Ask any business owner what takes up an unnecessary amount of time every week and they will likely tell you they struggle with job scheduling. Luckily there are plenty of ways employers can improve the management their staff and daily tasks so they can free up time to focus on what’s important. Here are a few tips and tricks to set you on the right path.
Finding the right tasking tool
Whether you’re running a Fortune 500 company, managing a team of casual and seasonal staff in a retail business, or just looking to organise your day-to-day jobs, being able to task appropriately is a vital tool. That’s why modern technology is so important for the busy worker.
A tasking tool can make job scheduling so much easier, and it’s something that’s easy to learn and even easier to implement into your daily routine.
While the end goal is always to improve job scheduling so it helps how your team members perform their daily tasks, it starts with one person: you. Because of this, it’s important that you get yourself organised first. If you aren’t in full control of staff scheduling and managing all the essential tasks that need doing across the business, you shouldn’t expect the same from your team.
Harness the power of personal tasking with software that is both intuitive and easy to use. Once you’ve transformed from a leader who ‘juggles multiple tasks with limited free time’ into ‘an eagle-eyed job scheduler’, it’s time to take the next step and teach your team how to perfect their work management.
Customise schedules according to your team
Now that you’ve mastered the art of tasking for yourself, it’s time to turn your attention to your team. No doubt you already know a lot about your employees, but work relationships are about more than simply what someone can bring to the job.
By diving deep and learning about each team member’s personal habits and abilities, you’ll be able to see how each person likes to work. From here, you can customise the work schedules so that it always brings out the best in your employees – whether that’s pairing the right people for certain shifts or assigning duties to fit someone’s capabilities.
Be flexible and give plenty of notice to your team
Equally as important as getting a well-rounded picture of your employees is treating their schedules with respect. No doubt your team have fulfilling lives of their own, and sometimes they just won’t be able to manage a particular shift – whether that’s down to personal or family issues, study commitments or holidays.
By giving your team a clear view of the scheduling process from the ground up, you’ll be able to build a flexible roster that works best for everyone – and it will allow them to give notice about any upcoming roster conflicts.
Invest in the right tech
Depending on your industry, there will be a few different options when it comes to job-scheduling software. The trick is finding what works best for you. After all, a tool that’s perfect for a tradie may not be the best for a restaurant manager.
Investing in the right technology is a fine art – so do your research and make sure you find a workforce solution that covers all your job-scheduling needs.
How Deputy can help
Deputy is a market leader when it comes to streamlining time-consuming tasks with our all-in-one, easy-to-use software. Our tasking tools cover everything from personal tasking and customisable dashboards to pre-built templates and global accessibility.
Costs are low (starting from $2 per user per month, with additional Premium and Enterprise options) so business owners can make the most of these solutions without worrying how it will impact their bottom line.
Book a demo with Deputy to find out more about job-scheduling software and how it can boost your business.
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