”

“Who has the most shifts scheduled at @location next week?”

“Who has the fewest shifts scheduled at @location next week?”

“Before I close out the week, how many timesheets are still pending at @location?”

“I want to check attendance issues. Did anyone miss their shift this week at @location?”

“Before publishing, list any shifts at @location that don’t have breaks.”

“Payrun is coming up. Show me pending timesheets for last week at @location.”

“Before I build next week, give me an overview of this month’s schedule for @location.”

“Show me how next week’s schedule at @location compares to this week.”

“Compare scheduled shifts in @area this week with next week.”

“Show me which days usually have the most scheduled shifts at @location this month.”

“Look at the last 4 weeks of schedules in @area and show me the most common shift times.”