The easiest way to run a better rota
Take the complexity out of scheduling so you can run every shift profitably and confidently, even when plans change.
The UK's leading staff rota software
AI scheduling
Ask, check and done
Let managers ask for what they need in plain English and take controlled actions on the spot. Manage rotas, fill shifts, and keep work moving without the desk work.
AI built for shift work. Ready to take action.
Find unscheduled clock-ins
“Show me timesheets at @Riverside cafe last week where employees worked an unscheduled shift.”
Create shifts
“Add open shifts to all areas Tues-Sat next week from 9am-5pm”
Fill open shifts
“Who can fill the unassigned @Kitchen shifts in the next 7 days?”
Approve timesheets in bulk
“Approve all timesheets for @Nathan @Riverside cafe last week.”
Find a last minute replacement
“@Caesar’s sick and won’t be in tomorrow, find a suitable replacement”
Check who's running late
Is anyone running late @Riverside cafe today?
Compare timesheets to rota
“Compare yesterday’s timesheets to the rota for @Riverside cafe and flag mismatches.”
Build next week’s rota
“Copy this week’s rota for @Riverside cafe to next week"
Adjust your rota
“Move all Monday morning shifts next week at @Riverside cafe from 8am to 9am.”
Handle time off request
“@Rico’s on vacation next week; please open his shifts”
Swap shifts
“Swap @Nathan’s Thursday shift with @Mia.”
Extend coverage
“Extend today’s closing shift at @Riverside cafe by 1 hour.”
Update training
“Update @Ling, @Rishu and @Manuel to have First Aid training”
Update availability
“@Marco has a new uni schedule, make him unavailable every Mon, Wed & Thurs 7am-4pm until the end of June”
Share rota
“Publish next week’s rota for @Riverside cafe.”
Handle sick calls
"Add sick leave for @Mia for the rest of this week.”
Start shift
“Start @Nathan’s shift.”
End shift
“Clockout @Nathan’s shift.”
See who’s on shift now
“Who’s on shift right now at @Riverside cafe?”
Find missing clock-outs
"Show me timesheets at @Riverside cafe yesterday that are missing a clock out.”
Find unscheduled clock-ins
“Show me timesheets at @Riverside cafe last week where employees worked an unscheduled shift.”
Create shifts
“Add open shifts to all areas Tues-Sat next week from 9am-5pm”
Fill open shifts
“Who can fill the unassigned @Kitchen shifts in the next 7 days?”
Approve timesheets in bulk
“Approve all timesheets for @Nathan @Riverside cafe last week.”
“We now have a single source of truth for our schedules across all our European hotels and automated scheduling through templates and shift swaps.”
Matthew Bell, Operations Director, CitizenM
increase productivity
Build rotas with a single prompt or a few clicks
Use scheduling templates for the patterns that already work, from seasonal rotations to busy periods, so it is faster to get the schedule live.
“We now have a single source of truth for our schedules across all our European hotels and automated scheduling through templates and shift swaps.”
CitizenM
“Reduced wage costs from 40% to around 25%.”
Drew Schofield, Business Owner, The Peel Inn Hotel
control costs
Protect margins while you schedule
Keep labour costs under budget and your margins healthy. See how wages compare to sales in real time. Easily adjust your staffing to maintain a healthy labour cost percentage.
“Reduced wage costs from 40% to around 25%.”
The Peel Inn Hotel
“We don’t have to jump through hoops to make sure shifts are filled. It’s all arranged for us".
Carl Churchill, Owner, Alpha Coffee
optimise for outcomes
Right people, right time, every time
Set priorities like lowest cost, equal spread of hours, or matching your past preferences and our auto-scheduling software will fill your rota with team members that match your needs.
“We don’t have to jump through hoops to make sure shifts are filled. It’s all arranged for us".
Alpha Coffee
Let's turn scheduling into something you’ll actually love
TRUSTED BY 390,000+ WORKPLACES ACROSS THE GLOBE
simplify compliance
Reduce risks with built-in guardrails
Automate break compliance, qualifications, fatigue limits, and even pay rules, so managers can move faster with more confidence.
Being able to manage things while I'm on the go, has honestly made my life so much easier.
Ameer El-issa, Co-Founder, Bar Biscotti
mobile ready
Make shift changes easier for everyone
Deputy keeps your business moving on the go by turning complex schedule changes and team-led swaps into simple actions that reduce desk time.
Being able to manage things while I'm on the go, has honestly made my life so much easier.
Bar Biscotti
enable micro-scheduling
Keep complex shifts clear and under control
Break one shift into clear segments across areas, tasks, or locations, so teams know where to be and managers can keep the day running smoothly.
automate reporting
Turn workforce data into better decisions
Bring rotas, sales and people data into pre-built dashboards, custom reports, and even scheduled or automated alerts to spot issues faster and act with more confidence.
Works with the systems you already use
See why 390,000+ workplaces trust Deputy
Everything you need to schedule your team
More Deputy resources
Try the complete people platform
purpose-built to simplify shift work.
Frequently asked questions
- What is staff rota software?
Staff rota software makes it simple to create staff work rota's, effortlessly track employee hours, manage shift-swaps, control labour costs, reconcile timesheets, and improve communication and collaboration within teams. Anywhere, anytime, and on any device. The capability of web rota software also extends to prevent time theft, optimise staffing levels with live sales data, and help align labour requirements with sales forecasts to reduce wage bills.
- Why are staff rota's Important?
Staff rotas, and the software employers use to do it, help you track time and attendance, improve team communication, schedule shifts, approve time off requests, and identify open shifts in seconds. It helps you stay on budget and cost-efficient.
- What are other helpful time tracking tools from Deputy?
We have a number of time tracking tools aside from our rota feature, including a time clock app, attendance tracking, and payroll integration. Schedule your team in minutes!
- How many employees can you schedule with Deputy?
You can schedule up to 100 shifts per month and approve up to 100 timesheets per month in our starter plan. If you're employees' rota needs go beyond those limits, we recommend you consider our premium or enterprise plans.
- How do I create a work rota for my staff?
We discuss how to schedule your employees elsewhere, but some best practices for employee work rota's include keeping track of vacation time, knowing your employees, and prioritising team communication.
- Can Deputy help schedule meal and rest breaks?
Yes! Deputy’s Break Planning feature allows you to schedule, manage, and track multiple employee breaks and break types in a single shift. This includes meal (unpaid) and rest (paid) breaks
- Will Deputy work with my other systems?
Absolutely. Our rota app has been built to function seamlessly with all sorts of accounting, HR, and point of sale software including Xero, Vend, and iPayroll. For a full list of integrations, click here.
- What is micro-scheduling?
Micro-scheduling enables a single employee to work in multiple segments or sub-shifts across different Locations and Areas in a single shift. Micro-scheduling in Deputy is a comprehensive feature suite that touches scheduling, time and attendance collections, and timesheet approval, making it easier for team members to know exactly what they're doing every shift.