4 Labor Compliance Tips to Keep You In Control

Katie Sawyer

Katie Sawyer

August 08, 2019

4 Labor Compliance Tips to Keep You In Control

Katie Sawyer,
August 08, 2019

If you manage a restaurant, a coffee shop, or a hardware store in Seattle, San Francisco, or New York, you might have heard of Fair Workweek. This new legislation is built to protect the work-life balance and financial stability of employees through the use of fair scheduling practices.

So if you haven’t already built labor compliance into your staff management process, now is the time to get going. To help you, we reached out to Littler Mendelson, a U.S.-based law firm that handles labor and employment litigation. Read on for Littler’s top four tips for labor compliance.

Labor compliance tip #1 – Make historical data easily accessible

If an auditor asked you for full, accurate records of your timesheets, would your head be spinning? 

Protect you (and your staff) by making all your records easily accessible. Weekly and daily business data, like your scheduling, should be available for your entire staff. Many regulations also require employers to notify staff in advance of their schedules. And employers could be penalized with fines for schedule changes made within a designated notice period.

Labor compliance tip #2 – Create written work policies

Although some cities and states already have regulations in place, make sure you write down the policies and share them with your team. Then, inform all employees and managers of any new changes. 

Develop a system to communicate schedules, schedule changes, and available shifts to employees. Failure to give proper notice or making a change during the notice period could result in the employer paying compensation or a flat fee depending on their jurisdiction. 

Bonus: add a summary of covered employees’ rights in job postings, offer letters, and other recruitment and orientation materials.

Labor compliance tip #3 – Train your managers on best practices

Most fair scheduling laws give employees a right to have input regarding their work schedules. Train your human resources, payroll, and managerial staff on fair/predictive scheduling and family friendly workplace requirements. Create short certification programs and require all key stakeholders to be trained on the law and regulations.

Labor compliance tip #4 – Invest in tech that values labor compliance

Review payroll and timekeeping systems to ensure that they are capable of recognizing, processing, and accurately applying all applicable scheduling and predictability pay scenarios. If they are missing core functionality that will help make you compliant, look into newer programs. 

Everything you need from predictive scheduling

The industries most affected by predictive scheduling are the fast food, service, hospitality, and retail sectors where giving employees fluctuating work schedules are common. So what does that mean for you and your business? Check out this on demand webinar to find out the best ways to make compliance easier.

Important Notice
The information contained in this article is general in nature and you should consider whether the information is appropriate to your needs. Legal and other matters referred to in this article are of a general nature only and are based on Deputy's interpretation of laws existing at the time and should not be relied on in place of professional advice. Deputy is not responsible for the content of any site owned by a third party that may be linked to this article and no warranty is made by us concerning the suitability, accuracy or timeliness of the content of any site that may be linked to this article. Deputy disclaims all liability (except for any liability which by law cannot be excluded) for any error, inaccuracy, or omission from the information contained in this article and any loss or damage suffered by any person directly or indirectly through relying on this information.

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Katie Sawyer
Katie is the Director of Content Marketing at Deputy. She's happiest when she can help people do more of what they love. She likes telling stories, meeting new people, and being a word nerd.

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